“What’s New” for Audit

08/13/21	87th Legislature GAA Updates 87th Legislature GAA Updates The 87th Legislature updated Article IX of the General Appropriations Act (GAA); changes take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of GAA changes and other legislation that affects state agencies.
07/30/21	Late Payment Interest Rate for Fiscal 2022 Late Payment Interest Rate for Fiscal 2022 The interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 4.25 percent for fiscal 2022. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
07/16/21	Substantive Changes to Comptroller Manual of Accounts Substantive Changes to Comptroller Manual of Accounts Substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009) reflecting legislation passed by the 87th Legislature, Regular Session, effective before Sept. 1. The Manual of Accounts provides current information on state agencies, appropriated funds, and accounts and object codes to use when properly recording accounting transactions.
07/16/21	Third Quarter Audit Reports Third Quarter Audit Reports Fiscal 2021 third quarter expenditure audit reports are available for view, print and download. See the Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via GovDelivery for quarterly email notifications of audit reports posted.
05/07/21	Fiscal 2020 SEFA and Single Audit Report Package Fiscal 2020 SEFA and Single Audit Report Package The following FMX Financial Reporting reference topics have been updated with fiscal 2020 information: Federal schedules (with Notes to the Schedule of Expenditures of Federal Awards). Single audit report package (completed in conjunction with the State Auditor’s Office). Contact your financial reporting analyst with any questions.
04/16/21	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. Email is not a secure transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
03/12/21	Second Quarter Audit Reports Second Quarter Audit Reports Fiscal 2021 second quarter expenditure audit reports are available for view, print and download. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via GovDelivery for quarterly email notifications of audit reports posted.
02/18/21	Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather Weather permitting, warrant pickup will be available on Friday, Feb. 19 from noon – 4 p.m. Agencies may call (512) 475-5329 beginning at 9 a.m. on Friday to confirm that warrants will be available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-5329 upon arrival at the LBJ building if no guard is present.
02/17/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Thursday, Feb. 18. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
02/16/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Wednesday, Feb. 17. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
02/15/21	Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather Due to inclement weather, the Comptroller’s office will be closed on Tuesday, Feb. 16. Warrants will not be distributed on this day. Additional Comptroller office closures or delayed openings will be announced here on FMX.
01/29/21	Overpayment Recovery Audit Now Available Overpayment Recovery Audit Now Available The Texas Comptroller of Public Accounts is statutorily required to contract with consultants to perform overpayment recovery audits at state agencies and to report to the Legislature before Feb. 1 of each odd-numbered year. The State of Texas Overpayment Recovery Audit, Report to the 87th Legislature is now available on the Recovery Audit Reports page.
01/22/21	First Quarter Audit Reports First Quarter Audit Reports Fiscal 2021 first quarter expenditure audit reports are available for view, print and download. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via GovDelivery for quarterly email notifications of audit reports posted.
01/04/21	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page or appropriate topic page before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any page. Also, topic pages such as Appropriations or Payment Services feature links to related forms.
10/16/20	Latest Top 10 Audit Findings Latest Top 10 Audit Findings The latest top 10 audit findings in post-payment audits are available on FMX. Findings include a description of the audit issue, proper procedure and links to more information. See the FMX Audit topic page to view purchase policies and procedures, post-payment audit reports and more.
09/18/20	Fourth Quarter Audit Reports Fourth Quarter Audit Reports Fiscal 2020 fourth quarter expenditure audit reports are available for view, print and download. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via govDelivery for quarterly email notifications of audit reports posted.
09/18/20	Reminder — Take the Fiscal Management Customer Service Survey Reminder — Take the Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
09/11/20	Take the 2020 Fiscal Management Customer Service Survey Take the 2020 Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 25. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.
09/11/20	USAS Comptroller Object Information Updated USAS Comptroller Object Information Updated USAS comptroller object documentation is updated on FMX. See USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents (FPP I.008) for details.
07/24/20	Late Payment Interest Rate Changes for Fiscal 2021 Late Payment Interest Rate Changes for Fiscal 2021 The interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 4.25 percent for fiscal 2021. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
07/10/20	Fiscal 2020 Third Quarter Audit Reports Fiscal 2020 Third Quarter Audit Reports Fiscal 2020 third quarter post-payment audit and contracting audit reports are available online. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via govDelivery for quarterly email notifications of audit reports posted.
05/08/20	Fiscal 2019 SEFA and Single Audit Report Package Now Available Fiscal 2019 SEFA and Single Audit Report Package Now Available The following FMX Financial Reporting Reference topics have been updated with fiscal 2019 information: Federal Schedules (includes Notes to the Schedule of Expenditures of Federal Awards). Single Audit Report Package (completed in conjunction with the State Auditor’s Office). Contact your financial reporting analyst with any questions.
