All Annual Financial Report (AFR) web applications will open for data entry on July 1. This includes Schedule of Expenditures of Federal Awards (SEFA) and State Pass-Through Reporting (SPTR) for federal expenditure activity and state pass-through funds. Ensure proper security access exists as early in the process as possible.
Contact your agency’s security coordinator to request access for each agency number you are reporting for. All agencies are required to submit a certification within each web application by the applicable due date, even if there is no activity. SEFA is the only exception. Contact your financial reporting analyst or email sefa.texas@cpa.texas.gov with questions.
On July 1, agencies can begin entering fiscal 2026 appropriation budgets in USAS and CAPPS. Submit all required documentation by July 31.
Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup. State agencies and institutions of higher education should use the Excel spreadsheets provided to complete the required schedules.
See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for schedule spreadsheets, instructions, definitions, examples and the special requirements for unobligated balances.
Employees may request an exception to open records requirements if making information (such as work location) public would result in a substantial threat of personal harm.
See Confidential Employee Information for Open Records Requests (FPP L.004) if your agency has employees who might qualify for the exception.
To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with funds from the state treasury are subject to this requirement.
Certification is due July 7. All corrections must be entered in USAS by July 18.
See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including the updated Petty Cash Certification web application.
A CAPPS HR/Payroll user group meeting will be held June 24, 9–10:30 a.m.
A CAPPS Financials user group meeting will be held June 26, 9–10:30 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.
Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource.
Agencies can also:
- Encrypt or password-protect internal and external emails that include account and routing numbers.
- Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
- Use daily direct deposit reports to verify your agency’s direct deposit setups and changes.
Contact Payment Services with questions about direct deposits.
June 13 is the maintenance and corrections deadline for the fiscal 2025 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 17 and must be submitted by June 26.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
