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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

RTI Tables for Interfund/Interagency Transactions
RTI Table 13

Interagency Refund for Goods or Services Payment

Agency Disbursing the Refund (Agency A)

  1. Agency A must use Doc Type T, PDT T and Batch Type 4 on its initiating transaction, using the RTI number provided by Agency B.
  2. T-code 222 allows the use of COBJs within specific USAS object groups listed on the Trans Code Options Profile (28b) screen (for more information, see the T-codes Sorted by Numeric Order with Description, General Ledger and Object Group section in the USAS T-Code Reference Guide [FPP Q.014]). Use the USAS Comptroller Object Selection (79) screen to obtain valid COBJs within these object groups. For more information on revenue COBJs, see Revenue Codes in the Texas Comptroller Manual of Accounts.
  3. The RTI transaction posts an interagency refund of revenue accrual for sales of goods or services with liquidation for Agency A.

Agency Receiving the Refund (Agency B)

  1. Agency B must set up an RTI profile on the USAS 55 screen and provide this RTI number to Agency A for entry on its initiating transaction. For more information on establishing an RTI, see 55 (550) Recurring Transaction Profile in the USAS Coding Instructions.
  2. T-code 972 allows the use of COBJs within specific USAS object groups listed on the Trans Code Options Profile (28b) screen (for more information, see the T-codes Sorted by Numeric Order with Description, General Ledger and Object Group section in the USAS T-Code Reference Guide [FPP Q.014]). Use the USAS Comptroller Object Selection (79) screen to obtain valid COBJs within these object groups (for more information on expenditure COBJs, see Expenditure Codes in the Texas Comptroller Manual of Accounts.)
  3. The initiating transaction by Agency A (described above) posts an interagency refund of expenditure for sales of goods or services for Agency B.

T-code 972 is system-generated to liquidate the accrual and transfer the cash to the receiving agency. If the T-code 222 entry is backdated into a previous period (month or fiscal year), the liquidating 972 T-code generates in the current period. An entry backdated into 20CY with an effective date of 08/31/CY generates a liquidating entry in the following fiscal year.

AGENCY DISBURSING THE REFUND (Agency A)

T-Code Entered on Transaction Entry Screen System-Generated T-Codes GENERAL LEDGER IMPACT

222

   5001 Revenue Control-Accrued*
1009 Vouchers Payable* 

 

Generated to Reverse Vouchers Payable, Liquidate Accrued Revenue and Reduce Cash
961

 1009 Vouchers Payable*
0045 Cash in State Treasury** 5000 Revenue Control – Cash**
5001 Revenue Control – Accrued* 
* No AGL post on this transaction
** Correct AGL post on this transaction

AGENCY RECEIVING THE REFUND (Agency B)

RTI T-Code Setup on the 55 Screen GENERAL LEDGER IMPACT

972

 0045 Cash in State Treasury**
5500 Expenditure Control – Cash**
** Correct AGL post on this transaction

If Agency A does not use PDT T on its initiating transaction, the T-code 222 entry liquidates with T-code 383. For more information on PDTs, see Chapter 11 — Payment Processing in the USAS User’s Manual.