Reporting Requirements for Annual Financial Reports of State Agencies and Universities
USAS
USAS Entries
T-Code and COBJ Information
T-code information is available using the Transaction Code Decision Profile (28A), Trans Code Options Profile (28B) and Trans Code Description Profile (28C) screens as shown below.
If there is a generated T-code associated with a T-code, the generated T-code appears in the GEN TC field on the 28A screen.
The General Ledger (GL) accounts affected by a transaction are also displayed on the 28A screen. If the DR-1 (debit)
or CR-1 (credit) field is blank, then the manual entry of a GL account on a transaction using that T-code is required. Refer to T-code 644 for an example of a blank GL ACCOUNT field. The 28B screen displays the GL accounts that can be used with a T-code.
T-code descriptions can be found on the 28C screen. GL account descriptions can be obtained by using the Comptroller General Ledger Account Profile (D31) screen or by referring to Appendix A and Appendix B.
TEXAS S28A UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY 10:00 AM
LINK TO: TRANSACTION CODE DECISION PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TRAN CODE: 420 TITLE: RECORD ACCOUNTS PAYABLE
GENERAL LEDGER DR-1: 5501 CR-1: 1010 DR-2: CR-2:
POSTING DR-3: CR-3: DR-4: CR-4:
TRANS DOCD DUDT N SVDT N CDOC I RDOC MODI N AGCY R IDX PCA R COBJ R
EDIT AOBJ RVRS PDT N CI N 1099 N WARR N INVC VNUM VNAM VADD
INDS: DMETH N APN# R FUND R GLA N AGL N GRNT SUBG PROJ MULT DI# N
POST SEQ: 1 REG NO: 5 WW IND: 0 D/I: D WAR CANCL TC: PYTC: FUTMY: N
GEN TC: 421 GEN ACCR TC: FACTS TC: INTERFACE IND: B
PAY LIQ TC: BALTC: AFRTC:
A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC
DF:
FILE AP: + 17
POSTING AB: + 17
INDS: CC:
GP: + 17
PJ: + 17
AGY GL: STATUS CODE: A
EFF START DATE: 09011994 EFF END DATE: LAST PROC DATE: 09031996
Z06 RECORD SUCCESSFULLY RECALLED
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-28B PROFILE F11-28C DESC
The 28B screen displays valid comptroller object groups associated with the T-code. Use the 79 screen to obtain the valid COBJs within an object group.
TEXAS S28B UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY 10:41 AM
LINK TO: TRANS CODE DESCRIPTION PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TRANS CODE: 420 (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)
ENTER APPROPRIATED FUNDS SEPARATED WITH EITHER A “-” OR “,”
ENTER FUND TYPES SEPARATED WITH EITHER “-” OR “,”
COLUMNS 1234567890 1234567890 1234567890 1234567890 1234567890
USER 01 - 50: Y YYYYYY Y Y YYYYY
CLASSES 51 - 99: Y Y Y Y
OBJECT 01 - 50: Y Y Y Y Y Y Y YY Y
GROUPS 51 - 99:
ENTER COMPTROLLER GL ACCOUNTS SEPARATED WITH EITHER “-” OR “,” .
VALID DOC TYPES 1: U 2: 3: 4: 5: 6: 7: 8: 9: 10:
VALID BATCH TYPES 1: 5 2: 4 3: 4: 5: 6: 7: 8: 9: 10:
(“%” IN FIRST FIELD MEANS ALL TYPES) STATUS CODE: A
EFF START DATE: 09011994 EFF END DATE: LAST PROC DATE: 10161996
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-28A F11-28C
Note: If the OBJECT GROUP 10 field contains a value of Y, T-code 420 can be used with any of the object codes in object group 10.
The 28B screen also provides Valid Doc Types and Valid Batch Types.
The T-Code descriptions are on the 28C screen.
TEXAS S28C UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY 10:46 AM
LINK TO: TRANS CODE DESCRIPTION PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TRANS CODE: 420 (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)
DESCRIPTION: TO RECORD ACCOUNTS PAYABLE FOR ITEMS WHICH WERE
NOT ENCUMBERED. THIS ENTRY IS MADE MONTHLY OR
YEARLY FOR REPORTING PURPOSES ONLY. IT WILL BE
REVERSED AT THE BEGINNING OF THE NEXT ACCOUNTING
PERIOD BY USAS.
STATUS CODE:
EFF START DATE: 09011994 EFF END DATE: LAST PROC DATE: 09031996
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-28A F10-28B
To identify the COBJs included in a particular comptroller object group:
- Press HOME.
The system places your cursor in theLINK TOfield. - Enter 79.
- Press F4 (the interrupt key).
The system automatically navigates to the Comptroller Object Selection (79) screen. - Enter a value in the
APPN YRandOBJ GROUPfields. - Press ENTER to process.
A group of COBJs for the enteredOBJ GROUPfield appears.
