HRIS Online Inquiry and Entry Guide –
Chapter 4 – Payroll Inquiry Screens
Posted Payroll Inquiry Screens: PV, PP, PE, PD, HR and YB
The following screens display posted payroll information.
PV – Posted Voucher Transactions
This screen displays agency voucher information from the payment voucher information (Record ID 81) or the PRVE online screen that has posted to the permanent tables.
- Enter PV in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISPV. - Press Enter.
The Posted Voucher Transactions screen appears.
USER123 F48CISPV HRIS MM/DD/YYYY 02:15:18
ALT CMD: ____ POSTED VOUCHER TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ VOUCHER: _______________ PAY DT: ________ TRANS CD: ___
VOUCHER PAY PAYMENT PROCESS TRN VOUCHER PAY
NUMBER TYP END DATE DATE CDE AMOUNT DATE
--------------- --- -------- -------- --- ------------- --------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
VOUCHER (
Available)
Enter the agency voucher number.PAY DT (
Available)
Enter payment date.TRANS CD (
Available)
Enter the voucher transaction code - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays agency voucher number(s) for posted vouchers.PAY TYP (
Display)
Displays the payroll type for posted vouchers.PAYMENT END DATE (
Display)
Displays the pay end-date for posted vouchers.PROCESS DATE (
Display)
Displays the date the voucher posted to the HRIS permanent tables.TRN CDE (
Display)
Displays the voucher transaction code for posted vouchersVOUCHER AMOUNT (
Display)
Displays the voucher amount for posted vouchers.PAY DT (
Display)
Displays payment date for posted vouchers.
PP – Posted Payment Transactions
This screen displays payments from the payment information (Record ID 83) or the PRPP online screen that has posted to the permanent tables.
- Enter PP in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISPP. - Press Enter.
The Posted Payment Transactions screen appears.
USER123 F48CISPP HRIS MM/DD/YYYY 02:33:26
ALT CMD: PAY POSTED PAYMENT TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ SSN: _________ JOB: ___ PAY PERIOD: ________
VOUCHER: _______________ TRANS TYPE: __
NAME L: ___________________________________ F: _______________ M: _
VOUCHER-NO SSN JOB PPED SEQ PAY-DATE PAY-AMT GROSS-PAID
PAY-NO LINE TT FUND ORIG-VOUCHER O-FY CAN-DT OT PCT C PROC-DT
------------------------------------------------------------------------------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter job number of the position for which the employee was paid for posted payments.PAY PERIOD (
Available)
Enter pay effective date.VOUCHER (
Available)
Enter the agency voucher number.TRANS TYPE (
Available)
Enter the pay transaction type.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays the agency voucher number for posted payments.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid for posted payments.PPED (
Display)
Displays the pay end-date for posted payments.SEQ (
Display)
Displays the pay sequence number for posted payments.PAY DATE (
Display)
Displays the payment date for posted payments.PAY AMT (
Display)
Displays the pay amount for posted payments.GROSS PAID (
Display)
Displays the gross amount for posted payments.PAY NO (
Display)
Displays the pay number for posted payments.LINE (
Display)
Displays the line number for posted payments.TT (
Display)
Displays the pay transaction type for posted payments.FUND (
Display)
Displays the fund number for posted payments.ORIG VOUCHER (
Display)
Displays the original voucher number for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.O-FY (
Display)
Displays the original fiscal year for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.CAN DT (
Display)
Displays the pay cancel date for posted cancellations, direct deposit reversals, refunds or adjustments.OT (
Display)
Displays the original payment transaction type of posted cancellations, direct deposit reversals, refunds or adjustments.PCT (
Display)
Displays the percent time for posted payments.C (
Display)
Displays the cancellation code for posted cancellations.PROC DT (
Display)
Displays the date the payment posted to the HRIS permanent tables.
PE – Posted Entitlement Transactions
This screen displays information from the payment entitlement information (Record ID 85) or the PRPE online screen that have posted to the permanent tables.
- Enter PE in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISPE. - Press Enter.
The Posted Entitlement Transactions screen appears.
USER123 F48CISPE HRIS MM/DD/YYYY 03:09:56
ALT CMD: ____ POSTED ENTITLEMENT TRANSACTIONS PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ ENT CD: ___
NAME L: ___________________________________ F: _______________ M: _
PAY PRD PAY COMP AGY --ENT-- PROCESS
SSN JOB EFF DATE SEQ PCA OBJ OBJ CD SEQ AMOUNT DATE
--------- --- -------- --- ----- ---- ---- --- --- --------- --------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number of the position for which the employee was paid.PAY PERIOD (
Available)
Enter pay effective date.ENT CD (
Available)
Enter the entitlement code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid.PAY PRD EFF DATE (
Display)
Displays the pay period effective date for posted entitlements.PAY SEQ (
Display)
Displays the pay sequence number for posted entitlements.PCA (
Display)
Displays the program cost account (PCA) number for posted entitlements.COMP OBJ (
Display)
Displays the comptroller object for posted entitlements.AGY OBJ (
Display)
Displays the agency comptroller object for posted entitlements.ENT CD (
Display)
Displays the entitlement code for posted entitlements.ENT SEQ (
Display)
Displays the entitlement sequence number for posted entitlements.AMOUNT (
Display)
Displays the amount for posted entitlements.PROC-DT (
Display)
Displays the date the payment entitlement information posted to the HRIS permanent tables.
