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What’s New on FMX?

“What’s New” Archive

USAS Profile Rollover to FY/AY21 Set for June 20

The annual USAS profile rollover occurs on June 20. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2021, based on existing FY20 and AY20 profiles.

See USAS Profile Rollover (FPP Q.007) for more information.

USAS Profile Review and Cleanup Reports Available Early June

To prepare for the June 20 rollover to fiscal 2021, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies on June 3 through June 10.

The reports:

  • Help agencies review certain USAS profiles so necessary changes are made before the June 20 rollover.
  • Allow review of transaction entries, appropriation and USAS balances to prepare for fiscal year-end.
  • Include USAS data through the previous business day.

Contact your financial reporting analyst for report questions. Contact the Comptroller’s help desk at (512) 463-HELP (4357) if you need retransmission of the reports.

See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.

Hotel Occupancy Tax Refund Reports Available June 9

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for March through May will be available on DAFR reports 8190 and 8200 on June 9.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

Ensure Your Agency Complies With the Direct Deposit Checklist

State agencies and institutions of higher education should follow the Direct Deposit Checklist before setting up, changing or cancelling direct deposit instructions.

If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve your agency’s form before it is implemented. See Approval Required for Alternative Methods.

Third Quarter Veteran Workforce Summary Reports Due

June 15 is the maintenance and corrections deadline for the fiscal 2020 third quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23.

See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.

CAPPS User Group Webinar on May 28

A CAPPS HR/Payroll and Financials user group webinar will be held May 28, 9–11 a.m.

See the CAPPS Financials User Group Meetings or the CAPPS HR/Payroll User Group Meetings pages for the agenda and webinar information.