Preliminary copies of the fiscal 2026 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer Sept. 17. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 24 and have until Oct. 2 to review the preliminary report and submit changes.
See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
[posted 09/11/26]
For tax year 2026, agencies that file 1099s electronically with the Internal Revenue Service (IRS) must use the new Information Returns Intake System (IRIS) and must obtain a new transmitter control code (TCC). TCCs for the former system, Filing Information Returns Electronically (FIRE), will not work in IRIS. When an agency receives its IRIS TCC, it should email expenditure.assistance@cpa.texas.gov to request an update to the agency’s USAS D53 profile. Include the agency name, number and new TCC in the request.
Visit E-file information returns with IRIS on the IRS website to:
[posted 09/11/26]
The 2027 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2027 travel reimbursement rates are available for:
Standard meal reimbursement rates are unchanged for fiscal 2027. The standard lodging rate for all locations not listed by the GSA increased to $113. The meal reimbursement rate for locations not listed by the GSA remains at $68.
See Textravel for more information or email expenditure.assistance@cpa.texas.gov.
[posted 09/11/26]
The recurring transaction indexes (RTIs) for unemployment compensation reimbursements have been updated for fiscal 2027. See Reimbursements for Unemployment Compensation Payments (APS 003) (FPP A.035) for details.
[posted 09/04/26]
State agencies can make entries to the Grant Catalog using the State Pass-Through Reporting (SPTR) web application without assistance from the Comptroller's Financial Reporting section. The SPTR web application is now open for data entry. See Instructions for the SPTR Web Application for more information.
Certification in the SPTR web application is due Sept. 28. See State Grant Pass-Through Reconciliation – Timeline for more information.
[posted 09/04/26]
Institutions of higher education can download the HRIS Employees Without Reappointments Report on Sept. 18.
Make all employee information corrections by close of business Sept. 25. HRIS uses this information to generate the Equal Employment Opportunity Report, Annual Report (Statewide Hiring Practices for the Fiscal Year) and Veteran Workforce Summary Report.
See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) or contact the HRIS help desk for more information on the reappointment process.
Note: Only institutions that have active employees without reappointments will receive reports.
[posted 09/04/26]
Institutions of higher education hold appropriated funds outside the state treasury and must enter fiscal 2026 expenditure activity in USAS by Nov. 05 for reconciliation with the Legislative Budget Board’s Automated Budget and Evaluation System of Texas (ABEST).
See Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation (FPP B.011) for more information.
Note: Community/junior colleges are excluded from these requirements.
[posted 09/04/26]
A CAPPS Financials user group meeting will be held Sept. 24, 9–10:30 a.m.
A CAPPS HR/Payroll user group meeting will be held Sept. 29, 9–10:30 a.m.
See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for more information.
[posted 09/04/26]
Sept. 14 is the maintenance and corrections deadline for the fiscal 2027 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 09/04/26]
Deadlines for the Schedule of Expenditure of Federal Awards (SEFA) pass-through entries:
See the SEFA Timeline for more information; email sefa.texas@cpa.texas.gov for reporting inquiries.
Email requests to set up a new assistance listing number (ALN) or non-state entity (NSE) entries in the SEFA web application to sefa.texas@cpa.texas.gov. Include a copy of the agreement or notice of grant award that lists the federal awarding agency, ALN, AL title and NSE legal name.
[posted 08/28/26]
Beginning Sept. 2, the AFR Ad Hoc Review Reports will be available via secure file transfer protocol (SFTP). Daily transmission will occur through Nov. 30.
Agencies may save or print their reports daily, Monday through Friday. Each day’s information is replaced on the following business day by the next transmission.
Contact your financial reporting analyst for more information.
[posted 08/28/26]
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for August will be available Sept. 9 on DAFR8190 and DAFR8200.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 08/28/26]
The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks.
CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems.
See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.
[posted 08/28/26]
State agencies must conduct an annual physical inventory of property by Aug. 31.
Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.
See Certification of Physical Inventory in the SPA Process User’s Guide for details.
[posted 08/28/26]
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.
See Transferring Property in the SPA Process User’s Guide for complete instructions.
[posted 08/28/26]
State agencies must reconcile SPA ending balances with their annual financial reports (AFRs) each year. The deadlines for submitting fiscal balances in SPA and certifying Note 2 in the Capital Asset Note Submission System (CANSS) are:
SPA Balances Entry (via the SPA system):
CANSS Certification (via the web application):
See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
[posted 08/28/26]
