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SPA Archive
| 02/04/19 | Reminder – Agencies Must Request Unclaimed Funds by May 31 Reminder – Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property by May 31, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
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| 01/18/19 | SPA Phase-Out Plan SPA Phase-Out Plan
Over the next few years, the Comptroller’s office will be retiring the SPA system and transitioning state agencies to CAPPS. Statewide asset management and required capital asset financial reporting will be accomplished using:
SPA will remain the state’s capital asset system of record during the transition, and all agencies — including those currently reporting to CAPPS — will be required to interface with SPA. Read more about the transition from SPA to CAPPS on FMX. |
| 01/04/19 | Agencies Must Request Unclaimed Funds by May 31 Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/04/19 | Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
| 09/28/18 | Reminder – SPA/AFR Reconciliation Deadlines Approaching Reminder – SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 09/14/18 | Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 12. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/07/18 | Reminder – External Institutions of Higher Education Must Report Property Transfers Reminder – External Institutions of Higher Education Must Report Property Transfers
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA, so simplified reporting agencies can complete their fiscal year-end reconciliations. See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions. |
| 08/31/18 | Reminder – 2018 Certification of Physical Inventory Form Due Sept. 20 Reminder – 2018 Certification of Physical Inventory Form Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31. Agencies must then submit to the Comptroller’s office by Sept. 20 the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2018 with the signature of the agency head or designee. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 08/31/18 | Reminder – SPA/AFR Reconciliation Deadlines Approaching Reminder – SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR)by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 08/17/18 | Reminder – Systems Will Be Unavailable During Year-End Close Reminder – Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2018 will occur on Friday, Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events that includes:
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| 08/03/18 | SPA/AFR Reconciliation Deadlines Approaching SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See Chapter 2 "SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances" in the SPA Process User’s Guide (FPP N.005) for more information. |
| 08/03/18 | External Institutions of Higher Education Must Report Property Transfers External Institutions of Higher Education Must Report Property Transfers
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations. Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, submit the fiscal year-end External Agency Transfers In and Out (Excel) spreadsheet to spa@cpa.texas.gov by:
See Chapter 7 "Transferring Property" in the SPA Process User’s Guide for complete instructions. |
| 07/27/18 | 2018 Certification of Physical Inventory Form Due Sept. 20 2018 Certification of Physical Inventory Form Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31. Agencies must then submit to the Comptroller’s office by Sept. 20 the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2018 with the signature of the agency head or designee. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 07/06/18 | Master Schedule of Year-End Close Events Set Master Schedule of Year-End Close Events Set
Please see the 2018 Master Schedule of Year-End Close Events that includes:
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| 05/11/18 | Reminder – Agencies Must Request Unclaimed Funds by May 31 Reminder – Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 04/27/18 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information. Email is not a secured transmission. Confidential information must not be sent in the body of an email, but included as an encrypted attachment as prescribed by your agency’s information security policy. Refer to Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details. |
| 03/29/18 | SPA Core Training Classes Available April – July SPA Core Training Classes Available April – July
State Property Accounting (SPA) instructors offer training for new users or those who have limited experience with the SPA system. Topics include SPA policies and procedures, frequently used screens, basic terminology and navigation. SPA classes provide 6.5 hours of CPE credit and will be held on the following dates:
Refer to the Fiscal Management Training Calendar to check class availability and register. Early enrollment is recommended as these limited-time classes fill up quickly. |
