What’s New on FMX?

State agencies and institutions of higher education should follow the Direct Deposit Checklist when setting up, changing or cancelling direct deposit instructions.

If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve your agency’s form before it is implemented. See Approval Required for Alternative Methods.

June 14 is the maintenance and corrections deadline for the fiscal 2024 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

The fiscal 2023 Statewide Cost Allocation Plan (SWCAP) provided by the governor’s office is now available.

Deadlines for agencies listed in Fiscal 2023 Statewide Cost Allocation Summary of Fixed Costs by Agency are:

• June 3 – Statewide Cost Allocation Worksheet due.
• June 14 – Fiscal 2023 Agency Statewide Cost Allocation Plan by Method of Finance data available.
• June 28 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
• July 26 – First- and second-quarter payments due.
• Aug. 30 – Third- and fourth-quarter payments due.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

Four reports have been added to the Appropriation Information Management (AIM) (login required) and minor changes have been made to existing reports.

The new reports are listed below:

• Report 5016 – 3968/7968 and 3986/7986 Analysis.
• Report 5017 – Supplemental Appropriation Analysis.
• Report 5018 – Administering Agency Prior Year Appropriation Available Cash Balances.
• Report 5018A – Expired Year Agency Appropriation Cash Available.

See About AIM Reports (login required) for more information.

Contact your agency’s appropriation control officer with any questions.

FMQuery BusinessObjects will be upgraded to version 4.3 on June 24. Payroll reports and SIRS reports will be upgraded and will replace the 4.2 versions, which will be decommissioned and no longer accessible on that date.

The results from any report run in the 4.3 environment will be identical to the results from the same report run in the 4.2 environment, and current users will use their same login credentials.

See SAP BusinessObjects 4.3 Training for training videos.

For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday.

Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution.

See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2025 payroll due dates and direct deposit schedule.