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What’s New on FMX?

Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted

For state agencies and institutions of higher education, the payroll due date for monthly and twice-monthly payrolls is no later than the seventh workday before payday.

Submitting your payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution.

Refer to Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2020 payroll due dates and direct deposit schedule.

Deadlines Approaching for Third Quarter Veteran Workforce Summary Reports

June 14 is the maintenance and corrections deadline for the fiscal 2019 third quarter Veteran Workforce Summary Reports (March 1 – May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25.

See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.

Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems

Letter of Authorization (LOA) Signature Lists currently on file for HRIS, SPRS, USPS and CAPPS will expire on May 31.

By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA Signature List form. Beginning June 1, only newly authorized state employees may request data changes.

See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for instructions.

Agencies Must Request Unclaimed Funds by May 31

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated General Revenue.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Fiscal 2018 SEFA and Single Audit Report Package Now Available

The following FMX Financial Reporting Reference topics have been updated with fiscal 2018 information:

Contact your financial reporting analyst with any questions.

Ensure Your Agency Complies with the Direct Deposit Checklist

State agencies and institutions of higher education should follow the Direct Deposit Checklist before setting up, changing or cancelling direct deposit instructions.

If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve the alternative method before it is implemented.

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