USAS User’s Manual –
Chapter 14 – Agency Budgeting (continued)
Agency Budgeting Profiles
Agency Budgeting is driven by the following profiles:
- 25 Agency Control Profile — determines if the agency will maintain an agency budget and what structure that budget will be established and maintained by [Strategic Budget Structure (D04) and/or Organization Structure (D03)] within the USAS system.
- D23 Fund Profile — controls whether the posting to the Agency Budget Table is at the Appropriated Fund level, the agency-defined D23 Fund, or no fund information will post.
- 20 Appropriation Profile — Agency Budget Indicators determine the object level for agency budget activity stored on the AB table and the severity of funding edits against the agency budget.
- 26 Program Cost Account Profile — controls the lowest level of the Strategic Budget Structure (D04) which
will track the agency budget.
Note: The Strategic Budget Structure can be set up at greater levels of detail than the level at which the agency budget is established and maintained.
- 24 Index Code Profile — controls the lowest level of the Organization Structure (D03) which will track
the agency budget.
Note: The Organization Structure can be set up at greater levels of detail than the level at which the agency budget is established and maintained.
25 Agency Control Profile
Agencies use the 25 Agency Control Profile to define some preliminary processing rules for the agency.
A picture of the Agency Control Profile screen
TEXAS S025 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/10/95 10:26 AM
LINK TO: AGENCY CONTROL PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: 123 FISCAL YEAR: 96
COST CA RUN: N CA TYPE: R NO STEPS: 01 LAST STEP: 01
ALLOCATION- CA BY IDX: 1 CA BY PROJ: 2 CA BY GRANT: 2 CA POST: Y
CA RANGE FROM: 01 TO: 01
BILLING DEF- IDX: PCA: EXP COMP/AGY OBJ:
DEFAULT- IDX: PCA: REV COMP/AGY OBJ:
ENC DOC MATCH LVL: 1 (LEVEL of DOCUMENT MATCH:0=NONE,1=APPN,2=ALL)
PRE ENC DOC MATCH LVL: 1 (LEVEL of DOCUMENT MATCH:0=NONE,1=APPN,2=ALL)
ENC INDICATOR: Y (Y OR N; REDUCE AUTHORITY/CASH)
PRE ENC INDICATOR: Y (Y OR N; REDUCE AUTHORITY/CASH)
AGENCY OBJECT IND: B (R=REV, E=EXP, B=BOTH, N=NONE)
LAST MONTH CLOSED: 00 AGY BUD BY ORG IND: Y (Y OR N)
LAST YEAR CLOSED: 95 AGY BUD BY PGM IND: Y (Y OR N)
REPORTING INDS- MO: N QTR: N YR: N PY OPEN: Y
GRANT/PROJ BILLING RUN: N FA DEP RUN: Y STATUS CODE: A
EFF START DATE: 08071990 EFF END DATE: LAST PROC DATE: 10091995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
Highlighted elements include:
- Agy Bud by Org Ind — determines if the agency will control agency budgets by organization. If agency budgets are controlled by organization, organization codes and indexes are required.
- Agy Bud by Prog Ind — determines if the agency will control agency budgets by program. If agency budgets are controlled by program,
program codes and PCAs are required.
Note: Normally, agency budgets are controlled by program or by organization, not both.
A picture of the Fund Profile screen
TEXAS SD23 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/10/95 10:32 AM
LINK TO: FUND PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: 123 FISCAL YEAR: 96 FUND: 0300
TITLE: SB2 FEES
APPROPRIATED FUND: 0001 (MUST BE IN D22 APPROP FUND PROFILE)
GAAP FUND: 0001 GAAP FUND TYPE: 01
LOCAL FUND IND: N
FUND LEVELS DETERMINE THE LEVEL of CONTROL FOR THE FOLLOWING
(0=NONE, 1=APPROPRIATED FUND, 2=FUND:
APPROPRIATION:1 AGENCY BUDGET:2 CASH CONTROL: 1
CASH BALANCE DISP - IND: N FUND: %/AMT: 00000000000
DESCRIPTION:
CC ORG LEVEL IND: 0 (0=DO NOT POST AGENCY, 1=POST AGENCY)
DEPOSITORY INTEREST IND: N
STATE FUND GROUP: 01 (SYSTEM GENERATED)
GAAP FUND GROUP: 01 (SYSTEM GENERATED)
STATUS CODE: A
EFF START DATE: 09011995 EFF END DATE: LAST PROC DATE: 07171995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
Highlighted elements include:
- Fund Level:
Agency Budget — defines the level of fund control for the agency budget. Determines whether data stored on the Agency Budget Financial table will be at either the agency-defined fund or the appropriated fund level or if no fund information will be stored on the AB table.
Note: You cannot store information at both fund and appropriated fund levels.
Note: The 20 Appropriation Number Profile controls the funding edits.
20 Appropriation Profile
For agency budgets, the 20 Appropriation Profile controls the severity of funding edits (fatal, warning, or ignore) and determines the object level used to store data on the AB table.
A picture of the Appropriation Number Profile screen
TEXAS S020 UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/10/95 10:38 AM
LINK TO: APPROPRIATION NUMBER PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGY: 123 APPN YEAR: 96 APPN NO: 54321 PREVENTION AND REDUCTION
APPROP - TYPE: 1 GROUP: 99 LEG SESS: 74 SESS CALL #: ACT BL #: HB1
BL LN #: RIDER #: PROG CODE: COMP SRC/GRP: REL APPN: 13001
I/E (I=INCLUDE, E=EXCLUDE)
ENTER UP TO 10 FUNDS/COMP OBJS SEPARATED WITH EITHER “-” OR “,”.
APPD FUND I 0001 , 0041 - 0153 , 0655 , 0549 , 0550 , 0583 , 5000 , 5001 ,
REV OBJ I 3000 - 3999 ,
EXP OBJ I 7000 - 7999 ,
APPN INDS- UB: 1 CTL TYP- CASH: 1 ACCR: 2 ENC: 2 BUDG TYPE: A REV EXC COL: N
DEP INT IND: N APPN LEVEL- ORGANIZATION: 0 PROG: 0
ALLOT INDS- SEL: N CTL TYP: 0 QTR: 3 PERC: 33 PROG/OBJ BUD OBJ LEV IND: 0
AGY BDG INDS- CTL TYPE: 2 OBJ LVL: 4ALLOT SEL: N ALLOT CTL:
STATUS CODE: A
EFF START DATE: 09011995 EFF END DATE: 08311998 LAST PROC DATE: 08231995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
Highlighted elements include:
Agency Budget Indicators:
- Ctl Type — determines the type of control (fatal, warning, or ignore) that is placed on agency budgets.
- Obj Lvl — determines at what object level an agency budget is controlled.
Note: If the object level indicator for agency budget is set to 4 (Agency Object Group), then the agency will not be able to get Agency Budget reports at the comptroller object level (2).
- Allot Sel — determines if the agency budget will be distributed monthly, quarterly, or not distributed by time period at all. Currently, allotments are not used.
- Allot Ctl — determines if the agency budget will be allotted. Currently, allotments are not used.