“What’s New” for SPA
| 05/19/23 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary to maintain any of these forms on your agency’s website, ensure the forms require login and are the most current version. |
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| 05/04/23 | Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 02/24/23 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. An unencrypted email is not a secure transmission. Agencies must send confidential information in an encrypted email or as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details. |
| 02/03/23 | Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/20/23 | Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 12/30/22 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations or Payment Services) link to their specific forms on the Forms page. |
| 10/07/22 | Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information. |
| 09/23/22 | Reminder – Fiscal Management Customer Service Survey Reminder – Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions. |
| 09/16/22 | 2022 Fiscal Management Customer Service Survey 2022 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions about the survey. |
| 09/02/22 | Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due
State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details. |
| 09/02/22 | Reminder – Property Transfers Deadline Reminder – Property Transfers Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. See Transferring Property in the SPA Process User’s Guide for complete instructions. |
| 08/26/22 | Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 08/12/22 | Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2022 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:
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| 08/05/22 | Property Transfer Deadline Property Transfer Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers. Transfers between two external agencies cannot be entered into SPA. See Transferring Property the SPA Process User's Guide for complete instructions. |
| 07/29/22 | SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information. |
| 07/22/22 | Certification of Physical Inventory Form Due Certification of Physical Inventory Form Due
State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller's office by Sept. 20. See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details. |
| 07/01/22 | Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule
See the 2022 Master Schedule of Year-End Close Events, which includes:
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| 07/01/22 | SPA Fiscal Year-End Close Process SPA Fiscal Year-End Close Process
The last SPA processing cycle before the fiscal year-end close runs Aug. 31. SPA will be available Sept. 2 to accept both fiscal 2022 and fiscal 2023 transactions. See SPA Fiscal Year-End Close Process (FPP N.008) for more information. |
| 05/06/22 | New SPA Tutorials New SPA Tutorials
New video tutorials offer policy and procedure training for the Statewide Property Accounting (SPA) system. Topics include capital asset tracking, reporting and accounting. See Web-Based Training and Tutorials for more information. |
| 05/06/22 | Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 03/18/22 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. Email is not a secured transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details. |
| 02/11/22 | New Name and Email for Fiscal Management Security Team New Name and Email for Fiscal Management Security Team
The Statewide Fiscal Systems (SFS) Security team’s name has changed to Statewide Security Administration (SSA). Effective Feb. 14, the support email address (SFS.security@cpa.texas.gov) will be replaced with SSA.security@cpa.texas.gov. This email account is primarily for agency security coordinators to send questions/correspondence to the SSA team. Security access requests must still be submitted via the Security Request System. Agencies should:
NOTE: The old SFS email account will not receive messages after Tuesday, March 15. Agency security coordinators may contact the SSA team with questions. |
| 01/28/22 | Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/21/22 | Reminder – Upgrade to TLS 1.2 by Jan. 30 Reminder – Upgrade to TLS 1.2 by Jan. 30
The Comptroller’s office will disable two transport layer security (TLS) protocols, 1.0 and 1.1, on Jan. 30. After that, only TLS 1.2 connections will work. This update is needed to correct security vulnerabilities. This change will impact all connections to Comptroller systems, so be sure your information technology team is aware of the upgrade. The Comptroller’s office alerted state agencies to the upcoming change in September and has worked with agencies to replace the older protocols. See Microsoft’s update for more information. |
| 01/14/22 | Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/03/22 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any FMX page. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
| 12/15/21 | Upgrade to TLS 1.2 Required by Jan. 30 Upgrade to TLS 1.2 Required by Jan. 30
The Comptroller’s office will disable two transport layer security (TLS) protocols, 1.0 and 1.1, on Jan. 30, 2022. After that, only TLS 1.2 connections will work. This update is needed to correct security vulnerabilities. This change could impact any connection to Comptroller systems, so be sure your informational technology team is aware of the upgrade. The Comptroller’s office alerted state agencies to the upcoming change in September and has worked with agencies to replace the older protocols. See Microsoft’s update for more information. |
| 10/08/21 | Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User's Guide (FPP N.005) for more information. |
| 09/17/21 | Reminder – Take the 2021 Fiscal Management Customer Service Survey Reminder – Take the 2021 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 24. We appreciate your feedback. If you have any questions about the survey, email us at fiscal.documentation@cpa.texas.gov. |
| 09/10/21 | Take the 2021 Fiscal Management Customer Service Survey Take the 2021 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 24. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/03/21 | Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 09/03/21 | Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due
State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details. |
| 09/03/21 | Reminder – Property Transfers Deadline Reminder – Property Transfers Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions. |
| 08/27/21 | Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 08/27/21 | Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines
State agencies (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 08/19/21 | Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble accessing instructions or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. |
| 08/13/21 | 87th Legislature GAA Updates 87th Legislature GAA Updates
The 87th Legislature updated Article IX of the General Appropriations Act (GAA); changes take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of GAA changes and other legislation that affects state agencies. |
| 08/13/21 | Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2021 occurs on Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:
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| 08/10/21 | Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
