Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Notes & Samples

NOTE 3 – Deposits, Investments and Repurchase Agreements

Introduction

Note 3 applies to all agencies that have local bank accounts and/or accounts for investments (including repurchase agreements) on their AFR. The Comptroller’s Treasury Operations Division is responsible for all disclosures relating to the funds held in the state treasury.

All agencies, excluding component higher education agencies, must submit Note 3 as described in the Note 3 Sample. Submit a copy of the agency’s Note 3 from its published AFR through the DINSS web application. The required format is a Microsoft Word document (latest version: docx) with the header information that includes: agency name/number and note number/name. If Note 3 contains a table, include the table in the Word document — rather than as a separate Excel document or other database application file. If Note 3 does not apply, do NOT submit a note to indicate “not applicable.”

In addition, all agencies (except component higher education agencies) must submit and certify certain Note 3 disclosures using the DINSS web application, even if there is no activity. The AFR Note 3 must tie to the Note 3 disclosures submitted through DINSS.

Component higher education agencies are exempt from using DINSS and must NOT submit and certify Note 3 disclosures using DINSS.