PD – Posted Deduction Transactions
This screen displays information from the payment deduction information (Record ID 87) or the PRPD online screen that has posted to the permanent tables.
- Enter PD in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theLT CMDfield, then enter ISPD. - Press Enter.
The Posted Deduction Transactions screen appears.
USER123 F48CISPD HRIS MM/DD/YYYY 03:22:03
ALT CMD: ____ POSTED DEDUCTION TRANSACTIONS PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ DED CD: ___
NAME L: ___________________________________ F: _______________ M: _
SSN JOB PPED PSEQ DED DSEQ DED-AMT WAGES
EMPLR-MTCH FEE-AMT CARRIER ACTUAL-VID PROC-DT
---------------------------------------------------------------------------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number.PAY PERIOD (
Available)
Enter the pay period effective date.DED CD (
Available)
Enter the deduction code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number for posted deductions.PPED (
Display)
Displays the pay period effective date for posted deductions.PSEQ (
Display)
Displays the pay sequence number for posted deductions.DED (
Display)
Displays the deduction code for posted deductions.DSEQ (
Display)
Displays the deduction code sequence number for posted deductions.DED AMT (
Display)
Displays the amount for posted deductions.WAGES (
Display)
Displays the wages for posted deductions.EMPLR MTCH (
Display)
Displays the employer match for FICA posted deductions.FEE AMT (
Display)
Displays the fee for posted deductions.CARRIER (
Display)
Displays the carrier number for posted deductions.ACTUAL VID (
Display)
Displays the vendor ID number only for posted deductions prior to Sept. 14, 2012.PROC DT (
Display)
Displays the date the payment deduction information posted to the HRIS permanent tables.
HR – Posted Hours by Type
This screen displays summary information from the payment information entry record (Record ID 83) or the PRPP online screen that has posted to the permanent tables.
- Enter HR in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISHR. - Press Enter.
The Posted Hours by Type screen appears.
USER123 F48CISHR HRIS MM/DD/YYYY 03:33:17
ALT CMD: ____ POSTED HOURS BY TYPE PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ TYPE: ___
NAME L: ___________________________________ F: _______________ M: _
PAY PRD PAY HOURS
SSN JOB EFF DATE SEQ TYPE HOURS
--------- --- -------- --- ---- ----------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number.PAY PERIOD (
Available)
Enter the pay period effective date.TYPE (
Available)
Enter the hours type.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number for posted payments.PAY PRD EFF DATE (
Display)
Displays the pay period effective date for posted payments.PAY SEQ (
Display)
Displays the pay sequence number for posted payments.HOURS TYPE (
Display)
Displays the hours type code for posted payments.HOURS (
Display)
Displays the hours for posted payments.
YB – Year to Date Balances
This screen displays summary information from the payment entitlement information entry record (Record ID 85) and the payment deduction information entry record (Record ID 87) that has posted to the permanent tables.
- Enter YB in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISYB. - Press Enter.
The Year to Date Balance screen appears.
USER123 F48CISYB HRIS MM/DD/YYYY 03:46:03
ALT CMD: ____ YEAR TO DATE BALANCE PAGE: 1 OF 1
AGY: ___ FISCAL YR: ____ SSN: _________ JOB: ___ TYPE: ___
NAME L: ___________________________________ F: _______________ M: _
BAL BALANCE DED EMPLOYER FEE
SSN JOB TYP AMOUNT WAGES MATCH AMOUNT
--------- --- --- ----------- ----------- ----------- ----------
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SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter job number of the position for which employee was paid.TYPE (
Available)
Enter either an entitlement code or a deduction code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which employee was paid.BAL TYPE (
Display)
Displays the selected entitlement code or deduction code.BALANCE AMOUNT (
Display)
Displays the sum of all amounts for the fiscal year for selected entitlements or deductions.DED WAGES (
Display)
Displays sum of wages reported for applicable deduction codes.EMPLOYER MATCH (
Display)
Displays sum of employer match amounts for FIC (FICA) balance type.FEE AMOUNT (
Display)
Displays sum of fee amounts for applicable deduction codes.