04/24/20	Fiscal 2020 Second Quarter Post-Payment Audit Reports Fiscal 2020 Second Quarter Post-Payment Audit Reports Fiscal 2020 second quarter post-payment audit reports are available for view, print and download. See the FMX Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via govDelivery for quarterly email notifications of audit reports posted.
04/03/20	Reminder – New Online CTIA System Reminder – New Online CTIA System Effective April 6, electronic confirmation of the Confidential Treatment of Information Acknowledgement (CTIA) will be recorded in a new CTIA system. New state employees and contractors with valid state email addresses will be able to view and acknowledge the policy electronically. Signed paper CTIA forms are still acceptable. Existing records must be retained per Access Requirements for Comptroller Systems (FPP K.015). See Methods and Evidence of Acknowledgement in FPP K.015 for more information.
03/31/20	Reminder – Vendor Number Changes in USAS Reminder – Vendor Number Changes in USAS Effective immediately, the vendor numbers used to process two types of USAS transactions have changed. Agencies must update their internal systems to accommodate these vendor number changes. After March 31, the previous numbers and all their mail codes will be inactive and cannot be used to process payments or accounting transactions. The vendor number for Replenishing Petty Cash is now 31001035687.000, replacing 38880026539.000. See Processing Third-Party Transactions in USAS for Payment, Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required). The vendor number for Summary Cost Allocation Transfers is now 31001035695.000, replacing 38880025705.000. See Tracking Expenditures and Revenues Related to Natural Disaster Relief Efforts (FPP K.014). Contact Payment Services with questions.
03/26/20	Payment Scheduling and Advance Payment Policy Update Payment Scheduling and Advance Payment Policy Update The Comptroller’s office recognizes certain vendors may require payments before the 30-day period in response to a disaster declared by the governor. If an agency must process an early payment, it must document the business justification in terms of the disaster event. See Payment Scheduling for more information. While a state agency may make an advance payment for goods or services in response to a disaster declared by the governor, the payment must be necessary and serve a proper public purpose, and the agency must be able to document the justification for the Comptroller’s office. See Advance Payments for more information. Contact Expenditure Assistance with questions
03/20/20	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education might need to send documents with confidential information to Fiscal Management. Email is not a secured transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
03/20/20	Reminder — Vendor Number Changes in USAS Reminder — Vendor Number Changes in USAS Effective March 31, the vendor numbers used for the processing of two types of USAS transactions will change. Agencies must update their internal systems to prepare for these vendor number changes. Agencies have the option to start using the new numbers immediately. However, after March 31, the previous numbers and all their mail codes will be inactive and cannot be used to process payments or accounting transactions. The vendor number for Replenishing Petty Cash will be 31001035687.000, replacing 38880026539.000 The vendor number for Summary Cost Allocation Transfers will be 31001035695.000, replacing 38880025705.000 Contact Payment Services with questions.
03/06/20	New Online CTIA System Starts in April New Online CTIA System Starts in April Effective April 6, electronic confirmation of the Confidential Treatment of Information Acknowledgement (CTIA) will be recorded in a new CTIA system. New state employees and contractors with valid state email addresses will be able to view and acknowledge the policy electronically. Signed paper CTIA forms are still acceptable. Existing records must be retained per Access Requirements for Comptroller Systems (FPP K.015). Instructions and more information will be available on FMX at the end of March. Note: Once the new CTIA system launches, the CTIA function on the CAPPS login screen will no longer be available, but existing records will be retained and remain valid.
02/14/20	Texas Comptroller Manual of Accounts Updated Texas Comptroller Manual of Accounts Updated Substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The Manual of Accounts provides information on state agencies, appropriated funds, accounts and object codes used to record accounting transactions. The updates reflect legislation passed by the 86th Legislature, Regular Session, that took effect Jan. 1.
01/17/20	Fiscal 2020 First Quarter Post-Payment Audit Reports Available Fiscal 2020 First Quarter Post-Payment Audit Reports Available Fiscal 2020 first quarter post-payment audit reports are available for view, print and download. See the Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via govDelivery for quarterly email notifications of audit reports posted.
01/03/20	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. You’ll find a link to the Forms page at the top of any FMX page. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.
12/13/19	Coming Soon: New Look for FMX Coming Soon: New Look for FMX Fiscal Management’s website will have a new look in 2020. FMX will remain your resource for fiscal policies, procedures and forms, and bookmarks will still navigate to your favorite pages. The rollout is planned for January.