The example shown below is for OBJ GROUP 10:
TEXAS S079 UNIFORM STATEWIDE ACCOUNTING SYSTEM 04/09/15 08:06 AM
COMPTROLLER OBJECT SELECTION PROD
STARTING - APPN YR: XX COMP OBJ: OBJ GROUP: 10
S AY COBJ TITLE GROUP
XX 7052 UNEMPLOYMENT COMP BENEFIT-SP FUND REIMB 10
XX 7062 WORKERS COMP - INDEMNITY PAYMENTS 10
XX 7071 STATE EMPLOYEE RELOCATION 10
XX 7080 RETIRE-SERV CR FOR ACCUM SICK LEAVE 10
XX 7092 RANGER PENSIONS 10
XX 7101 TRAV IN-STATE-PUB TRANS FARES 10
XX 7102 TRAV IN-STATE MILEAGE 10
XX 7104 TRAV IN-STATE-ACT EXP-OVERNIGHT TRAVEL 10
XX 7105 TRAV IN-STATE-INCIDENTAL EXPEN 10
XX 7106 TRAVEL-IN-STATE MEALS/LODGING 10
XX 7111 TRAV OUT-OF-ST-PUB TRANS FARES 10
XX 7112 TRAV OUT-OF-ST-MILEAGE 10
Access the Appropriation Number Profile (20) screen to determine which COBJs are allowed for a certain appropriation. Appropriation 13001 only allows two expenditure object codes (7000 is used to establish budget and 7612 is used to record expenditures) as shown below:
TEXAS S020 UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY
LINK TO: APPROPRIATION NUMBER PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGY: XXX APPN YEAR: CY APPN NO: 13001 VOTER REGISTRATION
APPROP - TYPE: 1 GROUP: 99 LEG SESS: 79 SESS CALL #: ACT BL #: SB 1
BL LN #: RIDER #: PROG CODE: COMP SRC/GRP: REL APPN: 13001
I/E (I=INCLUDE, E=EXCLUDE)
ENTER UP TO 10 FUNDS/COMP OBJS SEPARATED WITH EITHER “-” OR “,”.
APPD FUND I 0001 ,
REV OBJ E 3000 - 3999 ,
EXP OBJ I 7000 , 7612 ,
APPN INDS- UB: 1 CTL TYP- CASH: 1 ACCR: 2 ENC: 0 BUDG TYPE: A REV EXC COL: N
DEP INT IND: N APPN LEVEL- ORGANIZATION: 0 PROG: 0
ALLOT INDS- SEL: N CTL TYP: 0 QTR: 3 PERC: 33 PROG/OBJ BUD OBJ LEV IND: 0
AGY BDG INDS- CTL TYPE: 0 OBJ LVL: 0 ALLOT SEL: N ALLOT CTL:
STATUS CODE: A
EFF START DATE: 09012006 EFF END DATE: 08312009 LAST PROC DATE: 06262006
To identify the comptroller object group for a COBJ:
- Press HOME.
The system places your cursor in theLINK TOfield. - Enter D10.
- Press F4 (the interrupt key).
The system automatically navigates to the Comptroller Object Profile (D10) screen. - Enter a value in the
APPN YRfield. - Enter 7612 in the
COMPTROLLER OBJECTfield. - Press ENTER to process.
The profile for the enteredCOMPTROLLER OBJECTfield appears. TheOBJ GROUPfor COBJ 7612 isOBJ GROUP 10.
TEXAS SD10 UNIFORM STATEWIDE ACCOUNTING SYSTEM 04/08/15 03:27 PM
LINK TO: COMPTROLLER OBJECT PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
APPROPRIATION YEAR: 15
COMPTROLLER OBJECT: 7612
TITLE: PAYMENTS/GRANTS TO COUNTIES
(RELATED RECORD MUST EXIST IN REFERENCED PROFILE)
GOVT GAAP SOURCE/OBJECT: 0320 (D08) LBB OBJECT: 4000 (D01)
PROP GAAP SOURCE/OBJECT: 1290 (D08) COMPTROLLER SOURCE/GROUP: 0047 (D09)
CNA GAAP SOURCE/OBJECT: 2612 (D08) NACUBO SOURCE/OBJECT: 99 (D34)
GWFS GAAP SOURCE/OBJECT: 3470 (D08) CONVERTED OBJECT: (D80)
1099 IND: N OBJECT TYPE: E GOODS/SERV: N INT OBJ:
RECEIPT CATEGORY: 00 RECEIPT TYPE: 00 OBJECT GROUP: 10 TRANSFER TYPE: N
REV/EXP CATEGORY: 06 PROG CATEGORY: 00 CASH BASIS SRCE/FUNC: 00 C/I IND: N
PROP GAAP CATEGORY: 07 (SYSTEM GENERATED) NACUBO CAT: 99 (SYSTEM GENERATED)
GOVT GAAP CATEGORY: 04 (SYSTEM GENERATED)
CNA GAAP CATEGORY: 50 (SYSTEM GENERATED)
GWFS GAAP CATEGORY: 66 (SYSTEM GENERATED) STATUS CODE: A
EFF START DATE: 09012014 EFF END DATE: LAST PROC DATE: 06232014
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS