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System Changes

ACR 60172: HRIS Change
New Exception Message File

What’s New on FMX?

Publish the Purpose of Certain Grants on Agency Website

State agencies and institutions of higher education that award a state grant in an amount greater than $25,000 from funds appropriated through the General Appropriations Act are required to publish the purpose of the grant on the agency’s public website.

  • Unless your agency is already reporting, email the link to state.grants@cpa.texas.gov to be published on the State Grant Listing on TexasTransparency.org.
  • Notify the Comptroller’s office only if the URL of the agency link changes. The Comptroller’s office does not need to be notified of new applicable grants.

Please see Requirement to Publish Purpose of State Grants (FPP S.010) for more information.

Deadlines Approaching for Fourth Quarter Veteran Workforce Summary Reports

Sept. 15 is the maintenance/corrections deadline for the fiscal 2016 Fourth Quarter Veteran Workforce Summary Reports (June 1 – Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Do Not Set Effective End Date on Certain RTIs

This is an important reminder about coding on the Recurring Transaction Profile (55) in USAS. Do not set an effective end date on certain Recurring Transaction Indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR) until after Sept. 26.

Interagency Transaction Voucher (ITV) transactions must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITV transactions past that effective end date.



More about Do Not Set Effective End Date on Certain RTIs

Reminder – Systems Will Be Unavailable During Year-End Close

The USAS annual cash-basis close for fiscal 2016 will occur on Wednesday, Aug. 31.

The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:

  • The dates and times the online systems will be unavailable
  • Contacts for any issues

Substantive Changes Made to Comptroller Manual of Accounts

Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The list of changes includes entries that have been added, deleted or significantly modified.

The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions.

Reminder — GASB Questionnaires Due Sept. 1

The following GASB questionnaires are due Sept. 1:

See Financial Reporting for more information, including questionnaire previews.

ReminderHRIS Reappointments Due Soon

Institutions of higher education must report certain information about jobs and reappointments to HRIS at the beginning of each fiscal year. Due dates for when institutions must submit reappointment information via electronic file transfer (EFT) are:

  • Sept. 7: EFT #1 — Classifications and Carriers
  • Sept. 9: EFT #2 — Reappointments for Fiscal 2016
  • Sept. 15: EFT #3 — Terminations for Fiscal 2016

The deadline to submit HRIS September maintenance is Oct. 7.

See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for details, including instructions for reporting reappointment information.

Note: During the fiscal year reappointment process, Fiscal Management still requires an HRIS EFT Specifications form (73-162) for EFT #1, #2 and #3.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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