| 02/02/18 | Reminder — Current Forms Always Available on FMX Reminder — Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
| 01/22/18 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/16/18 | Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will open at 10 a.m. on Jan. 17. Warrant pickup will be available at 10 a.m. Additional closures or delayed openings will be announced on FMX. |
| 01/16/18 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Jan. 16. Warrants will not be distributed on this day. Additional closures or delayed openings will be announced on FMX. |
| 01/15/18 | Comptroller’s Office Closed Due to Inclement Weather Comptroller’s Office Closed Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Jan. 16, 2018. Agencies can check FMX or call (512) 475-0510 after 12:00 p.m. to confirm if warrants are available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building if no guard is present. |
| 01/08/18 | Agencies Must Request Unclaimed Funds by May 31 Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 09/29/17 | Reminder — SPA/AFR Reconciliation Deadlines Approaching Reminder — SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 09/15/17 | Take the 2017 Fiscal Management Customer Service Survey by Oct. 13 Take the 2017 Fiscal Management Customer Service Survey by Oct. 13
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/01/17 | Reminder – 2017 Certification of Physical Inventory Form Due Sept. 20 Reminder – 2017 Certification of Physical Inventory Form Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. The inventory must be completed by Aug. 31. State agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2017 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 09/01/17 | Reminder – SPA/AFR Reconciliation Deadlines Approaching Reminder – SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guidefor more information. |
| 08/11/17 | Changes Made by the 85th Legislature Summarized Changes Made by the 85th Legislature Summarized
The 85th Legislature made numerous changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. A summary of these changes and of major bills passed that affect multiple agencies can be found at Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008). |
| 08/04/17 | SPA/AFR Reconciliation Deadlines Approaching SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in chapter 2 of the SPA Process User’s Guide for more information. |
| 07/28/17 | 2017 Certification of Physical Inventory Form Due Sept. 20 2017 Certification of Physical Inventory Form Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. Inventory must be completed by Aug. 31. State agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2017 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 06/30/17 | Master Schedule of Year-End Close Events Available Master Schedule of Year-End Close Events Available
Please see the 2017 Master Schedule of Year-End Close Events that includes:
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| 06/23/17 | Agencies Must Prepare for SPA Surplus Property Process Change by July 31 Agencies Must Prepare for SPA Surplus Property Process Change by July 31
Agencies reporting to SPA may require internal system changes to prepare for upcoming SPA system changes scheduled to take effect Sept. 1. SPAnbsp;ACRnbsp;60149 updates and enhances the SPA surplus and salvage property process. Changes include:
Agencies reporting to SPA must take action prior to July 31 and clean up current and pending soft disposal methods. Review ACR 60149 – SPA Surplus Process Change to determine if internal system changes are needed prior to the SPA ACR 60149 migration on Sept. 1. |
| 05/12/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller's office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division (UP). |
| 05/01/17 | INFOSGA Retires May 12 INFOSGA Retires May 12
The INFOSGA application retires on May 12. INFOSGA is used to access daily reports from the Comptroller mainframe systems (USAS, USPS, SPRS, HRIS and TINS). Most agencies use an alternative method to access the mainframe reports such as the free version of BlueZone available from the Comptroller’s office (login required) or any preferred secure file transfer protocol (SFTP). Agency technical staff must implement an alternative method by May 12 to access daily reports. For more information, see Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol (SFTP) (FPP N.007) (login required). |
| 04/28/17 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information such as Social Security numbers, dates of birth, direct deposit instructions, net pay and Texas identification numbers that include Social Security numbers. Email is not considered a secured transmission, and confidential information should not be sent in the body of an email. Provide an encrypted attachment for any confidential information as prescribed by your agency’s Information Security Office. Passwords should be provided in a separate email or over the phone. Fax transmission is also acceptable. For more information, see Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004). |
