Skip to content

What’s New on FMX?

“What’s New” Archive

Final Fiscal 2020 Annual Report (Statewide Hiring Practices)

Each state agency and institution of higher education will receive a final copy of the fiscal 2020 Annual Report (Statewide Hiring Practices) via electronic file transfer on Oct. 1.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.

Preliminary EEO Report

Preliminary copies of the 2020 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 15 with each agency’s regular daily downloads.

Deadlines:

  • Oct. 22 – Preliminary Equal Employment Opportunity Report Acknowledgement Form due
  • Oct. 26 – Data corrections due

Data corrections entered or submitted after Oct. 26 will not be reflected in the final report issued on Oct. 28.

Annual Encumbrance Reporting Due

State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.

All agencies must submit the online Annual Certification form by Oct. 30. (The recommended due date for GR consolidated agencies is Sept. 30.)

Automated Lapse of Unencumbered Balances

By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy any outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)

The Comptroller’s office is statutorily required to lapse all unencumbered nonconstruction appropriation balances for all prior appropriation years on Nov. 1 of each fiscal year. To do this, an automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for full details.

Fourth Quarter Audit Reports

Fiscal 2020 fourth quarter expenditure audit reports are available for view, print and download. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information.

Subscribe via govDelivery for quarterly email notifications of audit reports posted.

Reminder — Take the Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Reminder — Emergency Leave Reporting Due

Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.

See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.

Deferral of Payroll Tax Obligations

On Aug. 8, 2020, a presidential memorandum was issued regarding the deferral of payroll tax obligations in light of the ongoing COVID-19 disaster.

The Internal Revenue Service published Notice 2020-65 on Aug. 28, 2020, with guidance for implementing the deferral of the employee share of the Old-Age, Survivors and Disability Insurance tax, commonly referred to as Social Security tax, imposed on wages from Sept. 1, 2020, through Dec. 31, 2020.

More about Deferral of Payroll Tax Obligations

Preliminary Fiscal 2020 Annual Report (Statewide Hiring Practices)

Preliminary copies of the fiscal 2020 Annual Report (Statewide Hiring Practices) will arrive at each state agency and institution of higher education via electronic file transfer on Sept. 17. Agencies and institutions must submit electronic report acknowledgement forms by Sept. 24, and will have until Sept. 29 to review the preliminary report and enter or submit changes.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.

Take the 2020 Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Grant ID Requests

State agencies must submit new Grant ID requests for the fiscal 2020 State Pass-Through Reporting (SPTR) web application by email to frs@cpa.texas.gov by close of business on Sept. 25, and attach documentation confirming the grant relationship between the grantor and grantee with the official grant name.

Final certification for the SPTR web application is due Sept. 28. See State Grant Pass-Through Reconciliation for more information.

USAS Comptroller Object Information Updated

USAS comptroller object documentation is updated on FMX. See USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents (FPP I.008) for details.

CAPPS User Group Webinars

A CAPPS HR/Payrolluser group webinar will be held Sept. 22, 9-11 a.m. 

A CAPPS Financials user group webinar will be held Sept. 24, 9-11 a.m. 

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for webinar information. The agenda and meeting materials will be posted one day before the meeting.