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State Pass-Through Activities Tutorial

Lesson 4: SPTR Web Application Instruction & Deadlines

Certification

Certification consists of both an initial certification and a final certification.

Initial Certification

The initial certification deadline is Sept. 1, 20CY. The initial certification confirms the submission is an accurate representation of the agency’s interagency state pass-through USAS records for the current fiscal year. Take the following steps in order to complete the initial certification:

  1. Access the Main Menu.
  2. Select Initial Certification in the certification area
  3. Review the certification statement.
  4. Enter the name, title and telephone number for the individual responsible for entry in SPTR.
  5. Click Certify Initial Pass-through Entries.
    The screen displays the agency’s status as Completed and includes the date, the number of records and the agency’s contact information.

The initial certification is closed after Sept. 1, 20CY. Contact your assigned financial reporting analyst new window if you miss the initial certification deadline of Sept. 1, 20CY.

Final Certification

The Final Certification deadline is Sept. 28, 20CY. Agencies must fully reconcile all interagency state pass-throughs and enter all interagency transactions in USAS before completing this certification. Any difference between the Grant Reconciliation Report and USAS Reconciliation Report (other than differences for intra-system universities transfers) must be resolved prior to final certification. Contact your financial reporting analyst prior to the certification deadline to resolve any differences between intra-system university transfers. More information regarding these reports is available in the next section. Take the following steps in order to complete the final certification:

  1. Access the Main Menu.
  2. Select Final Certification in the certification area.
  3. Review the certification statement.
  4. Enter the name, title and telephone number for the individual responsible for entry in SPTR.
  5. Click Submit Final Certification.
    The screen displays the agency’s status as Completed and includes date, the agency’s contact information and any comments that were added.

Next: Reports