| 04/13/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 02/03/17 | Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. |
| 01/27/17 | Fiscal Management Systems Unavailable During Scheduled Maintenance on Jan. 29 Fiscal Management Systems Unavailable During Scheduled Maintenance on Jan. 29
The Fiscal Management applications and mainframe systems are expected to be unavailable due to scheduled maintenance on Sunday, Jan. 29, from 2 a.m. to 10 a.m. |
| 01/20/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/06/17 | Agencies Must Request Unclaimed Funds by May 31 Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller's Unclaimed Property Division. |
| 09/30/16 | Updated Fix for BlueZone Updated Fix for BlueZone
Recently, Microsoft released and updated Internet Explorer (IE) to version 11.0.35. The new IE version was incompatible with the BlueZone Web-to-Host Windows-based terminal emulation application. Microsoft has released a fix (KB3192665) that will eliminate the compatibility issue. It can be downloaded from their Update Catalog. BlueZone can be used to access the Comptroller’s mainframe through online applications, such as the Uniform Statewide Accounting System (USAS) or the Uniform Statewide Payroll/Personnel System (USPS). For more information, see Requirements for Transmitting Comptroller Information Over Public Networks (FPP N.007) (login required). |
| 09/30/16 | Fiscal Management Requests Your Feedback Fiscal Management Requests Your Feedback
Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide. The survey is extended to until close of business Friday, Oct. 7. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help. |
| 09/30/16 | Reminder – SPA/AFR Reconciliation Deadlines Approaching Reminder – SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 09/16/16 | Take the Fiscal Management Customer Service Survey by Sept. 30 Take the Fiscal Management Customer Service Survey by Sept. 30
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/09/16 | Reminder – Fiscal 2016 Property Inventory Due Sept. 20 Reminder – Fiscal 2016 Property Inventory Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2016 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 09/09/16 | Reminder – External Institutions of Higher Education Must Report Property Transfers by Sept. 20 Reminder – External Institutions of Higher Education Must Report Property Transfers by Sept. 20
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations See Chapter 7 “Transferring Property” of the SPA Process User’s Guide (FPP N.005) for complete instructions. |
| 09/02/16 | External Institutions of Higher Education Must Report Property Transfers External Institutions of Higher Education Must Report Property Transfers
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations. Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, please submit the fiscal year-end External to External Agency Transfers In and Out Excel spreadsheet to spa@cpa.texas.gov by:
See Chapter 7 “Transferring Property” of the SPA Process User’s Guide (FPP N.005) for complete instructions. |
| 09/02/16 | Reminder — SPA/AFR Reconciliation Deadlines Approaching Reminder — SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 08/26/16 | Fiscal 2016 Property Inventory Due Sept. 20 Fiscal 2016 Property Inventory Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2016 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 of the SPA Process User’s Guide. |
| 08/05/16 | Note SPA Fiscal Year-End Close Processing Dates and Activities Note SPA Fiscal Year-End Close Processing Dates and Activities
The final SPA processing cycle prior to the fiscal year-end closeout will run on Wednesday evening, Aug. 31. SPA is expected to be available on Friday, Sept. 2, to accept both fiscal 2016 and fiscal 2017 transactions. For more information, see SPA Fiscal Year-End Close Process (FPP N.008). |
| 07/29/16 | SPA/AFR Reconciliation Deadlines Approaching SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See SPA Fiscal Year-End Reconciliation and Certification for Fiscal Balances in Chapter 2 of the SPA Process User’s Guide for more information. |
| 07/01/16 | Schedule of Year-End Close Events Available Schedule of Year-End Close Events Available
Please see the 2016 Master Schedule of Year-End Close Events that includes:
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| 05/13/16 | Reminder — Agencies Must Request Unclaimed Funds by May 27 Reminder — Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP). |
| 03/18/16 | Reminder – NASACT Middle Management Conference Reminder – NASACT Middle Management Conference
The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.
For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630. |
| 02/26/16 | NASACT Middle Management Conference NASACT Middle Management Conference
The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.
