Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Notes & Samples

NOTE 3 – Deposits, Investments and Repurchase Agreements

Introduction

Note 3 applies to all agencies that have local bank accounts and/or accounts for investments (including repurchase agreements) reported in their AFR. The Comptroller’s Treasury Operations Division is responsible for all disclosures related to funds held in the state treasury.

All agencies (excluding component higher education agencies) must submit Note 3 in accordance with the Note 3 Sample. Agencies must upload a copy of their published AFR Note 3 through the DINSS web application. The required format is a Microsoft Word document (latest version: docx) with header information that includes: agency name/number and note number/name. If Note 3 includes tables, it must be embedded within the Word document and NOT submitted as separate Excel document or other database application file. If Note 3 does not apply, do NOT submit a note to indicate “not applicable.”

In addition, all agencies (except component higher education agencies) must submit and certify certain Note 3 disclosures using the DINSS web application, even if there is no activity to report. The Note 3 disclosures submitted in DINSS must match the Note 3 disclosures presented in the agency’s AFR.

Component higher education agencies are exempt from using DINSS and must NOT submit and certify Note 3 disclosures using DINSS.