“What’s New” for SPA

Weather permitting, warrant pickup will be available on Friday, Feb. 19 from noon – 4 p.m. Agencies may call (512) 475-5329 beginning at 9 a.m. on Friday to confirm that warrants will be available for distribution.

On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call
(512) 475-5329 upon arrival at the LBJ building if no guard is present.

Due to inclement weather, the Comptroller’s office will be closed on Thursday, Feb. 18. Warrants will not be distributed on this day.

Additional Comptroller office closures or delayed openings will be announced here on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Wednesday, Feb. 17. Warrants will not be distributed on this day.

Additional Comptroller office closures or delayed openings will be announced here on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Tuesday, Feb. 16. Warrants will not be distributed on this day.

Additional Comptroller office closures or delayed openings will be announced here on FMX.

Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Check the Forms page or appropriate topic page before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated.

You’ll find a link to the Forms page at the top of any page. Also, topic pages such as Appropriations or Payment Services feature links to related forms.

All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time.

All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time.

Mainframe data extracts and reports that are scheduled to run during this outage will need to be processed after maintenance is completed. CAPPS batch jobs that interface with mainframe systems will be placed on hold and run after 7 p.m. on Saturday.

Note: CAPPS agencies should not process any new hires while the web service is down, as the interface will not occur.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Oct. 20 — Full reporting agencies
• Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Each year, state agency property managers must conduct a physical inventory of the trust, capitalized and controlled personal property in the agency’s possession by Aug. 31. (Libraries, historical arts and treasures are excluded from this requirement.)

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2020 with the signature of the agency head or designee.

See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details.

Sept. 20 is the deadline to enter property transfers in SPA so GR consolidated agencies can complete their fiscal year-end reconciliations.

See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

The USAS annual cash-basis close for fiscal 2020 occurs Aug. 31.

The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:

• Processing deadlines
• System maintenance dates and times
• Support contacts

Sept. 20 is the deadline to enter property transfers in SPA so GR consolidated agencies can complete their fiscal year-end reconciliations.

Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers.

Note: Transfers between two external agencies cannot be entered into SPA.

See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Oct. 20 — Full reporting agencies
• Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

Each year, state agency property managers must conduct a physical inventory of the trust, capitalized and controlled personal property in the agency’s possession by Aug. 31. (Libraries, historical arts and treasures are excluded from this requirement.)

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2020 with the signature of the agency head or designee.

See the 2020 Master Schedule of Year-End Close Events, which includes:

• Processing deadlines
• System maintenance dates and times
• Support contacts

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller's office deposits the money into unappropriated general revenue. 

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

The secure sockets layer (SSL) certificate chain for the Comptroller’s production mainframe is changing Sunday, April 5, because the previous Comodo CA certificates are expiring. Agencies must add the new certificate before April 5. Do not delete the current certificate.

This impacts anyone going to mvs1.cpa.state.tx.us using SSL, notably (but not exclusively) file transfer protocol secure (FTPS) transfers.

The certificate is currently available for download. See Comptroller’s Mainframe Certificate Changing for more information.

Contact your agency security coordinator (ASC) and technical team with questions about certificate/key installation and configuration. For additional help, contact the Comptroller’s office help desk at help.desk@cpa.texas.gov or (512) 463-HELP.

State agencies and institutions of higher education might need to send documents with confidential information to Fiscal Management.

Email is not a secured transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy.

See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.

A new comma-separated value (CSV) report that lists properties in surplus disposal methods is now available to all agencies. This report generates nightly and is available for daily download.

See ACR 60270 for more information.

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller's office deposits the money into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated.

You’ll find a link to the Forms page at the top of any FMX page. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

Fiscal Management’s website will have a new look in 2020. FMX will remain your resource for fiscal policies, procedures and forms, and bookmarks will still navigate to your favorite pages. The rollout is planned for January.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

Sept. 20 is the deadline to enter property transfers in SPA so that simplified reporting agencies can complete their fiscal year-end reconciliations.

See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions.

The property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession, per Texas Government Code, Section 403.273. The inventory must be completed by Aug. 31.

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2019 with the signature of the agency head or designee.

See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for more information.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

The 86th Legislature made many changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of these changes and major bills passed that affect state agencies.

The USAS annual cash-basis close for fiscal 2019 will occur Aug. 30.

The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:

• Processing deadlines
• The dates and times the online systems will be unavailable
• Contacts for any issues

The final SPA processing cycle before the fiscal year-end closeout runs Friday evening, Aug. 30. SPA should be available Sept. 3 to accept both fiscal 2019 and 2020 transactions.

See SPA Fiscal Year-End Close Process (FPP N.008) for more information.

Sept. 20 is the deadline to enter property transfers in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations.

Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers.

Transfers between two external agencies cannot be entered into SPA.

See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions.

Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.

The property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession, per Texas Government Code, Section 403.273. The inventory must be completed by Aug. 31.

