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What’s New on FMX?

“What’s New” Archive

SPA/AFR Reconciliation Deadlines

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

  • Oct. 20 — Full reporting agencies
  • Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

Outstanding Warrants Void Aug. 31

The Outstanding Warrants Control Report (DAFR8171) is generated on the first Friday of each month. Agencies should monitor their report before warrants become void on Aug. 31.

See USAS Annual Close Process (FPP Q.004) for more information, including details on generating reports via the Report Request Profile, USAS 91 screen.

Contact your appropriation control officer with questions.

Certification of Physical Inventory Form Due

Each year, state agency property managers must conduct a physical inventory of the trust, capitalized and controlled personal property in the agency’s possession by Aug. 31. (Libraries, historical arts and treasures are excluded from this requirement.)

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2020 with the signature of the agency head or designee.

Late Payment Interest Rate Changes for Fiscal 2021

The interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 4.25 percent for fiscal 2021. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July.

See Interest Rate on eXpendit (FPP I.005) for more information.

Report on Certain Salary Supplements Due

State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15.

See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.

Annual Certification of Estimated ORP State Contributions Due

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.

USPS Fiscal Year-End Close Process

USPS agencies must use the fiscal 2020 USPS Fiscal Year-End Close Manual and USPS Year-End Close Schedule to prepare files correctly for the 2020 fiscal year-end close.

See USPS Fiscal Year-End Close Process (FPP R.016) for complete information including the training calendar and links to the manual and schedule.

TINS System Changes

TINS implemented two application change requests (ACRs) effective July 17:

  • ACR 60105 – TINS creates a daily comma separated values (CSV) file of processed, non-processed and dropped transactions due to invalid file layout or other invalid data submissions.
  • ACR 60294 – TINS automatically drops transactions submitted via batch due to an invalid file layout, invalid data field values or other reasons that prevent the processing of TINS transactions.

Contact Payment Services with questions.

Accounting Policy Webinar

An accounting policy webinar will be held July 31, 10 a.m.-noon. See the Accounting Policy Meetings page for the agenda and webinar registration.

Also, the June 30 meeting page now includes questions and answers from that webinar.

CAPPS User Group Webinars

A CAPPS HR/Payroll user group webinar will be held July 28, 9-11 a.m.

A CAPPS Financials user group webinar will be held July 30, 9-11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for agendas and webinar information.

Hotel Occupancy Tax Refund Reports

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for June and July will be available on DAFR reports 8190 and 8200 on Aug. 9.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.