What’s New on FMX?

State agencies and institutions of higher education may enter payment information in the invoice number and description fields on USAS and CAPPS transaction entry screens.

Never enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the protected health information prohibition.

See USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023) for more information and to review your agency’s procedures for compliance with field requirements.

A combined CAPPS HR/Payroll and Financials user group meeting will be held Nov. 20, 9–11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

The Comptroller's office will be closed for business on Wednesday, Nov. 26; however, Payment Services will distribute warrants from 9–11 a.m. from the Nov. 25 processing cycle.

There will be no warrant distribution on Nov. 27 or 28. Warrants from the Nov. 26 and Nov. 28 processing cycles will be available for distribution on Monday, Dec. 1.

See Payment Distribution for warrant pickup requirements.

When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2026.

See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.

Per Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019), state agencies and institutions of higher education must submit the Annual Certification online form by Oct. 30. (The recommended due date for GR consolidated agencies was Sept. 30.)

An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

The deadlines for the fiscal 2025 annual financial report (AFR) are:

• Nov. 1 – for full reporting agencies submitting their unaudited AFR.
• Nov. 20 – for institutions of higher education submitting their unaudited AFR.
• Dec. 15 – for full reporting agencies including institutions of higher education publishing their audited AFR.

USAS closed Oct. 1 for GR consolidated agencies. USAS will be closed to these agencies the evening of the following dates:

• Nov. 1 – for unaudited full reporting agencies.
• Nov. 20 – for unaudited institutions of higher education.
• Dec. 1 – for audited full reporting agencies (including institutions of higher education).

The Financial Reporting section strongly recommends that agencies make and release all USAS entries related to the AFR by 7 p.m. the day before USAS closes.

Agencies must use USAS Batch Edit Mode 2 for entries made on the day USAS closes. Any later USAS entries must be made by your financial reporting analyst.

All entries for the fiscal 2025 AFR must be backdated using an effective date of 08/32/2025.

Contact your financial reporting analyst with questions about AFR submission requirements and deadlines.

Security coordinators are required to certify that their records are up to date through a semiannual security verification process that is concurrent for all Fiscal Management applications.

• Review the instructions for the Semiannual Verification of Users’ Security Access Levels (FPP K.009) (login required).
• Download and review the Agency Security Coordinator Reports (login required).
• Complete and return the Attestation form (73-326) to the Comptroller’s office by Nov. 3.

Email ssa.security@cpa.texas.gov with any questions.

On Oct. 30, final copies of the 2025 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer.

Oct. 28 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 30.

State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2026.

See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.

The latest top 10 findings in post-payment audits are now available. Findings include a description of the audit issue, proper procedure, and links to more information.

See the Audit topic page for purchase policies and procedures, post-payment audit reports and more.

Nov. 10 is the deadline to nominate candidates for the 2026 Texas Fiscal Officers Academy (TFOA), a professional development program for state agency fiscal officers. Candidates must be nominated by their executive directors or chief fiscal officers.

The 2026 TFOA curriculum has three week-long sessions:

• The Art of the Budget Process.
• Fiscal Management.
• Accountability and Transparency.

See the TFOA website for the nomination form and schedule details.

On Nov. 3, at 7 a.m., the effective start date for USAS budget T-codes 001, 003, 006, 009, 012, 015, 018, 021, 036, 039, 040, 041, 042 and 043 will change to 09/01/2025.

Fiscal Management’s Financial Reporting section verifies general revenue (GR) information submitted by state agencies and must ensure agencies cannot backdate entries, which would change the agency’s GR amount.

Contact your financial reporting analyst or appropriation control officer with questions.