What’s New on FMX?

The deadlines for the fiscal 2025 annual financial report (AFR) are:

• Oct. 1 – for GR consolidated agencies.
• Nov. 1 – for full reporting agencies submitting their unaudited AFR.
• Nov. 20 – for institutions of higher education submitting their unaudited AFR.
• Dec. 15 – for full reporting agencies including institutions of higher education publishing their audited AFR.

USAS will be closed to these agencies the evening of the following dates:

• Oct. 1 – for GR consolidated agencies.
• Nov. 1 – for unaudited full reporting agencies.
• Nov. 20 – for unaudited institutions of higher education.
• Dec. 1 – for audited full reporting agencies (including institutions of higher education).

The Financial Reporting section strongly recommends that agencies make and release all USAS entries related to the AFR by 7 p.m. the day before USAS closes.

Agencies must use USAS Batch Edit Mode 2 for entries made on the day USAS closes. Any later USAS entries must be made by your financial reporting analyst.

All entries for the fiscal 2025 AFR must be backdated using an effective date of 08/32/2025.

Contact your financial reporting analyst with questions about AFR submission requirements and deadlines.

Each state agency and institution of higher education will receive a final copy of the fiscal 2025 Annual Report (Statewide Hiring Practices) via electronic file transfer on Oct. 6.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.

On Oct. 16, preliminary copies of the 2025 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads.

Deadlines:

• Oct. 23 – Preliminary Equal Employment Opportunity Report Acknowledgment form due.
• Oct. 28 – Data corrections due.

Data corrections entered or submitted after Oct. 28 will not be reflected in the final report issued Oct. 30.

On Nov. 3, at 7 a.m., the effective start date for USAS budget T-codes 001, 003, 006, 009, 012, 015, 018, 021, 036, 039, 040, 041, 042 and 043 will change to 09/01/2025.

Fiscal Management’s Financial Reporting section verifies general revenue (GR) information submitted by state agencies and must ensure agencies cannot backdate entries, which would change the agency’s GR amount.

Contact your financial reporting analyst or appropriation control officer with questions.

We care about what you think! Please take a moment to fill out Fiscal Management’s online customer service survey. We depend on your feedback to improve our operations and better meet your needs.

The survey has three main questions that should take less than a minute to answer, plus opportunities to provide additional feedback. You can access the survey until Friday, Oct. 3.

Please share this email and survey link with any staff that may interact with Fiscal Management and our statewide systems.

Thank you in advance for your time and thoughts.

Email us at fiscal.documentation@cpa.texas.gov.

State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.

All agencies must submit the Annual Certification online form by Oct. 30. (The recommended due date for GR consolidated agencies is Sept. 30.)

By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy any outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)

The Comptroller’s office must lapse all unencumbered nonconstruction appropriation balances for past appropriation years each Nov. 1. An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for details.

Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.

See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.

Preliminary copies of the fiscal 2025 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer Sept. 18. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 25, and will have until Oct. 3 to review the preliminary report and submit changes.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.

Senate Bill 370, 89th Legislature, Regular Session, required SPRS system change CHG0116553 (migrated Sept. 1).

All employees (current and former) of the office of the Attorney General are now individuals whose information cannot be released to the public. SPRS was modified to protect the address, phone, Social Security number, family and emergency contact information for these employees.

Similar updates will also be made in all systems, active and decommissioned, that include personnel information.

Contact SPRS or CAPPS agency support with questions.

The 2026 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2026 travel reimbursement rates are available for:

• In-state and out-of-state meals and lodging.
• In-state and out-of-state non-overnight meals.
• Automobile mileage.
• Aircraft mileage.

Standard lodging and meal reimbursement rates are unchanged for fiscal 2026. The standard lodging rate for all locations not listed by the GSA remains at $110. The meal reimbursement rate for locations not listed by the GSA remains at $68.

For more information, see Textravel, email expenditure.assistance@cpa.texas.gov or call (512) 475-0966.

The new CAPPS STARR page on FMX has frequently asked questions (FAQs), project leadership information and important project dates. This page will be the primary source of information for CAPPS users during the implementation process and will be updated regularly throughout the project.

Email capps.starr@cpa.texas.gov with questions.