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Calendar

System Changes

ACR 60279: USAS Change
New Column for DAFR8161 and DAFR8171
ACR 60197: USAS Change
Simplified Process for Batch Headers
ACR 60309: USPS Change
New HM9CM Screen

What’s New on FMX?

Effective Immediately: New Fraud Detection Process for Direct Deposit Payments

The Comptroller’s office contracts with an Originating Depository Financial Institution (ODFI) to process the state’s direct deposit payments via the automated clearing house (ACH). The Comptroller’s ODFI has implemented an automated fraud detection process using a proprietary algorithm that may flag and hold payments suspected of fraud.

ACH payments transmitted by the Comptroller’s office on behalf of state agencies may trigger a warning message by the ODFI’s fraud detection algorithm. Flagged payments will be held pending confirmation up to 24 hours after the settlement date.

When a payment is flagged by the ODFI, Comptroller’s Fiscal Management Division will contact the appropriate direct deposit coordinator at the state agency that issued the payment. It is critical that agencies respond promptly to Fiscal Management’s request for payment and direct deposit confirmation to ensure your payees’ ACH payments post timely to their accounts. Any delays in responding to the ODFIs request for confirmation may result in the return of the ACH payment by the ODFI, which would require the agency to reissue the payment.

See Fraud Detection Process for Direct Deposit Payments for the complete process. Ensure your agency contacts are up to date by submitting the online Contact List Update Form. Contact Payment Services with any questions.

Fiscal 2019 First Quarter Desk and Post-Payment Audit Reports Are Available

The fiscal 2019 first quarter post-payment audit and desk audit reports are now available. See the Audit topic page for forms, fiscal policies and procedures and audit contact information.

Subscribe via GovDelivery to receive quarterly email notifications on posted audit reports.

Statewide Cost Allocation Worksheet Forms Due

The Fiscal 2018 Statewide Cost Allocation Plan, Summary of Fixed Costs PDF provided by the Governor’s Office is now available.

Report schedule and deadlines for agencies listed on the Fiscal 2018 Statewide Cost Allocation Summary of Fixed Costs by Agency:

For instructions, contacts and forms, see General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022).

Reminder – Warrant Pickup Available from 8 – 10 a.m. on Dec. 31

Warrant pickup on Monday, Dec. 31 is only available from 8 – 10 a.m. See Payment Distribution for more information.

Reminder – USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

Reminder – Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31

Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31.

Reminder – Check Direct Deposit Settlement Dates

State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Direct Deposit Reversal Request Deadline Changed to 10 a.m. on Dec. 31

Due to the New Year’s holiday, the deadline for submission of the Direct Deposit Reversal Request form (74-191) has been changed to 10 a.m. on Dec. 31.

Check Direct Deposit Settlement Dates

State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Warrant Pickup Available from 8 – 10 a.m. on Dec. 31

Warrant pickup on Monday, Dec. 31 is only available from 8 – 10 a.m. See Payment Distribution for more information.

USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

Reminder – Deadline Approaching for First Quarter Veteran Workforce Summary Reports

The online quarterly Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Dec. 31.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Update Contact Information for ACA 1094-C and 1095-C by Dec. 31

The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties.

The Comptroller’s office has updated ACA 1094C and 1095C Reporting Requirements (FPP F.039) for calendar year 2018. It is important to note that your agency is responsible for 1094-C and 1095-C reporting. Agencies should review this guidance for how it affects your agency.

USPS and CAPPS Central agencies are required to update 1094-C and 1095-C contact information by Dec. 31.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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