For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630. |
| 02/12/16 | Reminder — Use the Current Forms Available on FMX Reminder — Use the Current Forms Available on FMX
Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. Note: Previously downloaded copies or stored links may not provide up-to-date forms. |
| 01/22/16 | Reminder – Agencies Must Request Unclaimed Funds by May 27 Reminder – Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29. |
| 01/08/16 | Agencies Must Request Unclaimed Funds by May 27 Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29. |
| 11/23/15 | Comptroller Mainframe Password Requirements Updated Comptroller Mainframe Password Requirements Updated
Effective Nov. 23, the Comptroller’s office updated the password requirements for all systems and applications that authenticate with a mainframe password:
Any password changes or reset requests on a mainframe account starting Nov. 23 will have new requirements. For more information, please see Mainframe Password Requirements (Comptroller user ID required). |
| 11/20/15 | Comptroller Statewide Financial Systems Unavailable During Scheduled Maintenance on Nov. 28 Comptroller Statewide Financial Systems Unavailable During Scheduled Maintenance on Nov. 28
The Texas Comptroller of Public Accounts statewide financial systems will be unavailable due to scheduled maintenance on Saturday, Nov. 28, from 7 a.m. to 9 p.m. For additional details, see the Systems topic page. |
| 10/28/15 | Reminder – Fiscal Management Systems Survey Due by Oct. 30 Reminder – Fiscal Management Systems Survey Due by Oct. 30
Please complete our online survey to let us know if our automated tools and statewide financial systems are meeting your expectations. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 10/16/15 | Take the 2015 Fiscal Management Systems Survey by Oct. 30 Take the 2015 Fiscal Management Systems Survey by Oct. 30
The Comptroller’s office operates several financial systems to maintain the central accounting records of the state, perform accounting activities and prepare payroll and other warrants. In addition, the agency has developed several automated tools to help state agencies and institutions of higher education with their accounting and reporting tasks. Let us know how these automated tools and statewide financial systems are meeting your expectations by taking a few minutes to complete our online survey. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 10/02/15 | Reminder — SPA/AFR Reconciliation Deadlines Approaching Reminder — SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See State Property Accounting System/Annual Financial Report Reconciliation (FPP C.015) for more information. |
| 09/11/15 | Reminder — Fiscal 2015 Property Inventory Due Sept. 20 Reminder — Fiscal 2015 Property Inventory Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2015 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see Certification of Physical Inventory in Chapter 2 “General Policies” of the SPA Process User’s Guide. |
| 09/11/15 | Reminder — External Institutions of Higher Education Must Report Property Transfers by Sept. 20 Reminder — External Institutions of Higher Education Must Report Property Transfers by Sept. 20
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their year-end reconciliations. See Transferring Property from External to Internal Agencies in the SPA Process User’s Guide (FPP N.005) for instructions. |
| 09/04/15 | External Institutions of Higher Education Must Report Property Transfers External Institutions of Higher Education Must Report Property Transfers
Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their year-end reconciliations. Note: External agencies are institutions of higher education not reporting to SPA. Internal agencies are all state agencies and those institutions of higher education using the SPA system or reporting to SPA via batch. Please refer to the Internal/External SPA Institutions of Higher Education List and notify your SPA analyst if your agency’s status is incorrect. Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, please submit the fiscal year-end External to External Agency Transfers In and Out Excel template to spa@cpa.texas.gov by:
See Chapter 7 “Transferring Property” of the SPA Process User’s Guide (FPP N.005) for complete instructions. |
| 09/04/15 | Reminder — SPA/AFR Reconciliation Deadlines Approaching Reminder — SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See State Property Accounting System/Annual Financial Report Reconciliation (FPP C.015) for more information. |
| 08/28/15 | Fiscal 2015 Property Inventory Due Sept. 20 Fiscal 2015 Property Inventory Due Sept. 20
Per Texas Government Code, Section 403.273, the property manager of each state agency must conduct an annual physical inventory of the trust, capitalized and controlled personal property (excluding libraries and historical arts and treasures) in the agency’s possession. State agencies must submit the Certification of Physical Inventory Conducted by Agency (73-283) form for fiscal 2015 with the signature of the agency head or designee to the Comptroller’s office by Sept. 20. For more information, see the Certification of Physical Inventory in the SPA Process User’s Guide – Chapter 2 – General Policies. |
