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System Changes

ACR 60098: TINS Change
Inquiry Screen Updates

What’s New on FMX?

CAPPS Financials: Production Maintenance – 7/23/16

The CAPPS Financials Production environments will undergo extended maintenance to conduct Windows/RDS patching on Saturday, July 23, from 12:00 a.m. (midnight) to 3:00 a.m. During this window, the Production environments will remain available; however, the Search feature in Production will not be available.

CAPPS Production Maintenance – 7/24

The CAPPS Production environments will undergo scheduled maintenance on Sunday, July 24 from 5:00 a.m. until 11:00 a.m. in order to service passwords for administrative accounts.

The following environments will be unavailable during this time:

  • HCMPRD1 – CAPPS HR/Payroll Production
  • FINPRD1 – CAPPS Financials Production
  • HCMRPT1 – CAPPS HR/Payroll Reporting
  • FINRPT1 – CAPPS Financials Reporting
  • PIHPRD1 – CAPPS Portal Production

Follow USPS Fiscal Year-End Close Process to Prepare for Fiscal 2017

USPS agencies must use the fiscal 2016 USPS Fiscal Year-End Close Manual and USPS Year-End Close Schedule to correctly prepare files for the 2016 fiscal year-end close.

For complete information, including the training calendar and links to the manual/schedule, see USPS Fiscal Year-End Close Process (FPP R.016).

Hotel Occupancy Tax Refund Reports Available Aug. 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for June through July will be available on the DAFR8190 and DAFR8200 reports on Aug. 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

CAPPS HR/Payroll Year-End Processing Instructions Available Now

Central agencies must follow the CAPPS HR/Payroll Year-End Processing Instructions (FPP T.003) to properly prepare for the fiscal year-end process.

The system will be unavailable beginning at 5 p.m. on Aug. 31 through close of business on Sept. 5. Normal activities will resume at 7 a.m. on Sept. 6.

Note: Designated agency employees must be available during the blackout window to validate data after the CAPPS team has completed the rollover.

HRIS Higher Education Reappointment Reporting Begins Soon

Institutions of higher education must report certain information about jobs and reappointments to HRIS at the beginning of each fiscal year. Due dates for when institutions must submit reappointment information via electronic file transfer (EFT) are:

  • Sept. 7: EFT #1 — Classifications and Carriers
  • Sept. 9: EFT #2 — Reappointments for Fiscal 2016
  • Sept. 15: EFT #3 — Terminations for Fiscal 2016

The deadline to submit HRIS September maintenance is Oct. 7.

See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for details, including instructions for reporting reappointment information.

Complete the GASB 77 Tax Abatement Questionnaire by Sept. 1

All agencies are required to complete the online GASB 77 Tax Abatement questionnaire by Sept. 1, 2016.

GASB Statement No. 77, Tax Abatement Disclosures, is effective for the state of Texas in Fiscal 2017. GASB 77 establishes disclosure requirements for tax abatement agreements entered into by:

  • Agencies
  • Component Units
  • Universities
  • Other Governments

Prior to completing the questionnaire, be prepared with the following information:

  • List of tax abatement programs under GASB 77 (including the agency’s discrete or blended component units)
  • Individuals or entities receiving the tax abatements
  • Period(s) of all tax abatement agreement(s)

For more information, see the full text version of the GASB Statement No. 77, Tax Abatement pronouncement on GASB’s website. If you have questions on GASB 77 or the questionnaire, please contact your financial reporting analyst.

Complete the GASB 49 Pollution Remediation Obligations Questionnaire by Sept. 1

GASB Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations, established accounting and financial reporting standards for pollution remediation obligations. All agencies are required to complete the online 2016 Pollution Remediation Obligations Questionnaire by Sept. 1.

For more information, see Pollution Remediation Obligations on the Reporting Requirements website. If you have questions, please contact your financial reporting analyst.

GASB 14/39 Component Unit Questionnaire Due Sept. 16

All agencies must complete and submit the online 2016 Component Unit Questionnaire. The questionnaire must be completed by Sept. 16.

If you have questions, please contact your financial reporting analyst.

AFR Work Sessions Scheduled

Financial reporting analysts can help agencies reconcile the 2016 annual financial report (AFR) to the Uniform Statewide Accounting System (USAS) either over the phone or during scheduled work sessions. Prior to scheduling a work session or making travel arrangements for a work session, agencies must attempt to complete the fiscal year-end USAS entries.

If you encounter problems with USAS entries you are attempting to enter, contact your agency’s financial reporting analyst, who may request copies of the USAS entries. If the issue cannot be resolved by phone or email, you may then schedule a work session with your agency’s financial reporting analyst.

Reminder — July 29 Deadline Set for Fiscal 2017 USAS Budget Entries

Fiscal 2017 appropriation budgets must be entered into USAS and all required documentation submitted by the July 29 deadline.

Budget entry and documentation submission must be completed before appropriation control officers can approve a budget setup.

For more information including schedule spreadsheets (Excel), instructions, definitions and samples, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).

Annual Certification of Estimated ORP State Contributions Due Aug. 15

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

For complete information including instructions and forms, see Annual Certification of Estimated ORP State Contributions (FPP A.003).

Handout Available for July 13 USPS User Group Meeting

The next USPS User Group meeting will be held on July 13 at the Travis Building in Room 1-100 from 2 to 4 p.m. The handout is now available on the meeting page on FMX.

Register to attend in person or via teleconference in Training Center (login required).

Note: Continuing Professional Education (CPE) credit will be awarded for in-person attendance, so registration is encouraged. Teleconference attendees cannot receive CPE credit.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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