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“What’s New” Archive

USAS and CAPPS Financials Year-End FPPs Updated

The fiscal 2020 USAS annual cash-basis close occurs on Aug. 31. The instructions, including deadlines for submitting documents, are available in USAS Annual Close Process (FPP Q.004).

See Scheduling Critical Payments at Year-End for more information by appropriation year, including deadlines.

Agencies using CAPPS Financials need to also follow CAPPS Financials Year-End Processing Instructions (FPP T.001).

Master Schedule of Year-End Close Events

See the 2020 Master Schedule of Year-End Close Events, which includes:

  • Processing deadlines
  • System maintenance dates and times
  • Support contacts

SPRS Fiscal Year-End Processing Instructions

SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2021. See SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2021 (FPP O.002) for details.

AY 2020 Earned Federal Funds Collections Reminder

Earned federal funds that agencies deposit into Appropriation 70000 in amounts above the level identified in the General Appropriations Act are appropriated, subject to certain conditions and deadlines.

See the Appropriation Authority for Earned Federal Fund Collections Above the Annual Level section of Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) (FPP A.017) for conditions and deadlines.

Contact your agency’s appropriation control officer with any questions.

Warrant Distribution on July 3

Although the Comptroller’s office will be closed for business on July 3, Payment Services will distribute warrants from 8-10 a.m.

See Payment Distribution for warrant pickup requirements.

Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the state’s treasury are subject to this requirement.

The certification is due July 10. All corrections must be entered in USAS by July 24.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information including how to request access to the Petty Cash Certification web application and complete the forms.

Fiscal 2021 USAS Budget Entries Due

Enter fiscal 2021 appropriation budgets into USAS and submit all required documentation by July 31. Entry into USAS and CAPPS can begin July 1.

Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup. State agencies and institutions of higher education are encouraged to use the provided Excel spreadsheets for completing the required schedules.

See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for schedule spreadsheets, instructions, definitions, examples and the special requirements for unobligated balances.

Accounting Policy Webinar

An accounting policy webinar will be held June 30, 1-3 p.m.

See Accounting Policy Meetings for the agenda and webinar registration.