SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs).
Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are:
- Sept. 28 – GR consolidated agencies.
- Oct. 20 – Full reporting agencies.
- Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA).
See Instructions for the CANSS Web Application for more information.
Contact your SPA analyst for SPA questions or SPA/CANSS variances.
[posted 07/26/24]
Property Transfer Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.
Universities that do not report to SPA must follow the AFR reporting requirements for:
See Transferring Property in the SPA Process User’s Guide for complete instructions.
[posted 07/26/24]
Accounting Policy Meeting
An accounting policy meeting regarding the SPA threshold increase, LeaseQuery, new USAS general ledger accounts and General Revenue Reconciliation updates will be held Aug. 15, 10 a.m. – noon. Attend the presentation in person or online (via webinar). See the Accounting Policy Meetings page for more information.
Note: For the webinar, use Google Chrome as the internet browser to avoid Webex compatibility issues.
[posted 07/26/24]
Vendor Hold Search Decommissioned
The Vendor Hold Search web tool will be decommissioned effective Aug. 15. Staff from state agencies and institutions of higher education who use this tool to search for vendor hold status must instead use the Texas Identification Number System (TINS) resources to verify vendor hold status.
See Information Request (IR) RITM0743327 for details.
Contact Payment Services with questions.
[posted 07/19/24]
Outstanding Warrants Void Aug. 30
The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month (e.g., July 5 and Aug. 2). Agencies should monitor their report before warrants become void Aug. 30.
See USAS Annual Close Process (FPP Q.004) for more information, including how to generate agency-customized reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants.
Contact your appropriation control officer with questions.
[posted 07/19/24]
Certification of Physical Inventory Form Due
State agencies must conduct an annual physical inventory of property by Aug. 31.
Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.
See Certification of Physical Inventory in the SPA Process User’s Guide for details.
[posted 07/19/24]
Salary Supplement Report Due
State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15.
See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
[posted 07/19/24]
Annual Certification of Estimated ORP State Contributions Due
Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.
See
Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.
[posted 07/18/24]
Super Security Delete Request Form Change
Effective July 15, a new version of the Super Security Delete Request form (73-310) is available.
The new version includes:
- Ability to enter ranges for batch sequence numbers and document suffix numbers.
- Removal of the reason codes.
- Expansion to 11 rows for entering super security delete (SSD) transaction details.
- Addition of an alternative contact for the SSD request.
Follow the instructions on Page 2 of the form to enter the appropriate values in each field.
Note: To complete the form electronically, download it to your computer and open the form with Adobe Acrobat Reader. Do not complete the form using your internet browser.
Previous versions of the SSD form will be rejected by USAS Maintenance after July 31.
See USAS Internal Transaction File Maintenance and Super Security Delete Process (FPP Q.001) for more information.
Email usas.maintenance@cpa.texas.gov or contact your agency’s appropriation control officer with questions.
[posted 07/12/24]
Accounting Policy Meeting
An accounting policy meeting will be held July 18, 10 a.m. – noon. Attend the presentation in person or via online webinar.
See the Accounting Policy Meetings page for more information.
Note: For the webinar, use Google Chrome as the internet browser to avoid Webex compatibility issues.
[posted 07/12/24]
