AGENCY (Key)EMP SSN (Key)POS (Key)PREV POS (Required if changing position numbers)- Enter the employee’s previous position number.
ASSIGN DT (Required if changing position records)-
The date the employee is assigned to the position. This date must be equal to or later than the position’s effective date.
Note: If the CREATE/UPDATE HNP flag is set to C on this screen, then you must enter the assignment date. If the position number is not changing and the CREATE/UPDATE HNP flag is set to U, then the pay change date must be entered. Online system edits will guide your use of the date fields.
PAY CHG DT (Optional)- The date the pay change becomes effective. If the assignment date is required, this field automatically populates after the transaction is processed.
REASON CD/EXT (Required/Optional)In the first area of this field, enter 038 indicating the employee type is changing from regular or temporary full-time to regular or temporary part-time; or regular or temporary part-time to regular or temporary full-time.
In the second area of this field, enter a four-digit extended reason code. This is a user-defined optional field to further define the reason for the employee type change. An agency-specific Decode Table 987 must be established to use this field.
ORG CODE (Required)- Enter the organization code assigned to the position. Establish valid organization codes on HNORG.
PCA/PCNT (Required)Establish the PCA or index in USAS. In the first area of this field, enter P (PCA), I (index) or A (agency defined) followed by a five-digit program cost account or index, which indicates the primary funding source for this position assignment. If your agency validates the PCA/index against the organization code, the PCA/index must be set up for the organization code on HMMU1 (PCA/Index Validation). See Chapter
1 – Positions for additional information on setting up HMMU1.
In the second area of this field, enter the percentage of the salary that will be charged to the fund indicated by the primary labor code. If the primary labor code percent is less than 100 percent (default), enter additional labor codes on HO2U1 (Position Labor Distribution). Enter 50 percent as 50.0.
Note: If the employee is moving to a new position number, additional labor codes are not transferred to the new assignment.
LOC/EXT (Required/Optional)The first area of this field, enter a value that identifies the location of the position. Establish valid locations on HNJU1.
In the second area of this field, enter a user-defined value to provide a further breakdown of the location code. Establish valid extended locations on HMJU1.
AGENCY DEFINED 1 (Optional)-
Defines additional employee information. You may enter up to eight alphanumeric characters.
-
Note: Contact your USPS representative to set up the screen literal for the AGENCY DEFINED 1 name. The (AGENCY DEFINED 1) ADDITIONAL EMPLOYEE INFORMATION field does not have any edits validating the information. Field values for each employee are included on Report 50 (Personnel Extract File).
GRP/STP (Display/Optional)- The pay group displays based on the job class entered.
- Pay Table A and B Classified – Does not contain steps.
- Pay Table C Classified – Step is required. Used only by agencies 405, 458, 696 and 802.
- Pay Table Type 02 Unclassified – Agency-defined steps can be established on H7SLS, table 02. Valid values: 00-99 (Required).
- Pay Table Type 03 Exempt – Agency-defined steps can be established on H7SLS, table 03. Valid values: 00-99 (Required).
SALARY (Optional when pay step is used)-
- Pay Table A and B Classified – Salary must be between minimum and maximum for a group. (No pay steps.)
- Pay Table C Classified – Salary is determined by group and step.
- Pay Table Type 02 Unclassified – Pay groups and steps are required. Salaries must be no greater than amount specified by step on H7SLS.
- Pay Table Type 03 Exempt – Pay groups and steps are required. Salaries must be no greater than amount specified by step on H7SLS.
RATE (Required if hourly employee and no step is used)-
- Pay Table A and B Classified – Rate times 2080 hours must be within group range.
- Table C Classified – Pay group and step are required. Rate is determined by group and step.
- Pay Table Type 02 Unclassified – Pay steps are required. Rate times 2080 hours must be no greater than specified by step on H7SLS.
- Pay Table Type 03 Exempt – Exempt employees may not be hourly.
HRS/FTE (Required)In the first area, enter the number of hours the employee works in this position during a work week.
–OR–
In the second area, enter the FTE for this position. Enter 20 hours/week as 0.500; 30 hours/week as 0.750; 40 hours/week as 1.000. This number represents the hours the employee actually works and can be different from the FTE budgeted for the position (if synchronized positions are not required).
