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HRIS Online Inquiry and Entry Guide
Chapter 4 – Payroll Inquiry Screens

Payroll Inquiry Screens for Pending and Posted Payroll Information: FT and PT

These screens display pending and posted payroll information.

FT – Fund Transfer Transactions

This screen contains data from the payment fund transfer entry record (record ID 89) or the PRFT online screen.

  1. Enter FT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISFT.

  2. Press Enter.

    The Fund Transfer Transactions screen appears.

USER123  F48CISFT                   HRIS                   MM/DD/YYYY 03:56:29 
     ALT CMD: ____         FUND TRANSFER TRANSACTIONS       PAGE:   1 OF   1   
                                                                               
 AGY: ___    FY: ____    SSN: _________    FROM JOB: ___    DATE OPTION: _     
     FROM PAY PERIOD: ________     VOUCHER NO: _______________                 
     NAME L: ___________________________________ F: _______________ M: _       
                                                                               
   VOUCHER NO         SSN    JOB START PP SEQ FUND PCA   D  END PP  PROC DT  P 
   --------------- --------- --- -------- --- ---- ----- - -------- -------- - 
 1                                                                             
 2                                                                             
 3                                                                             
 4                                                                             
 5                                                                             
 6                                                                             
 7                                                                             
 8                                                                             
 9                                                                             
 SELECT: _                                                                
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
        
        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    FROM JOB (Available)
    Enter the from job number of the position for which the employee was paid.

    DATE OPTION (Available)
    Enter the date option.

    FROM PAY PERIOD
    Enter the from pay period.

    VOUCHER NO
    Enter the agency voucher number.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NO (Display)
    Displays the agency voucher number.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job from number.

    START PP (Display)
    Displays the starting pay period effective date.

    SEQ (Display)
    Displays the fund transfer sequence number.

    FUND (Display)
    Displays the from fund number for the fund transfer.

    PCA (Display)
    Displays the from program cost account number.

    D (Display)
    Displays the date option for the fund transfer.

    END PP (Display)
    Displays the ending pay period effective date for the fund transfer.

    PROC DT (Display)
    Displays the date the fund transfer posted to the permanent tables in the HRIS system.

    P (Display)
    Displays if the fund transfer transaction is posted – (Y) yes or (N) no.

PT – Voucher Summary Payroll Trans Control

This screen contains summary data for all transactions within a certain voucher.

  1. Enter PT in the OPTION field of the Inquiry Screen Menu.

    or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPT.

  2. Press Enter.

    The Voucher Summary Payroll Trans Control screen appears.

USER123  F48CISPT                  HRIS                    MM/DD/YYYY 04:13:22 
          ____                 VOUCHER SUMMARY                    PAGE:       1 
                            PAYROLL TRANS CONTROL                              
                                                                               
    AGENCY NO:  ___     VOUCHER NO:  _______________       FISCAL YR:  ____    
                                                                               
 NO. PMTS:           PROCESS-DT:               TRANS-CD:       PROC-REQ:       
 PMTS-BAL:           PAY-END-DT:              LOCAL-IND:                       
                                                                               
 PREV-VOUCHER-AMT:                                                             
                                                                               
 VOUCHER-AMT      = GROSS-AMT/EMPLR-MATCH/STA-CONTR                            
                  =                           GROSS-AMT:                       
                                            EMPLR-MATCH:                       
                                              STA-CONTR:                       
                                                                               
 GROSS-AMT        = PMT-AMT/DED-AMT                                            
                  =                             PMT-AMT:                       
                                                DED-AMT:                       
                                                                               
                                                                               
ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- 
            PVSC  MAIN  MENU                                            END    
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    VOUCHER NO (Key Mandatory)
    Enter the voucher number for your inquiry.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. Press Enter to continue.
  3. The following fields display for the voucher number you entered:

    NO PMTS (Display)
    Displays the number of payments. This information comes from the count of payment records (Record ID 83 or PRPP screen) submitted with this voucher.

    PROCESS DT (Display)
    Displays the date the voucher posted to the permanent tables. This field will be blank if voucher is not posted.

    TRANS CD (Display)
    Displays the transaction code reported on the voucher.

    PROC-REQ (Display)
    Displays the processing status of this voucher (processing required).

    N No Errors – Not posted
    Y In balance and ready to post
    U Outstanding USAS problems
    H Outstanding personnel problems
    B Outstanding USAS and personnel problems
    R Rejects or pending errors.
    P Posted

    PMTS BAL (Display)
    Displays the number of balanced payments within the voucher.

    PAY END DT (Display)
    Displays the pay period end-date on the voucher.

    LOCAL IND (Display)
    Displays the local fund indicator reported on the voucher.

    PREV VOUCHER AMT (Not used)
    This field is not used.

    VOUCHER AMT (Display)
    Displays the voucher amount.

    GROSS AMT/EMPLR MATCH/STA CONTR (Display)
    Displays the sum of all gross amounts from entitlement records (Record ID 85 or PRPE screen), plus the sum of all employer match amounts for deduction code FIC from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    Note: The sum of the values from the GROSS AMT and the EMPLR-MATCH fields should equal the VOUCHER-AMT.

    GROSS AMT (Display)
    Displays the sum of all entitlements submitted with this voucher.

    EMPLR MATCH (Display)
    Displays the sum of all employer match amounts reported for the Deduction Code FIC.

    PMT AMT/DED AMT (Display)
    Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) combined with the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    PMT AMT (Display)
    Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) submitted with this voucher.

    DED AMT (Display)
    Displays the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    Note: The sum of the values from the PMT-AMT and DED-AMT fields should equal the GROSS-AMT.

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