USAS User’s Manual –
Chapter 4 – Classification (continued)
Fund Structure
Purpose of Fund Structure
Fund Structure records appropriated fund activity for the legislature and reports financial information for local bank accounts. Fund Structure also incorporates the GAAP Fund Structure for reporting of funds in accordance with GAAP.
Fund Structure
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Coding Block Elements (Transaction Entry Level)
- 1—PCA (26)
- 2—Index (24)
- 9—Fund (Agency Fund) (D23)
Required Elements
The Fund (D23 Profile) is a required element of Fund Structure. An agency must establish an agency fund for each unique combination of appropriated or GAAP Fund/GAAP Fund Type.
An agency fund must be present on all transactions to infer Appropriated Fund and GAAP Fund/GAAP Fund Type. This Fund may be directly entered by a user or inferred from PCA or index.
Inferred Elements
Five elements are inferred in the Fund Structure:
- Appropriated Fund (D22 Profile)-accounts for specific activities and objectives according to legislative acts, special regulations, and restrictions or limitations.
- State Fund Group (D53 Profile, Table ID FDGP)-identical to ‘Classification’ listed for each fund in the Comptroller Manual of Accounts. State Fund Group allows appropriated funds to be summarized for the State of Texas Annual Cash Report.
- GAAP Fund Profile (D24)-consolidates funds for GAAP reporting purposes (for example, combining statements on the Comprehensive Annual Financial Report (ACFR).
- GAAP Fund Type (D21 Profile)-categorizes GAAP Funds according to major fund types and account groups in the Codification of Governmental Accounting and Financial Reporting Standards. GAAP Fund Type also determines the ‘Fund’ used in the ACFR. GASB Codification, Section 1300.104.
- GAAP Fund Group (D20 Profile)-groups GAAP funds according to ‘Fund categories’ shown in GASB Codification.