Note: If you enter HRS, the system generates FTE. If you enter FTE, the system generates HRS. The system checks for consistency if both are entered.
EMP TYPE (Required)- This field must be consistent with the value in the
HRS/FTE field.
| CRF |
Classified regular full-time (default) |
| CRP |
Classified regular part-time |
| CTF |
Classified temporary full-time |
| CTP |
Classified temporary part-time |
| ERF |
Exempt regular full-time |
| ERP |
Exempt regular part-time |
| URF |
Unclassified regular full-time |
| URP |
Unclassified regular part-time |
| UTF |
Unclassified temporary full-time |
| UTP |
Unclassified temporary part-time |
Note: The field defaults to either CRF, URF, or ERF based on the position code default on H0CUS. A Letter of Authorization (LOA) is required to change the values on H0CUS.
PAY FREQ/TYPE (Required)- Enter a value indicating the frequency of payment.
| M |
Monthly (Default) |
| S |
Semimonthly (only if classified job class in pay group A1 to A11) |
Indicates employee pay type.
| 1 |
Hourly |
| 2 |
Salary (Default) |
| 4 |
Part-Time (This value is used to describe former judges only.) |
FLSA ELIG/EEO CAT (Optional)- Enter a value in the first area of this field to indicate the FLSA eligibility status of the employee's position. If no value is entered, this field defaults to the value in the JOB CLASS CODE (H7OU1) or the FUNCTIONAL JOB CLASS CODE (HMLU1).
| 0 |
Non-exempt |
| 1 |
Admin-exempt |
| 2 |
Exec-exempt |
| 3 |
Prof-exempt |
| 4 |
Comp-exempt |
The second area of this field defaults to the EEO category code on HNPU1 (if it existed prior to the HR action). You may override this value. If no value is entered and there is no HNPU1, this field defaults to the value in the JOB CLASS CODE (H7OU1) or the FUNCTIONAL JOB CLASS CODE (HMLU1).
| A |
Officials and administrators |
| C |
Administrative support (clerk) |
| E |
Elected officials |
| M |
Service-maintenance |
| O |
Elected officials staff |
| P |
Professionals |
| Q |
Paraprofessionals |
| R |
Protective service workers |
| S |
Skilled craft workers |
| T |
Technicians |
CREATE POS (Required)This switch determines whether a new HNPU1 position record is automatically created during this process or if the position record must be set up prior to this action. If the create position switch at the agency level (on H0CUS) is 1, the switch defaults to a protected S (see values below) and the HMPHR process automatically creates the position. You may, however, use the CREATE/UPDATE HNP field to prevent HMPHR from automatically creating a position.
If the create position switch on H0CUS is 4, the switch defaults to a protected N. When a position change is required, the new position must set up prior to the HMPHR process. When a position change is not required, the CREATE/UPDATE HNP field may be used to update the existing position record.
| S |
Use the pay information entered on HMPHR to create the budgeted pay amount on the new position record. |
| N |
Do not automatically create the position. The user has manually created the new position record prior to this personnel action. |
PREV POS INACTIVE DT (Optional)- The date you want the vacated position to be inactivated.
CREATE/UPDATE HNP (Required)Enter a value to determine whether the employee will be moved to a new position record even though USPS may not require a new position record.
If your H0CUS create position switch is 1, the new position record may be created automatically during the processing of the personnel action. If your H0CUS create position switch is 4, the new position record must be created manually by the user prior to the personnel action. In either case, a value of C in the field lets the system know that the employee is to be moved to the new position record. The new position record may have the same position number or a different number than the employee's original position.
A value of U in the field lets the system know that the existing position record should be used and information on it updated. If a value of U is used, budgeted pay information on the position record will never be updated. Instead, the system updates actual assignment information written to the HNP for display purposes. System messages warns you if the update of actuals results in an underfill or overfill situation.
| C |
Move the employee to a different position record that the system or user has created. |
| U |
Leave the employee in the current position record, cancel automated position creation (if used) and only update information on the existing HNP. |