| 3 |
Enter the following fields as required:
AGENCY (Key)EMP SSN (Key)POS (Key)PREV POS (Required)- The employee’s current or previous position number.
ASSIGN DATE (Required)- Enter the date the employee is assigned to the position. This date must be equal to or later than the position’s effective date.
PAY CHG DT (Optional)- Indicates the date the pay change becomes effective. If the ASSIGN DATE is required, this field automatically populates after the transaction is processed.
REASON CD/EXT (Required/Optional)In the first area of this field, enter reason code 038 (descriptive data change).
The second area of this field is a four-digit extended reason code. This is a user-defined optional field further defining the reason for the position transfer. An agency-specific Decode Table 987 must be established to use this field. ORG CODE (Required)- Enter the organization code assigned to the position. Establish valid organization codes on HNORG.
PCA/PCNT (Required)Establish the PCA or index in USAS. In the first area of this field, enter P (PCA), I (index) or A (agency defined) followed by a five-digit program cost account or index, which indicates the primary funding source for this position assignment. If your agency validates the PCA/index against the organization code, the PCA/index must be set up for the organization code on HMMU1 (PCA/Index Validation). See Chapter
1 – Positions for additional information on setting up HMMU1.
In the second area of this field, enter the percentage of the salary that will be charged to the fund indicated by the primary labor code. If the primary labor code percent is less than 100 percent (default), enter additional labor codes on HO2U1 (Position Labor Distribution). Enter 50 percent as 50.0.
Note: If the employee is moving to a new position number, additional labor codes are not transferred to the new assignment.
PAY FREQ/TYPE (Required)- In the first area of this field, enter a value indicating the frequency of payment.
| M |
Monthly (Default) |
| S |
Semimonthly (Classified job class pay group A2 to A11) |
In the second area of this field, enter a value indicating the employee type.
| 1 |
Hourly |
| 2 |
Salary (Default) |
| 4 |
Part-Time (This value is used to describe former judges only.) |
FLSA ELIG/EEO CAT (Optional)- Enter a value in the first area of this field to indicate the FLSA eligibility status of the employee’s position. If no value is entered, this field defaults to the value in the JOB CLASS CODE (H7OU1) or the FUNCTIONAL JOB CLASS CODE (HMLU1).
| 0 |
Non-exempt |
| 1 |
Admin-exempt |
| 2 |
Exec-exempt |
| 3 |
Prof-exempt |
| 4 |
Comp-exempt |
The second area of this field defaults to the EEO category code on HNPU1 (if it existed prior to the HR action). You may override this value. If no value is entered and there is no HNPU1, this field defaults to the value in the JOB CLASS CODE (H7OU1) or the FUNCTIONAL JOB CLASS CODE (HMLU1).
| A |
Officials and administrators |
| C |
Administrative support (clerk) |
| E |
Elected officials |
| M |
Service-maintenance |
| O |
Elected officials staff |
| P |
Professionals |
| Q |
Paraprofessionals |
| R |
Protective service workers |
| S |
Skilled craft workers |
| T |
Technicians |
CREATE POS (Required)This switch determines whether a new HNPU1 position record is automatically created during this process or if the position record must be set up prior to this action. If the create position switch at the agency level (on H0CUS) is 1, the switch defaults to a protected S (see values below) and the HMPHR process automatically creates the position. You may, however, use the CREATE/UPDATE HNP field to prevent HMPHR from automatically creating a position.
If the create position switch on H0CUS is 4, the switch defaults to a protected N. When a position change is required, the new position must set up prior to the HMPHR process. When a position change is not required, the CREATE/UPDATE HNP field may be used to update the existing position record.
| S |
Use the pay information entered on HMPHR to create the budgeted pay amount on the new position record. |
| N |
Do not automatically create the position. The user has manually created the new position record prior to this personnel action. |
PREV POS INACTIVE DT (Optional)- Indicates the date you want the vacated position to be inactivated.
POS TYP (Defaults to blank, which equates to STD)- Indicates the type of position (for example, standard, co-op or seasonal). Press F2 twice for values (Decode Table 975). If a change to position type is not being made in conjunction with an action involving the automatic creation of a position, the change must be made directly on the position record.
BUD UNIT (Optional)- Indicates a reporting group (other than an organization) for budgeting and reporting purposes. This is a user-defined value. If a change to budget unit is not being made in conjunction with an action involving the automatic creation of a position, the change must be made directly on the position record.
SPVR POS (Optional)- Indicates the position number of the supervisor to whom the employee in this position reports. If a change to a supervisor’s position is not being made in conjunction with an action involving the automatic creation of a position, the change must be made directly on the position record.
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