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20for fiscal 2019 with the signature of the agency head or designee.

See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for more information.

See the 2019 Master Schedule of Year-End Close Events that includes:

• Processing deadlines
• System maintenance dates and times
• Support contacts

The fiscal 2019 USAS annual cash-basis close occurs on Friday, Aug. 30. The instructions, including important deadlines for submitting documents, are now available in USAS Annual Close Process (FPP Q.004).

See Scheduling Critical Payments at Year-End for detailed information by appropriation year, including deadlines.

Agencies using CAPPS Financials need to also follow CAPPS Financials Year-End Processing Instructions (FPP T.001).

Unclaimed property turned over to the state includes property that might belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated General Revenue.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information.

Email is not a secured transmission. Confidential information must be sent as an encrypted email attachment as prescribed by your agency’s information security policy.

See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.

State Property Accounting (SPA) instructors offer training for new users or those who have limited experience with the SPA system. Topics include SPA policy and procedures, frequently used screens, basic terminology and navigation.

SPA classes provide 6.5 hours of CPE credit and will be held on the following dates: March  28, April 19, May 22, June 26 and July 17.

Check class availability and register on the Fiscal Management Training Center calendar. Early enrollment is recommended as these limited-time classes fill up quickly.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated General Revenue (GR).

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Over the next few years, the Comptroller’s office will be retiring the SPA system and transitioning state agencies to CAPPS. Statewide asset management and required capital asset financial reporting will be accomplished using:

• The CAPPS Asset Management (AM) module for both CAPPS Central and CAPPS Hub agencies
• The Capital Asset Note Submission System (CANSS) and
• A new custom-built Capital Asset Transfer System (CATS)

SPA will remain the state’s capital asset system of record during the transition, and all agencies — including those currently reporting to CAPPS — will be required to interface with SPA.

Read more about the transition from SPA to CAPPS on FMX.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Oct. 12. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA, so simplified reporting agencies can complete their fiscal year-end reconciliations.

See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31.

Agencies must then submit to the Comptroller’s office by Sept. 20 the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2018 with the signature of the agency head or designee.

For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR)by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

The USAS annual cash-basis close for fiscal 2018 will occur on Friday, Aug. 31.

The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events that includes:

• Processing deadlines
• The dates and times the online systems will be unavailable
• Contacts for any issues

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

• Sept. 28 – Simplified reporting agencies
• Oct. 20 – Full reporting agencies
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education choosing to report to SPA)

See Chapter 2  "SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances" in the SPA Process User’s Guide (FPP N.005) for more information.

Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations.

Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, submit the fiscal year-end External Agency Transfers In and Out (Excel) spreadsheet to spa@cpa.texas.gov by:

• Oct. 20 for external institutions of higher education
• Nov. 1 for external consolidated university systems

See Chapter 7 "Transferring Property" in the SPA Process User’s Guide for complete instructions.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31.

Agencies must then submit to the Comptroller’s office by Sept. 20 the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2018 with the signature of the agency head or designee.

For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

Please see the 2018 Master Schedule of Year-End Close Events that includes:

• Processing deadlines
• Dates and times the online systems will be unavailable
• Contacts for any issues

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information.

Email is not a secured transmission. Confidential information must not be sent in the body of an email, but included as an encrypted attachment as prescribed by your agency’s information security policy.

Refer to Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.

State Property Accounting (SPA) instructors offer training for new users or those who have limited experience with the SPA system. Topics include SPA policies and procedures, frequently used screens, basic terminology and navigation.

SPA classes provide 6.5 hours of CPE credit and will be held on the following dates:

• April 19
• May 22
• June 26
• July 17

Refer to the Fiscal Management Training Calendar to check class availability and register. Early enrollment is recommended as these limited-time classes fill up quickly.

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR).

Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Due to inclement weather, the Comptroller’s office will open at 10 a.m. on Jan. 17. Warrant pickup will be available at 10 a.m.

Additional closures or delayed openings will be announced on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Jan. 16. Warrants will not be distributed on this day.

Additional closures or delayed openings will be announced on FMX.

Due to inclement weather, the Comptroller’s office will be closed on Jan. 16, 2018. Agencies can check FMX or call (512) 475-0510 after 12:00 p.m. to confirm if warrants are available for distribution.

On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building if no guard is present.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education.

If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early — Sept. 28
• Simplified reporting agencies not electing to submit early — Oct. 20
• Full reporting agencies — Oct. 20
• Consolidated university systems — Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31.

State agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2017 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early – Sept. 28
• Simplified reporting agencies not electing to submit early – Oct. 20
• Full reporting agencies – Oct. 20
• Consolidated university systems – Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guidefor more information.

The 85th Legislature made numerous changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. A summary of these changes and of major bills passed that affect multiple agencies can be found at Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008).

