“What’s New” for SPA

02/14/25	Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
01/24/25	Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
10/04/24	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are: Oct. 20 – Full reporting agencies. Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA). See Instructions for the CANSS Web Application for more information. Contact your SPA analyst with questions about SPA or SPA/CANSS variances.
09/27/24	Reminder – Take Our Customer Service Survey Reminder – Take Our Customer Service Survey We care about what you think! Please take a moment to fill out Fiscal Management’s online customer service survey. We depend on your feedback to improve our operations and better meet your needs. The survey has three main questions that should take less than a minute to answer, plus an opportunity to provide additional feedback. You can access the survey until Friday, Oct. 4. Please share this email and survey link with any staff that may interact with Fiscal Management and our statewide systems. Thank you in advance for your time and thoughts. Email us at fiscal.documentation@cpa.texas.gov with any questions.
08/30/24	Reminder – Property Transfer Deadline Reminder – Property Transfer Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations See Transferring Property in the SPA Process User’s Guide for complete instructions.
08/30/24	Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
08/23/24	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are: Sept. 28 – GR consolidated agencies. Oct. 20 – Full reporting agencies. Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA). See Instructions for the CANSS Web Application for more information. Contact your SPA analyst with questions about SPA or SPA/CANSS variances.
08/16/24	Capitalization Threshold Increase Capitalization Threshold Increase Effective Sept. 1, the capitalization thresholds in AFR categories 4 (furniture and equipment) and 5 (vehicles, boats and aircraft) increase to $10,000. This also affects SPA class codes related to those AFR categories. Controlled class code thresholds increase to $500 – $9,999.99. Reporting for fiscal 2024 and before will follow the $5,000 threshold for AFR category 4 and 5, along with the threshold of $500 – $4,999.99 for controlled class codes in SPA. See Introduction to Capital Assets in the SPA User’s Guide for more information; contact your SPA analyst with questions.
08/09/24	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2024 occurs Aug. 30. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines. System maintenance dates and times. Support contacts.
07/26/24	SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are: Sept. 28 – GR consolidated agencies. Oct. 20 – Full reporting agencies. Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA). See Instructions for the CANSS Web Application for more information. Contact your SPA analyst for SPA questions or SPA/CANSS variances.
07/26/24	Property Transfer Deadline Property Transfer Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the AFR reporting requirements for: Note 2 Preparation. Sale, Disposal, or Interagency Transfer of Capital Assets by External Agencies. See Transferring Property in the SPA Process User’s Guide for complete instructions.
07/19/24	Certification of Physical Inventory Form Due Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
06/28/24	Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule See the 2024 Master Schedule of Year-End Close Events, which includes: Processing deadlines. Support contacts. System maintenance dates and times.
06/28/24	SPA Fiscal Year-End Close Process SPA Fiscal Year-End Close Process The last SPA processing cycle before the fiscal year-end close runs Aug. 30. SPA will be available Sept. 3 to accept both fiscal 2024 and fiscal 2025 transactions. See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
06/21/24	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary for your agency to maintain any of these forms on your website, ensure the forms require login and that you are using the most current version.
05/03/24	Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
02/23/24	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. An unencrypted email is not a secure transmission. Agencies must send confidential information in an encrypted email or as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
02/09/24	Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
02/02/24	Saturday Mainframe System Availability Change Saturday Mainframe System Availability Change Effective Jan. 27, mainframe systems (USAS, TINS, SPA, SPRS, HRIS and USPS) are available 7 a.m. – 7 p.m. on Saturdays. System availability on weekdays (7 a.m. – 7 p.m.) and Sundays (noon – 7 p.m.) remains the same. See System Outages and Holidays for all mainframe general system availability.
12/14/23	Security Alert: Avoid Email Confirmation Security Alert: Avoid Email Confirmation Fiscal Management urges all agencies to review and further strengthen internal processes and procedures for requesting system or security changes. To avoid security threats, it is best to validate requests by a method other than email. In the past, hackers harvested credentials such as user IDs, passwords, email addresses, etc., then used the credentials to access systems and gather data or other sensitive information. Now, hackers target the credential with the most transparency — email addresses. They hijack an email account, change the password, then use the email address to request the agency to provide sensitive information or make detrimental changes to the user’s profile, such as changing direct deposit instructions. This is what makes these hacks so dangerous. Everything about the email appears legitimate, because it is. Since the email account is compromised, the traditional strategy of training users to identify illegitimate email will not work. Only a second level of validation will ensure the instructions received were from the intended user. See Fraud Prevention Recommendations for more tips, or contact your agency’s information security office for more information and/or to discuss and implement security improvements for your agency.
10/06/23	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 – GR consolidated agencies (SPA fiscal balances ONLY) Oct. 20 – Full reporting agencies Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA) See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide for more information.