| 08/10/15 | Changes Made by the 84th Legislature Summarized Changes Made by the 84th Legislature Summarized
The 84th Legislature made numerous changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. A summary of these changes and of major bills passed that affect multiple agencies can be found at Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008). |
| 08/10/15 | Note SPA Fiscal Year-End Close Processing Dates and Activities Note SPA Fiscal Year-End Close Processing Dates and Activities
The final SPA processing cycle prior to the year-end closeout will run on Monday evening, Aug. 31. SPA is expected to be available on Wednesday, Sept. 2, to accept both fiscal 2015 and fiscal 2016 transactions. For more information, see SPA Fiscal Year-End Close Process (FPP N.008). |
| 07/31/15 | SPA/AFR Reconciliation Deadlines Approaching SPA/AFR Reconciliation Deadlines Approaching
Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) and submit a certification form and other documents. The due dates are as follows:
See State Property Accounting System/Annual Financial Report Reconciliation (FPP C.015) for more information. |
| 07/17/15 | Reminder — Fiscal Management Requests Your Feedback Reminder — Fiscal Management Requests Your Feedback
Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide. The survey is available now until close of business Friday, July 24. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help. |
| 06/12/15 | Take the 2015 Fiscal Management Customer Service Survey by July 24 Take the 2015 Fiscal Management Customer Service Survey by July 24
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, July 24. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 05/15/15 | Reminder — Agencies Must Request Unclaimed Funds by May 29 Reminder — Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP). All state agencies or institutions of higher education with unclaimed funds were notified as of March 31, 2015. |
| 04/17/15 | FMX Can Only Be Viewed in These Browsers FMX Can Only Be Viewed in These Browsers
To view FMX, you must use these browser versions or an earlier version.
If you have questions, please contact your agency’s IT department. |
| 02/06/15 | Reminder — Use the Current Forms Available on FMX Reminder — Use the Current Forms Available on FMX
Do you need to submit a form to Fiscal Management? To ensure you always use a current form, download it at the time you need it from either the Forms page or the appropriate topic page on FMX. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. Note: Previously downloaded copies or stored links may not provide up-to-date forms. |
| 01/23/15 | Reminder — Agencies Must Request Unclaimed Funds by May 29 Reminder — Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies and institutions with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 31. |
| 01/16/15 | If Your Agency Has Switched to texas.gov, Use Your New Email Address to Log Into Training Center If Your Agency Has Switched to texas.gov, Use Your New Email Address to Log Into Training Center
Training Center, the online registration system for Fiscal Management training, has been updated to reflect the email domain change to a texas.gov address for affected agencies. You must use your new texas.gov email address to sign in to register for a class or access your training certificates and transcripts. Your password or other account information has not changed. The Training Center sign-in page identifies the affected agencies. For questions, please email fm.training@cpa.texas.gov. |
| 01/09/15 | Fiscal Management Staff Changes Announced Fiscal Management Staff Changes Announced
Texas Comptroller Glenn Hegar has announced the following staff changes:
Please see FMX for contact information for Fiscal Management – Directors, Managers & Administrative Assistants. |
| 01/09/15 | Agencies Must Request Unclaimed Funds by May 29 Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies and institutions with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 31. |
| 01/05/15 | Changes to Agency Website, URL and Email Addresses Changes to Agency Website, URL and Email Addresses
In keeping with the Texas Department of Information Resources’ request for agencies to adopt the texas.gov Web and email extensions, the Comptroller of Public Accounts announces the following changes: Website Update and URLThe Window on State Government website has a refreshed look with a new name and URL: Comptroller.Texas.Gov. Links to Window URLs will continue to work due to automatic redirects. Note: FMX has not been affected at this time. Email AddressesThe Comptroller’s office is phasing a new style for staff email addresses during 2015: firstname.lastname @cpa.texas.gov. Either Jane.Doe @cpa.state.tx.us or @cpa.texas.gov will work for the time being. Watch FMXtra for additional updates. |