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State Pass-Through Activities Tutorial

Lesson 4: SPTR Web Application Instruction & Deadlines

Main Menu Options

Once logged in, the SPTR Main Menu screen displays.

SPTR Main Menu screen.
  1. Select your agency from the drop-down menu.
    –OR–
    Enter your agency number in the Enter Agy No field.
  2. From the Main Menu, select from options listed under Data Entry, Certification or Reports.

Data Entry

The Revenue and Expenditures options allow the end users to enter state pass-through revenues and expenditures

The Batch Entry option allows the input of numerous grants at one time by submitting a specially formatted Excel spreadsheet. More information regarding these options is available later in this lesson.

Certification

Initial certification (due Sept. 1, 20CY) — Certifies the selected agency has entered its interagency state pass-through records (including accruals) in SPTR.

Final certification (due Sept. 28, 20CY) — Certifies the selected agency has fully reconciled all interagency state pass-throughs to other agencies and to USAS.

Note: All agencies must enter USAS interfund/interagency transactions by close of business (COB) on Sept. 26. If Sept. 26 falls on a weekend, all transactions must be entered in USAS by COB on the prior Friday or they are not be processed until the following Monday.

More information regarding the initial and final certifications is available later in this lesson.

Reports

The Schedule 1B report (generated by SPTR) is based on both the USAS information and the data entered in SPTR. Agencies are not required to submit this schedule since the Comptroller’s office uses SPTR to download all state pass-through information.

The Grant Reconciliation Report is based entirely on the data entered in the SPTR by the grantor (agency sending the money) and the grantee (agency receiving the money).

The USAS Reconciliation Report is based entirely on data in USAS for both the grantor and the grantee. To successfully certify, the total revenue and total expenditure amounts must reconcile between the Grant Reconciliation Report and the USAS Reconciliation Report. More information regarding these reports is available later in this lesson.

Next: Data Entry