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What’s New on FMX?

“What’s New” Archive

Change to USAS DAFR2161

The Payroll Deduction Cancellation Request Daily Activity report (DAFR2161) has a new name: Cancellations Processed by Fiscal Management — Daily Report.

See ACR 60398 – USAS System Change for more information.

Fiscal 2020 First Quarter Post-Payment Audit Reports Available

Fiscal 2020 first quarter post-payment audit reports are available for view, print and download. See the Audit page for forms, fiscal policies and procedures, and audit contact information.

Subscribe via govDelivery for quarterly email notifications of audit reports posted.

Vendor Number Changes in USAS

Effective March 31, the vendor numbers used for processing two types of USAS transactions will change. Agencies must update their internal systems to prepare for these vendor number changes. Agencies have the option to start using the new numbers immediately. However, after March 31, the previous numbers and all their mail codes will no longer be active and cannot be used to process payments or accounting transactions.

  • The vendor number for Replenishing Petty Cash will be 31001035687.000, replacing 38880026539.000.
  • The vendor number for Summary Cost Allocation Transfers will be 31001035695.000, replacing 38880025705.000.

Contact Payment Services with questions.

Order Copies of the GAA Now

Agencies can purchase bound copies of the 2020-21 General Appropriations Act (GAA) for $15 per book, including postage.

All orders must be prepaid and made online with an interagency transaction voucher (ITV) or by check.

Printed copies will be mailed in early March 2020.

Agencies Must Request Unclaimed Funds by May 31

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Current Forms Always Available on FMX

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated.

You’ll find a link to the Forms page at the top of any FMX page. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

Mileage Reimbursement Rate Decreases to 57.5 Cents on Jan. 1

Effective Jan. 1 to Dec. 31, 2020, the maximum mileage reimbursement rate for state employee travel in a personal vehicle will decrease to 57.5 cents per mile (down from 58 cents in 2019). This rate is consistent with the Internal Revenue Service’s standard mileage rate.

See Current Rates or Transportation: Mileage in Personal Vehicle in Textravel for more information.

Note: State agencies may adopt an internal policy with a rate that is lower than the maximum; however, the agency must distribute the policy before its employees begin any travel under the lower rate.

Calendar

Sunday, Jan. 19

Monday, Jan. 20

Tuesday, Jan. 21

Wednesday, Jan. 22

Thursday, Jan. 23

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