Skip to content

HRIS Online Inquiry and Entry Guide
Chapter 4 – Payroll Inquiry Screens

Posted Payroll Inquiry Screens: PV, PP, PE, PD, HR and YB

The following screens display posted payroll information.

PV – Posted Voucher Transactions

This screen displays agency voucher information from the payment voucher information (Record ID 81) or the PRVE online screen that has posted to the permanent tables.

  1. Enter PV in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPV.
  2. Press Enter.

    The Posted Voucher Transactions screen appears.

USER123  F48CISPV                   HRIS                   MM/DD/YYYY 02:15:18 
     ALT CMD: ____        POSTED VOUCHER TRANSACTIONS      PAGE:   1 OF   1    
                                                                                
 AGY: ___   FY: ____  VOUCHER: _______________   PAY DT: ________  TRANS CD: ___ 
                                                                               
                                                                                
    VOUCHER           PAY   PAYMENT    PROCESS    TRN      VOUCHER        PAY   
    NUMBER            TYP   END DATE    DATE      CDE       AMOUNT        DATE  
    ---------------   ---   --------   --------   ---   -------------   -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
    SELECT: _                                                                   
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    VOUCHER (Available)
    Enter the agency voucher number.

    PAY DT (Available)
    Enter payment date.

    TRANS CD (Available)
    Enter the voucher transaction code

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays agency voucher number(s) for posted vouchers.

    PAY TYP (Display)
    Displays the payroll type for posted vouchers.

    PAYMENT END DATE (Display)
    Displays the pay end-date for posted vouchers.

    PROCESS DATE (Display)
    Displays the date the voucher posted to the HRIS permanent tables.

    TRN CDE (Display)
    Displays the voucher transaction code for posted vouchers

    VOUCHER AMOUNT (Display)
    Displays the voucher amount for posted vouchers.

    PAY DT (Display)
    Displays payment date for posted vouchers.

PP – Posted Payment Transactions

This screen displays payments from the payment information (Record ID 83) or the PRPP online screen that has posted to the permanent tables.

  1. Enter PP in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPP.
  2. Press Enter.

    The Posted Payment Transactions screen appears.

USER123  F48CISPP                   HRIS                   MM/DD/YYYY 02:33:26 
     ALT CMD: PAY         POSTED PAYMENT TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________    JOB: ___    PAY PERIOD: ________    
         VOUCHER: _______________    TRANS TYPE: __                             
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
     VOUCHER-NO       SSN    JOB   PPED   SEQ PAY-DATE    PAY-AMT    GROSS-PAID 
     PAY-NO     LINE  TT FUND  ORIG-VOUCHER   O-FY  CAN-DT  OT  PCT   C PROC-DT 
  ------------------------------------------------------------------------------ 
 1                                                                              
                                                                                
 2                                                                              
                                                                                
 3                                                                              
                                                                                
 4                                                                              
                                                                                
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
  
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter job number of the position for which the employee was paid for posted payments.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for posted payments.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid for posted payments.

    PPED (Display)
    Displays the pay end-date for posted payments.

    SEQ (Display)
    Displays the pay sequence number for posted payments.

    PAY DATE (Display)
    Displays the payment date for posted payments.

    PAY AMT (Display)
    Displays the pay amount for posted payments.

    GROSS PAID (Display)
    Displays the gross amount for posted payments.

    PAY NO (Display)
    Displays the pay number for posted payments.

    LINE (Display)
    Displays the line number for posted payments.

    TT (Display)
    Displays the pay transaction type for posted payments.

    FUND (Display)
    Displays the fund number for posted payments.

    ORIG VOUCHER (Display)
    Displays the original voucher number for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.

    O-FY (Display)
    Displays the original fiscal year for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.

    CAN DT (Display)
    Displays the pay cancel date for posted cancellations, direct deposit reversals, refunds or adjustments.

    OT (Display)
    Displays the original payment transaction type of posted cancellations, direct deposit reversals, refunds or adjustments.

    PCT (Display)
    Displays the percent time for posted payments.

    C (Display)
    Displays the cancellation code for posted cancellations.

    PROC DT (Display)
    Displays the date the payment posted to the HRIS permanent tables.

PE – Posted Entitlement Transactions

This screen displays information from the payment entitlement information (Record ID 85) or the PRPE online screen that have posted to the permanent tables.

  1. Enter PE in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPE.

  2. Press Enter.

    The Posted Entitlement Transactions screen appears.

USER123  F48CISPE                   HRIS                   MM/DD/YYYY 03:09:56 
     ALT CMD: ____     POSTED ENTITLEMENT TRANSACTIONS      PAGE:   1 OF   1   
                                                                               
 AGY: ___    SSN: _________    JOB: ___    PAY PERIOD: ________  ENT CD: ___   
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                  PAY PRD   PAY         COMP  AGY   --ENT--            PROCESS 
     SSN     JOB  EFF DATE  SEQ   PCA   OBJ   OBJ   CD  SEQ  AMOUNT     DATE   
  ---------  ---  --------  ---  -----  ----  ----  --- --- ---------  -------- 
1                                                                              
2                                                                              
3                                                                              
4                                                                              
5                                                                              
6                                                                              
7                                                                              
8                                                                              
9                                                                              
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    ENT CD (Available)
    Enter the entitlement code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PAY PRD EFF DATE (Display)
    Displays the pay period effective date for posted entitlements.

    PAY SEQ (Display)
    Displays the pay sequence number for posted entitlements.

    PCA (Display)
    Displays the program cost account (PCA) number for posted entitlements.

