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USPS Process Guide –
Chapter 6: Salary/Assignment Changes –
HMPHR – Organization Change

Screen: HMPHR
Prerequisites: Updated HNPU1 (if applicable, depending on create position switch on H0CUS).
Key Fields: AGENCY, EMP SSN, POS
Step Action
1 Access HMPHR using all three key fields, or access HNHLS and enter HR in the SUBCOMMAND field to link to HMPHR.
2 An I displays in the SUBCOMMAND field to assign the employee to a new position number. Enter R in the SUBCOMMAND field to change the employee within the same position number.
3 Enter the following fields as required:
AGENCY (Key)
EMP SSN (Key)
POS (Key)
PREV POS (Required if changing position numbers)
The employee’s previous position number.
ASSIGN DT (Required if changing position records)
The date the employee is assigned to the position. This date must be equal to or later than the position’s effective date.
REASON CD/EXT (Required/Optional)

In the first area of this field, enter reason code 038 (internal transfer – organization changes).

The second area of this field is a four-digit extended reason code. This is a user-defined optional field further defining the reason for the multiple position assignment. An agency-specific Decode Table 987 must be established to use this field.

ORG CODE (Required)
The organization code assigned to the position. Establish valid organization codes on HNORG.
PCA/PCNT (Required)

Establish the PCA or index in USAS. In the first area of this field, enter P (PCA), I (index) or A (agency defined) followed by a five-digit program cost account or index, which indicates the primary funding source for this position assignment. If your agency validates the PCA/index against the organization code, the PCA/index must be set up for the organization code on HMMU1 (PCA/Index Validation). See Chapter 1 – Positions for additional information on setting up HMMU1.

In the second area of this field, enter the percentage of the salary that will be charged to the fund indicated by the primary labor code. If the primary labor code percent is less than 100 percent (default), enter additional labor codes on HO2U1 (Position Labor Distribution). Enter 50 percent as 50.0.

Note: If the employee is moving to a new position number, additional labor codes are not transferred to the new assignment.

CREATE POS (Required)

This switch determines whether a new HNPU1 position record is automatically created during this process or if the position record must be set up prior to this action. If the create position switch at the agency level (on H0CUS) is 1, the switch defaults to a protected S (see values below) and the HMPHR process automatically creates the position. You may, however, use the CREATE/UPDATE HNP field to prevent HMPHR from automatically creating a position.

If the create position switch on H0CUS is 4, the switch defaults to a protected N. When a position change is required, the new position must set up prior to the HMPHR process. When a position change is not required, the CREATE/UPDATE HNP field may be used to update the existing position record.

S Use the pay information entered on HMPHR to create the budgeted pay amount on the new position record.
N Do not automatically create the position. The user has manually created the new position record prior to this personnel action.
PREV POS INACTIVE DT (Optional)
The date you want the vacated position to be inactivated.
4 Press Enter to process the transaction.