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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

RTI Tables for Interfund/Interagency Transactions
RTI Table 3

Accrued Pass-Through Increase with Reversal

Important: All agencies and universities must use the RTI process for fiscal year-end entries. The T-codes presented in this table may be used for funds in the state treasury and local funds.

Receiving Agency (Agency B)

  1. At fiscal year-end, if Agency B expended more than it received, Agency B must initiate the accrual process and notify Agency A of the pass-through revenue increase.
  2. Agency B must use Doc Type T, PDT T and Batch Type 2 on the initiating ITV, using the RTI number provided by Agency A.
  3. Choose one of the following revenue COBJs:
    • 3971 – Federal Pass-Through Revenue, Non-operating
    • 3978 – Federal Pass-Through Revenue, Operating
    • 3725 – State Grant Pass-Through Revenue, Non-operating
    • 3842 – State Grant Pass-Through Revenue, Operating
  4. The ITV posts an increase to accrued pass-through revenue and a due from other agencies with reversal for Agency B.

Disbursing Agency (Agency A)

  1. Agency A must set up an RTI profile on the USAS 55 screen and provide the RTI number to Agency B for entry on the initiating ITV. For more information on establishing an RTI, see 55 (550) Recurring Transaction Profile in the USAS Coding Instructions.
  2. Choose one of the following expenditure COBJs:
    • 7971 – Federal Pass-Through Expenditure, Non-operating
    • 7978 – Federal Pass-Through Expenditure, Operating
    • 7614 – State Grant Pass-Through Expenditure, Non-operating
    • 7615 – State Grant Pass-Through Expenditure, Operating
  3. The initiating ITV by Agency B (described above) posts an increase to accrued pass-through expenditure and a due to other agencies with reversal for Agency A. If the transaction is a federal pass-through, Agency A must increase the federal revenue amount to match the expenditure amount to be recorded in SEFA. This Additional Entry for Agency A is shown below.

T-codes 758 and 759 are system-generated to reverse the accruals. If the T-code 481 entry is backdated into a previous period (month or fiscal year), the reversing 758 and 759 T-codes generate in the current period. An entry backdated into 20CY with an effective date of 08/31/CY generates a reversing entry in the following fiscal year.

Note: When choosing a COBJ to increase the pass-through revenue or expenditure, choose the COBJ used on the original transfer.

DISBURSING AGENCY (Agency A)

RTI T-Code Setup on the 55 ScreenSystem-Generated
T-Codes		GENERAL LEDGER IMPACT
482   5501 Expenditure Control – Accrued**
1050 Due To Other Agencies** 
  Generated to Reverse Due To and Accrued Pass-Through Expenditure
758		 1050 Due To Other Agencies**
5501 Expenditure Control – Accrued** 
** Correct AGL post on this transaction

RECEIVING AGENCY (Agency B)

T-Code Entered on ITV Entry ScreenSystem-Generated
T-Codes		GENERAL LEDGER IMPACT
481   0284 Due From Other Agencies*
5001 Revenue Control – Accrued* 
  757 5001 Revenue Control – Accrued*
0284 Due From Other Agencies* 0284 Due From Other Agencies**
5001 Revenue Control – Accrued** 
  Generated to Reverse Accrued Pass-Through Revenue and Reverse Due From
759		 5001 Revenue Control – Accrued**
0284 Due From Other Agencies** 
* No AGL post on this transaction
** Correct AGL post on this transaction

Additional Entry for Agency A

Agency A must increase the federal revenue amount to match the expenditure amount to be recorded in SEFA. The entry debits federal receivable and credits revenue.

Seq No Batch Type Doc Type Eff Date Fin Agy TC R AY PCA COBJ* Amount** Vendor # AGL Input GL USAS D23 Fund
To Increase Federal Revenue and Accrue Federal Receivable with Reversal
(1) 5 or 4 U 0831CY XXX 658   XX XXXXX XXXX $ XX.XX N/A N/A 0241 XXXX
* Use the COBJ that was originally used to receive the federal funds.
** Use the amount that was recorded on the RTI above.

Accounting effect of entry:

Debit Credit
(1) To Increase Federal Revenue and Accrue Federal Receivable with Reversal    
  0241 Federal Receivable (Input GL) $ XX.XX  
  5100 GAAP Revenue Offset   $ XX.XX

Note: T-code 658 automatically reverses with T-code 630 using the current system management date. Therefore, the accrual to increase the federal receivable and revenue is reversed in the following fiscal year.