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USAS User’s Manual
Chapter 6 – Transaction Codes (continued)

28B Transaction Code Description Profile

The 28B Transaction Code Description Profile provides the following additional information and processing rules for T-Codes established in the 28A profile:

  • Description of the T-Code and its function.
  • Range of comptroller objects allowed or excluded for a specific T-Code, Comptroller General Ledger Accounts allowed when using a generic T-Code which impacts balance sheet accounts (real accounts), and valid document and batch types.
TEXAS S28B      UNIFORM STATEWIDE ACCOUNTING SYSTEM       10/12/95 02:31 PM
LINK TO:          TRANS CODE DESCRIPTION PROFILE                       PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
   TRANS CODE: 231 (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)
DESCRIPTION: TO ESTABLISH A VOUCHERS PAYABLE THAT WAS
             PREVIOUSLY ENCUMBERED. THE ORIGINAL ENCUMBRANCE
             WAS ORIGINALLY ESTABLISHED WITH EITHER TCODE 210
             OR TCODE 213.

I/E (I=INCLUDE, E=EXCLUDE)
ENTER COMPTROLLER OBJECTS SEPARATED WITH EITHER“-” OR “,”.
I 7046 - 7544 , 7600 - 7859 , 7865 - 7879 , 7885 - 7899 , 7961 - 7962 ,

ENTER COMPTROLLER GL ACCOUNTS SEPARATED WITH EITHER “-” OR “,”.


ENTER UP TO 10 VALID DOCUMENT AND BATCH TYPES. A “%” IN FIRST FIELD MEANS ALL.
1: 1   2: 2   3: 3   4: 9   5: T   6:     7 :     8:     9 :     10:
1: 4   2:     3:     4:     5:     6:     7 :     8:     9 :     10:
                                                   STATUS CODE: A
EFF START DATE: 09011994    EFF END DATE:       LAST PROC DATE: 10121995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-28A

Highlighted Elements

Valid Document Types
Lists valid types of documents which can be used for a T-Code. Document Type is the first digit of the current document number.
Valid Batch Types
Lists the valid types of batches which can be used for a T-Code. Similar transactions will be ‘batched’ together for posting. Each batch consists of only one Batch Type and is part of the Batch ID. Batch Type also determines the online transaction entry screen to be used.

Note: For the appropriate Document Type and Batch Type for a specific transaction code, see the USAS T-Code Reference Guide.

Valid Batch Types
Manual System Generated
1 Budgetary C Cost Allocation
2 Revenue E Year End
3 Encumbrances F Fixed Assets
4 Expenditures G Generated Transactions
5 Journal Vouchers P Project/Grant Billing
6 Payroll W Payment Processing, Payroll
7 Torts    
8 JV Balancing    
Valid Document Types
Manual
A Appropriation Budgetary Transactions
B Original Budgetary Transactions
C Warrant Cancellations
D Deposits
E Encumbrance Document
F Deposits (Pre-approved–Comp. EFT)
J Journal Voucher Documents
K Expenditure Transfer Vouchers
P Pre-encumbrance Documents
R Return Checks
T Interagency Transfer Vouchers
U Tracked Documents (Not Requiring Comp. Approval)
X Warrants for Direct Deposit Tapes (For Example, 401K)
Y System Generated Transactions--Untracked
1 Travel Vouchers, Travel Reimbursements
2 Purchase Vouchers–Post-Audited by GSC
3 Purchase Vouchers–Pre-Audited by GSC
4 Payroll Documents
5 Reimbursement of Payroll
6 Reimbursement Document
7Annuitant Payroll
9 Purchase Voucher–Not Audited by GSC, Reimbursement Purchase Document
System Generated
YA Year End Closing–Approp. Carry Forward/Lapse
YB Grant/Project Billing
YC Cost Allocation
YE Year End Closing–Liquidate Encumbrance
YG Year End Closing–General Ledger Close
YI Interfund Borrowing Pay Backs
YJ Payroll Generated Cash Transfers
YL Payment Liquidation Transactions
YP Payroll Generated Transactions
YR Encumbrance Carry Forward/Lapse

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