USAS User’s Manual –
Chapter 6 – Transaction Codes (continued)
Special Indicators
A picture of the USAS Transaction Code Decision Profile screen
TEXAS S28A UNIFORM STATEWIDE ACCOUNTING SYSTEM 10/12/95 02:18 PM
LINK TO: TRANSACTION CODE DECISION PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TRAN CODE: 231 TITLE: VOUCHER PAYABLE - ENCUMBERED
GENERAL LEDGER DR-1: 5501 CR-1: 1009 DR-2: CR-2
POSTING DR-3: CR-3: DR-4: 9005 CR-4: 9001
TRANS DODC DUDT SVDT R CDOC I RDOC I MODI I AGCY R IDX PCA R COBJ R
EDIT AOBJ RVRS PDR CI 1099 WARR INVC VNUM R VNAM R VADD
INDS:DMETH R APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI#
POST SEQ: 4 REG NO: 2 WW IND: 1 D/I: D WAR CANCL TC: 951 PYTC: FUTMY: N
GEN TC: GEN ACCR TC: FACTS TC: INTERFACE IND: 1
PAY LIQ TC: 380 BALANCING TC:
A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC
DF: + 03 M 8 2 + 04 M 8 2
FILE AP: - 18 + 17
POSTING AB: - 18 + 17
INDS: CC:
GP: - 18 + 17
PJ: - 18 + 17
AGY GL: 2 STATUS CODE: A
EFF START DATE: 09011994 EFF END DATE: LAST PROC DATE: 08221995
Z06 RECORD SUCCESSFULLY RECALLED
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-28B PROFILE
Highlighted Elements
- Post Seq
- Determines the posting order of transactions within a document
during the nightly batch cycle. Transactions post in Posting Sequence numerical
order. For example, a transaction with a Posting Sequence value of ‘1’ will
always post before a transaction with a value of ‘2,’ etc. within a specific
document.
Note: The batch IEU processing order is:
Batch Sort Sequence (derived from the batch type and a sort sequence number found in the D53 BSOR table).Batch Type Posting Sequence Title 1 1 Budgetary T 2 Treasury Initiated 2 2 Revenue D 3 Deposit Adjustments U 3 Payroll Cancellations V 3 Tort Cancellations 5 3 Journal Vouchers W 4 Payment Processing, Payroll S 5 Payroll 6 5 Payroll 7 6 Torts 3 7 Encumbrances, Pre-Encumbrances 4 8 Expenditures C 9 Cost Allocation E 9 Year End F 9 Fixed Assets G 9 Generated Transactions P 9 Project/Grant Billing - Batch Agency
- Batch Date
- Batch Number
- Current Document Number
- Posting Sequence Ind (looked up from the 28A Profile)
- Batch Sequence No
- Reg No
- Indicates the transaction register on which the transaction
will be included. Transaction registers are DAFR8200 (daily) and DAFR8240
(monthly).
Note: For a list of transaction registers, see the USAS T-Code Reference Guide.
- WW Ind
- Classifies types of payment transactions.
Valid Values:WWI Description 0 Not a payment transaction 1 Regular payment 2 Credit memo 3 Summary payee number payment 4 Warrant for payroll direct deposits 5 Payroll Gross Pay transaction 6 Payroll Net Pay transaction 7 Payroll other deduction 8 Payroll 401(K) deferral/loan payment 9 Payroll 401(K) payable to administrator A Payroll reimbursement vendor transaction B Payment reimbursement vendor transaction C Payroll IRS deduction D Payroll reimbursement detail transaction E Payment reimbursement detail transaction F Payroll 401(K) payment to administrator G Payroll ERS/TRS deduction H USPS generated direct deposits I USPS generated warrants M Manual warrant (no liquidation generated) X Warrant for non-payroll direct deposits - D/I
- Classifies expenditures as indirect (I) or direct (D) for grant reporting purposes.
- War Cancl TC
- Indicates the T-Code which the system will use on payment cancellation transactions in the cancellation process.
- PYTC
- Currently not used. Indicates the T-Code which will replace the T-Code in the key for transactions with effective dates in the prior year. Used for fiscal year and adjustments, etc.
- FUTMY
- Determines the availability of a T-Code for transactions dated in future months or years (based on effective date).
- Gen TC
- Indicates the system-generated T-Code generated from the entered
T-Code. The Gen TC will generate during the nightly batch processing cycle
when the initiating transaction goes to history.
Note: Gen TC and Gen Accr TC are also used to infer generated transactions for payroll.
- Gen Accr TC
- Generated Accrual T-Code is used in lieu of the entered T-Code on transactions posting to Cash in State Treasury with an effective date in a prior fiscal month or year.
- FACTS TC
- Identifies FACTS T-Codes equivalent to USAS T-Codes. Used for information purposes only. Also used to infer generated transactions for payroll and cost allocation.
- Interface Ind
- Includes 20 fields. Currently, two fields are defined. The first field is used to identify transactions (for example, transfers or refunds) for the Cash Flow Unload file used for statewide reports. The second field is used to check T-Code compatibility for payments between state agencies involving only Treasury funds (for example, ITVs).
- Pay Liq TC
- Identifies the transaction generated when a payment is generated which liquidates the accrued expenditure and posts the cash expenditure.
- Balancing TC
- Pairs of transaction codes which are linked together to ensure that the ‘ins’ equal the ‘outs’ within a single document. For example, if a user is doing an expenditure transfer, balancing T-Codes result in the total of the transfer out (407) and the total of the transfer in (408) as being identical amounts within the same document.