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early – Sept. 28
• Simplified reporting agencies not electing to submit early – Oct. 20
• Full reporting agencies – Oct. 20
• Consolidated university systems – Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in chapter 2 of the SPA Process User’s Guide for more information.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. Inventory must be completed by Aug. 31.

State agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2017 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

Please see the 2017 Master Schedule of Year-End Close Events that includes:

• Processing deadlines
• Dates and times the online systems will be unavailable
• Contacts for any issues

Agencies reporting to SPA may require internal system changes to prepare for upcoming SPA system changes scheduled to take effect Sept. 1. SPAnbsp;ACRnbsp;60149 updates and enhances the SPA surplus and salvage property process. Changes include:

• Additions of/deletions to the current disposal methods
• SPA screen changes
• SPA report changes
• Updated SPA Process File

Agencies reporting to SPA must take action prior to July 31 and clean up current and pending soft disposal methods. Review ACR 60149 – SPA Surplus Process Change to determine if internal system changes are needed prior to the SPA ACR 60149 migration on Sept. 1.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller's office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division (UP).

The INFOSGA application retires on May 12. INFOSGA is used to access daily reports from the Comptroller mainframe systems (USAS, USPS, SPRS, HRIS and TINS).

Most agencies use an alternative method to access the mainframe reports such as the free version of BlueZone available from the Comptroller’s office (login required) or any preferred secure file transfer protocol (SFTP). Agency technical staff must implement an alternative method by May 12 to access daily reports.

For more information, see Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol (SFTP) (FPP N.007) (login required).

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information such as Social Security numbers, dates of birth, direct deposit instructions, net pay and Texas identification numbers that include Social Security numbers.

Email is not considered a secured transmission, and confidential information should not be sent in the body of an email. Provide an encrypted attachment for any confidential information as prescribed by your agency’s Information Security Office. Passwords should be provided in a separate email or over the phone. Fax transmission is also acceptable.

For more information, see Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004).

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education.

If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

The Fiscal Management applications and mainframe systems are expected to be unavailable due to scheduled maintenance on Sunday, Jan. 29, from 2 a.m. to 10 a.m.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31.

See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller's Unclaimed Property Division.

Recently, Microsoft released and updated Internet Explorer (IE) to version 11.0.35. The new IE version was incompatible with the BlueZone Web-to-Host Windows-based terminal emulation application.

Microsoft has released a fix (KB3192665) that will eliminate the compatibility issue. It can be downloaded from their Update Catalog.

BlueZone can be used to access the Comptroller’s mainframe through online applications, such as the Uniform Statewide Accounting System (USAS) or the Uniform Statewide Payroll/Personnel System (USPS).

For more information, see Requirements for Transmitting Comptroller Information Over Public Networks (FPP N.007) (login required).

Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide.

The survey is extended to until close of business Friday, Oct. 7.

If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early – Sept. 28
• Simplified reporting agencies not electing to submit early – Oct. 20
• Full reporting agencies – Oct. 20
• Consolidated university systems – Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession.

State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2016 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations

See Chapter 7 “Transferring Property” of the SPA Process User’s Guide (FPP N.005) for complete instructions.

Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations.

Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, please submit the fiscal year-end External to External Agency Transfers In and Out Excel spreadsheet to spa@cpa.texas.gov by:

• Oct. 20 for external institutions of higher education
• Nov. 1 for external consolidated university systems

See Chapter 7 “Transferring Property” of the SPA Process User’s Guide (FPP N.005) for complete instructions.

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early – Sept. 28
• Simplified reporting agencies not electing to submit early – Oct. 20
• Full reporting agencies – Oct. 20
• Consolidated university systems – Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession.

State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2016 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20.

For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide.

The final SPA processing cycle prior to the fiscal year-end closeout will run on Wednesday evening, Aug. 31. SPA is expected to be available on Friday, Sept. 2, to accept both fiscal 2016 and fiscal 2017 transactions.

For more information, see SPA Fiscal Year-End Close Process (FPP N.008).

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:

• Simplified reporting agencies electing to submit early — Sept. 28
• Simplified reporting agencies not electing to submit early — Oct. 20
• Full reporting agencies — Oct. 20
• Consolidated university systems — Nov. 1 (Applies only to institutions of higher education choosing to report to SPA)

See SPA Fiscal Year-End Reconciliation and Certification for Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information.

Please see the 2016 Master Schedule of Year-End Close Events that includes:

• Processing deadlines
• Dates and times the online systems will be unavailable
• Contacts for any issues

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP).

The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.

• Who should attend: emerging leaders in state government financial management, auditing and training
• Registration Deadline: April 1, 2016
• CPE Credits: 20 (recommended)
• Cost: $425.00

For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630.

The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.

• Who should attend: emerging leaders in state government financial management, auditing and training
• Registration Deadline: April 1, 2016
• CPE Credits: 20 (recommended)
• Cost: $425.00

For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630.

Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Note: Previously downloaded copies or stored links may not provide up-to-date forms.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29.

Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27.

See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29.