09/28/23	Reminder – Complete Our Customer Service Survey by Sept. 29 Reminder – Complete Our Customer Service Survey by Sept. 29 If you already completed our Fiscal Management customer service survey, thank you! If you haven't had a chance to take our online survey, it will be available until the close of business Friday, Sept. 29. We appreciate your feedback. If you have any questions about the survey, email us at fiscal.documentation@cpa.texas.gov.
09/15/23	Fiscal Management Customer Service Survey Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 29. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions.
09/01/23	Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
09/01/23	Reminder – Property Transfers Deadline Reminder – Property Transfers Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. See Transferring Property in the SPA Process User’s Guide for complete instructions.
08/25/23	Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
08/25/23	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 – GR consolidated agencies (SPA fiscal balances ONLY) Oct. 20 – Full reporting agencies Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA) See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide for more information.
08/11/23	88th Legislature GAA Updates 88th Legislature GAA Updates The 88th Legislature updated Article IX of the General Appropriations Act (GAA); changes take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of GAA changes and other legislation that affects state agencies.
08/11/23	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2023 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines System maintenance dates and times Support contacts
07/28/23	SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 – GR consolidated agencies (SPA fiscal balances ONLY) Oct. 20 – Full reporting agencies Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA) See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information.
07/28/23	Property Transfer Deadline Property Transfer Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers. Transfers between two external agencies cannot be entered into SPA. See Transferring Property in the SPA Process User’s Guide for complete instructions.
07/21/23	Certification of Physical Inventory Form Due Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
06/30/23	Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule See the 2023 Master Schedule of Year-End Close Events for: Processing deadlines. Support contacts. System maintenance dates and times.
06/30/23	SPA Fiscal Year-End Close Process SPA Fiscal Year-End Close Process The last SPA processing cycle before the fiscal year-end close runs Aug. 31. SPA will be available Sept. 5 to accept both fiscal 2022 and fiscal 2023 transactions. See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
05/19/23	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary to maintain any of these forms on your agency’s website, ensure the forms require login and are the most current version.
05/04/23	Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
02/24/23	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. An unencrypted email is not a secure transmission. Agencies must send confidential information in an encrypted email or as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
02/03/23	Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
01/20/23	Deadline to Request Unclaimed Funds Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
12/30/22	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations or Payment Services) link to their specific forms on the Forms page.
10/07/22	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 — GR consolidated agencies (SPA fiscal balances ONLY). Oct. 20 — Full reporting agencies. Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA). See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information.
09/23/22	Reminder – Fiscal Management Customer Service Survey Reminder – Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions.
09/16/22	2022 Fiscal Management Customer Service Survey 2022 Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions about the survey.
09/02/22	Reminder – Certification of Physical Inventory Form Due Reminder – Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller’s office by Sept. 20. See Certification of Physical Inventory in the SPA Process User’s Guide for details.
09/02/22	Reminder – Property Transfers Deadline Reminder – Property Transfers Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. See Transferring Property in the SPA Process User’s Guide for complete instructions.
08/26/22	Reminder – SPA/AFR Reconciliation Deadlines Reminder – SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 — GR consolidated agencies (SPA fiscal balances ONLY). Oct. 20 — Full reporting agencies. Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA). See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in Chapter 2 of the SPA Process User’s Guide (FPP N.005) for more information.
08/12/22	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2022 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines. System maintenance dates and times. Support contacts.
08/05/22	Property Transfer Deadline Property Transfer Deadline Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations. Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers. Transfers between two external agencies cannot be entered into SPA. See Transferring Property the SPA Process User's Guide for complete instructions.
07/29/22	SPA/AFR Reconciliation Deadlines SPA/AFR Reconciliation Deadlines State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are: Sept. 20 — GR consolidated agencies (SPA fiscal balances ONLY) Oct. 20 — Full reporting agencies Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA) See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information.
07/22/22	Certification of Physical Inventory Form Due Certification of Physical Inventory Form Due State agencies must conduct an annual physical inventory of property by Aug. 31. Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller's office by Sept. 20. See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details.
07/01/22	Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule See the 2022 Master Schedule of Year-End Close Events, which includes: Processing deadlines. Support contacts. System maintenance dates and times.
07/01/22	SPA Fiscal Year-End Close Process SPA Fiscal Year-End Close Process The last SPA processing cycle before the fiscal year-end close runs Aug. 31. SPA will be available Sept. 2 to accept both fiscal 2022 and fiscal 2023 transactions. See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
05/06/22	New SPA Tutorials New SPA Tutorials New video tutorials offer policy and procedure training for the Statewide Property Accounting (SPA) system. Topics include capital asset tracking, reporting and accounting. See Web-Based Training and Tutorials for more information.
05/06/22	Reminder – Deadline to Request Unclaimed Funds Reminder – Deadline to Request Unclaimed Funds Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
03/18/22	Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management. Email is not a secured transmission. Agencies must send confidential information as an encrypted email attachment as prescribed by your agency’s information security policy. See Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.