BlueZone Web-to-Host 5.2 will be decommissioned on Sept. 8. Customers must upgrade to BlueZone Web-to-Host 7.1 before that date. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for installation instructions. Note: If you have trouble connecting to the FMX site or downloading BlueZone, contact your IT support to determine if your agency security policies or firewalls are blocking access. Customers using BlueZone Web-to-Host 5.2 can leave that version installed; it will not conflict with version 7.1. After Sept. 8, BlueZone Web-to-Host 5.2 will no longer connect to the CPA mainframe and will redirect to a Comptroller.Texas.Gov welcome page. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007 or contact Information Technology Support at your agency or institution for assistance. |
| 08/06/21 | Property Transfers Deadline Property Transfers Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers. Transfers between two external agencies cannot be entered into SPA. See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions. |
| 08/06/21 | SPA Fiscal Year-End Close Process SPA Fiscal Year-End Close Process
The last SPA processing cycle before the fiscal year-end close runs Aug. 31. SPA will be available Sept. 2 to accept both fiscal 2021 and fiscal 2022 transactions. See SPA Fiscal Year-End Close Process (FPP N.008) for more information. |
| 07/30/21 | SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 07/23/21 | Certification of Physical Inventory Due Certification of Physical Inventory Due
State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details. |
| 07/02/21 | Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule
See the 2021 Master Schedule of Year-End Close Events, which includes:
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| 06/04/21 | BlueZone Web-to-Host Upgrade Postponed BlueZone Web-to-Host Upgrade Postponed
Customers using BlueZone Web-to-Host 5.2 may continue using this version until further notice. We recommend that you upgrade to Web-to-Host 7.1 at your earliest convenience; see Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. The Comptroller’s office will announce the new decommission date for Web-to-Host 5.2 shortly. |
| 05/21/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 05/14/21 | Reminder – Deadline To Request Unclaimed Funds Reminder – Deadline To Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 05/07/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 04/30/21 | Reminder – Upgrade BlueZone Web-to-Host by June 1 Reminder – Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help. |
| 04/16/21 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. Email is not a secure transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details. |
| 02/26/21 | Upgrade BlueZone Web-to-Host by June 1 Upgrade BlueZone Web-to-Host by June 1
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems. See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions. Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007 or contact information technology support at your agency or institution for help. |
| 02/18/21 | Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather
Weather permitting, warrant pickup will be available on Friday, Feb. 19 from noon – 4 p.m. Agencies may call (512) 475-5329 beginning at 9 a.m. on Friday to confirm that warrants will be available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call |
| 02/17/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Thursday, Feb. 18. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/16/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Wednesday, Feb. 17. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/15/21 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Tuesday, Feb. 16. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX. |
| 02/12/21 | Reminder — Deadline To Request Unclaimed Funds Reminder — Deadline To Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/29/21 | Deadline To Request Unclaimed Funds Deadline To Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division. |
| 01/04/21 | Current Forms Always Available on FMX Current Forms Always Available on FMX
Check the Forms page or appropriate topic page before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any page. Also, topic pages such as Appropriations or Payment Services feature links to related forms. |
| 11/13/20 | Reminder — System Maintenance Nov. 21 Reminder — System Maintenance Nov. 21
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time. |
| 11/06/20 | System Maintenance Nov. 21 System Maintenance Nov. 21
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time. Mainframe data extracts and reports that are scheduled to run during this outage will need to be processed after maintenance is completed. CAPPS batch jobs that interface with mainframe systems will be placed on hold and run after 7 p.m. on Saturday. Note: CAPPS agencies should not process any new hires while the web service is down, as the interface will not occur. |
| 10/09/20 | Reminder — SPA/AFR Reconciliation Deadlines Reminder — SPA/AFR Reconciliation Deadlines
Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 09/18/20 | Reminder — Take the Fiscal Management Customer Service Survey Reminder — Take the Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/11/20 | Take the 2020 Fiscal Management Customer Service Survey Take the 2020 Fiscal Management Customer Service Survey
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
| 09/04/20 | Reminder — Certification of Physical Inventory Form Due Reminder — Certification of Physical Inventory Form Due
Each year, state agency property managers must conduct a physical inventory of the trust, capitalized and controlled personal property in the agency’s possession by Aug. 31. (Libraries, historical arts and treasures are excluded from this requirement.) Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2020 with the signature of the agency head or designee. See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details. |
| 09/04/20 | Reminder — Property Transfers Deadline Reminder — Property Transfers Deadline
Sept. 20 is the deadline to enter property transfers in SPA so GR consolidated agencies can complete their fiscal year-end reconciliations. See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions. |
| 08/28/20 | Reminder — SPA/AFR Reconciliation Deadlines Reminder — SPA/AFR Reconciliation Deadlines
Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 08/14/20 | Reminder — Systems Unavailable During Year-End Close Reminder — Systems Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2020 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including:
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| 08/07/20 | Property Transfers Deadline Property Transfers Deadline
Sept. 20 is the deadline to enter property transfers in SPA so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers. Note: Transfers between two external agencies cannot be entered into SPA. See Transferring Property in Chapter 7 of the SPA Process User Guide for complete instructions. |
| 07/31/20 | SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines
Each state agency (and institution of higher education reporting to SPA) must annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:
See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information. |
| 07/24/20 | Certification of Physical Inventory Form Due Certification of Physical Inventory Form Due
Each year, state agency property managers must conduct a physical inventory of the trust, capitalized and controlled personal property in the agency’s possession by Aug. 31. (Libraries, historical arts and treasures are excluded from this requirement.) Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20 for fiscal 2020 with the signature of the agency head or designee. |
| 07/02/20 | Master Schedule of Year-End Close Events Master Schedule of Year-End Close Events
See the 2020 Master Schedule of Year-End Close Events, which includes:
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