    COMP OBJ (Display)
    Displays the comptroller object for posted entitlements.

    AGY OBJ (Display)
    Displays the agency comptroller object for posted entitlements.

    ENT CD (Display)
    Displays the entitlement code for posted entitlements.

    ENT SEQ (Display)
    Displays the entitlement sequence number for posted entitlements.

    AMOUNT (Display)
    Displays the amount for posted entitlements.

    PROC-DT (Display)
    Displays the date the payment entitlement information posted to the HRIS permanent tables.

PD – Posted Deduction Transactions

This screen displays information from the payment deduction information (Record ID 87) or the PRPD online screen that has posted to the permanent tables.

  1. Enter PD in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the LT CMD field, then enter ISPD.
  2. Press Enter.

    The Posted Deduction Transactions screen appears.

USER123  F48CISPD                   HRIS                   MM/DD/YYYY 03:22:03 
     ALT CMD: ____       POSTED DEDUCTION TRANSACTIONS      PAGE:   1 OF   1   
                                                                               
 AGY: ___   SSN: _________   JOB: ___   PAY PERIOD: ________   DED CD: ___     
         NAME L: ___________________________________ F: _______________ M: _   
                                                                               
      SSN      JOB     PPED    PSEQ   DED       DSEQ   DED-AMT      WAGES      
   EMPLR-MTCH   FEE-AMT    CARRIER      ACTUAL-VID       PROC-DT               
   --------------------------------------------------------------------------- 
 1                                                                             
                                                                               
 2                                                                             
                                                                               
 3                                                                             
                                                                               
 4                                                                             
                                                                               
 5                                                                             
                                                                               
  SELECT: _                                                                    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    DED CD (Available)
    Enter the deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number for posted deductions.

    PPED (Display)
    Displays the pay period effective date for posted deductions.

    PSEQ (Display)
    Displays the pay sequence number for posted deductions.

    DED (Display)
    Displays the deduction code for posted deductions.

    DSEQ (Display)
    Displays the deduction code sequence number for posted deductions.

    DED AMT (Display)
    Displays the amount for posted deductions.

    WAGES (Display)
    Displays the wages for posted deductions.

    EMPLR MTCH (Display)
    Displays the employer match for FICA posted deductions.

    FEE AMT (Display)
    Displays the fee for posted deductions.

    CARRIER (Display)
    Displays the carrier number for posted deductions.

    ACTUAL VID (Display)
    Displays the vendor ID number only for posted deductions prior to Sept. 14, 2012.

    PROC DT (Display)
    Displays the date the payment deduction information posted to the HRIS permanent tables.

HR – Posted Hours by Type

This screen displays summary information from the payment information entry record (Record ID 83) or the PRPP online screen that has posted to the permanent tables.

  1. Enter HR in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISHR.
  2. Press Enter.

    The Posted Hours by Type screen appears.

USER123  F48CISHR                   HRIS                   MM/DD/YYYY 03:33:17 
     ALT CMD: ____           POSTED HOURS BY TYPE           PAGE:   1 OF   1   
                                                                               
 AGY: ___    SSN: _________    JOB: ___    PAY PERIOD: ________    TYPE: ___   
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                                  PAY PRD       PAY     HOURS                  
             SSN         JOB      EFF DATE      SEQ     TYPE        HOURS      
          ---------      ---      --------      ---     ----      ----------   
        1                                                                      
        2                                                                      
        3                                                                      
        4                                                                      
        5                                                                      
        6                                                                      
        7                                                                      
        8                                                                      
        9                                                                      
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    TYPE (Available)
    Enter the hours type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number for posted payments.

    PAY PRD EFF DATE (Display)
    Displays the pay period effective date for posted payments.

    PAY SEQ (Display)
    Displays the pay sequence number for posted payments.

    HOURS TYPE (Display)
    Displays the hours type code for posted payments.

    HOURS (Display)
    Displays the hours for posted payments.

YB – Year to Date Balances

This screen displays summary information from the payment entitlement information entry record (Record ID 85) and the payment deduction information entry record (Record ID 87) that has posted to the permanent tables.

  1. Enter YB in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISYB.

  2. Press Enter.

    The Year to Date Balance screen appears.

USER123  F48CISYB                   HRIS                   MM/DD/YYYY 03:46:03 
     ALT CMD: ____           YEAR TO DATE BALANCE           PAGE:   1 OF   1   
                                                                               
 AGY: ___     FISCAL YR: ____     SSN: _________     JOB: ___     TYPE: ___    
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                      BAL    BALANCE        DED        EMPLOYER      FEE       
         SSN     JOB  TYP    AMOUNT        WAGES        MATCH       AMOUNT     
      ---------  ---  ---  -----------  -----------  -----------  ----------   
    1                                                                          
    2                                                                          
    3                                                                          
    4                                                                          
    5                                                                          
    6                                                                          
    7                                                                          
    8                                                                          
    9                                                                          
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter job number of the position for which employee was paid.

    TYPE (Available)
    Enter either an entitlement code or a deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which employee was paid.

    BAL TYPE (Display)
    Displays the selected entitlement code or deduction code.

    BALANCE AMOUNT (Display)
    Displays the sum of all amounts for the fiscal year for selected entitlements or deductions.

    DED WAGES (Display)
    Displays sum of wages reported for applicable deduction codes.

    EMPLOYER MATCH (Display)
    Displays sum of employer match amounts for FIC (FICA) balance type.

    FEE AMOUNT (Display)
    Displays sum of fee amounts for applicable deduction codes.

Back to Top

PDF documents require the latest version of Adobe Acrobat Reader.