10/25/19	Fiscal 2019 Fourth Quarter Post-Payment Audit Reports Available Fiscal 2019 Fourth Quarter Post-Payment Audit Reports Available Fiscal 2019 fourth quarter post-payment audit reports are available for view, print and download. See the Audit page for forms, fiscal policies and procedures, and audit contact information. Subscribe via govDelivery for quarterly email notifications of audit reports posted.
09/13/19	Substantive Changes Made to Texas Comptroller Manual of Accounts Substantive Changes Made to Texas Comptroller Manual of Accounts Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The Manual of Accounts provides information on state agencies, appropriated funds, accounts and object codes used to record accounting transactions. The updates reflect legislation passed by the 86th Legislature, Regular Session, that took effect Sept. 1.
08/16/19	Summary of Changes Made by the 86th Legislature Summary of Changes Made by the 86th Legislature The 86th Legislature made many changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of these changes and major bills passed that affect state agencies.
07/26/19	Late Payment Interest Rate Increases for Fiscal 2020 Late Payment Interest Rate Increases for Fiscal 2020 The interest rate the state pays on a late payment due to a vendor under the state’s prompt payment law will be 6.50 percent for fiscal 2020. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
07/19/19	Substantive Changes Made to Comptroller Manual of Accounts Substantive Changes Made to Comptroller Manual of Accounts Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). These changes include routine maintenance, edits to the Manual of Accounts, and legislation passed by the 86th Legislature, Regular Session, effective before Sept. 1. The Manual of Accounts provides current information on state agencies, appropriated funds, and accounts and object codes to use when properly recording accounting transactions.
06/14/19	Fiscal 2019 Third Quarter Post-Payment Audit Reports Are Available Fiscal 2019 Third Quarter Post-Payment Audit Reports Are Available The fiscal 2019 third quarter post-payment audit reports are now available for view, print and download. See the Audit topic page for forms, Fiscal Policies and Procedures and audit contact information. Subscribe via GovDelivery to receive email notifications each quarter for audit reports posted.
03/22/19	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information. Email is not a secured transmission. Confidential information must be sent as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
03/15/19	Fiscal 2019 Second Quarter Post-Payment Audit Reports Are Available Fiscal 2019 Second Quarter Post-Payment Audit Reports Are Available The fiscal 2019 second quarter post-payment audit reports are now available to view, print and download. See the Audit topic page for forms, fiscal policies and procedures and audit contact information. Subscribe via GovDelivery to receive email notifications each quarter for audit reports posted.
01/04/19	Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.
12/28/18	Recovery Audit Report Now Available Recovery Audit Report Now Available By Jan. 1 of each odd-numbered year, the Texas Comptroller of Public Accounts is statutorily required to report to the Legislature the results of overpayment recovery audits of certain state agencies. Administering Overpayment Recovery Audits in the State of Texas Fiscal 2016 through 2018 is now available on the Recovery Audit Reports page.
12/14/18	Fiscal 2019 First Quarter Desk and Post-Payment Audit Reports Are Available Fiscal 2019 First Quarter Desk and Post-Payment Audit Reports Are Available The fiscal 2019 first quarter post-payment audit and desk audit reports are now available. See the Audit topic page for forms, fiscal policies and procedures and audit contact information. Subscribe via GovDelivery to receive quarterly email notifications on posted audit reports.
11/16/18	Online Hotel Booking Tool — Extended Audit Grace Period Online Hotel Booking Tool — Extended Audit Grace Period Hotel Engine, a new platform for travel lodging, replaced the State Travel Management Program (STMP) Hotel Rate Agreements directory as of Oct. 1. Fiscal Management is extending the audit grace period for state agencies until Dec. 31 to allow agencies time to transition users to the Hotel Engine platform while the vendor actively adds properties at General Services Administration (GSA) rates and adds the option for Direct Bill. More than 1,000 Texas hotels are now available for state agencies to book at or below GSA rates, and the Direct Bill option will be implemented for select agencies in early December. Agencies must still reimburse lodging at or below GSA rates during the grace period, or have valid exceptions. For more information, including a helpful FAQ, see Traveler Resources on Comptroller.Texas.gov. For questions about STMP or the Hotel Engine contract, contact Nicklaus Watson, STMP manager at 512-936-8458, or Gerard MacCrossan, Contract Development manager at 512-463-4468.
09/28/18	Fiscal 2018 Fourth Quarter Desk and Post-Payment Audit Reports Are Available Fiscal 2018 Fourth Quarter Desk and Post-Payment Audit Reports Are Available The fiscal 2018 fourth quarter post-payment audit and desk audit reports are now available for view, print and download. See the Audit topic page for forms, Fiscal Policies and Procedures and audit contact information. Subscribe via GovDelivery to receive email notifications each quarter for audit reports posted.
09/14/18	Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12 How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 12. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.