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HRIS Online Inquiry and Entry Guide
Chapter 4 – Payroll Inquiry Screens

Pending Payroll Inquiry Screens: VT, PM, ET and DT

These screens display pending payroll information.

VT – Pending Voucher Transactions

This screen contains data from the payment voucher information, (Record ID 81) or the PRVE online screen for agency vouchers that are pending (not posted).

  1. Enter VT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISVT.

  2. Press Enter.

    The Pending Voucher Transactions screen appears.

USER123  F48CISVT                   HRIS                   MM/DD/YYYY 10:34:33 
     ALT CMD: ____       PENDING VOUCHER TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
 AGY: ___   FY: ____  VOUCHER: _______________   PAY DT: ________  TRANS CD: ___ 
                                                                               
                                                                                
    AGY    VOUCHER      FIS  TRN PAYMENT  PAY   PAY         VOUCHER   L PROCESS 
    NO     NUMBER       YEAR CDE END DATE TYP   DATE        AMOUNT    F  DATE   
    --- --------------- ---- --- -------- --- -------- -------------- - -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
    SELECT: _                                                                   
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    VOUCHER (Available)
    Enter the agency voucher number.

    PAY DT (Available)
    Enter the payment date, i.e., the date the warrant was issued or direct deposit was effective.

    TRANS CD (Available)
    Enter the voucher transaction code submitted on the voucher.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    AGY NO (Display)
    Displays your agency number.

    VOUCHER NUMBER (Display)
    Displays agency voucher number(s) for each pending voucher based on selection criteria of your inquiry.

    FIS YEAR (Display)
    Displays the fiscal year for each pending voucher.

    TRN CDE (Display)
    Displays the voucher transaction code submitted for each pending voucher.

    PAYMENT END DATE (Display)
    Displays the pay end-date for each pending voucher.

    PAY TYP (Display)
    Displays the payroll type for each pending voucher.

    PAY DT (Display)
    Displays the payment date for each pending voucher.

    VOUCHER AMOUNT (Display)
    Displays the voucher amount for each pending voucher.

    LF (Display)
    Displays the local fund indicator for each pending voucher.

    PROCESS DATE (Display)
    Displays the date the pending voucher record initially processed to the HRIS pending tables.

PM – Pending Payment Transactions

This screen displays summary information on pending payment transactions. This screen contains data from the Payment Information Record (record ID 83) or the PRPP online screen for pending payments.

  1. Enter PM in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPM.

  2. Press Enter.

    The Pending Payment Transactions screen appears.

USER123  F48CISPM                   HRIS                   MM/DD/YYYY 11:30:11 
     ALT CMD: ____       PENDING PAYMENT TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________    JOB: ___    PAY PERIOD: ________    
         VOUCHER: _______________    TRANS TYPE: __                             
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
    VOUCHER NO         SSN    JOB   PPED   LINE    PAY NO      TT FUND PROC DT  
    --------------- --------- --- -------- ----- ------------- -- ---- -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number of the pending payments.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job of the position number for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending payments.

    LINE (Display)
    Displays the line number for pending payments.

    PAY NO (Display)
    Displays the pay number for pending payments.

    TT (Display)
    Displays the pay transaction type for pending payments.

    FUND (Display)
    Displays the fund number for pending payments.

    PROC DT (Display)
    Displays the date the pending payment initially processed to the HRIS pending tables.

ET – Pending Entitlement Transactions

This screen displays summary information about pending entitlement transactions. This screen contains data from the payment entitlement information, (Record ID 85) or the PRPE online screen for pending entitlements.

  1. Enter ET in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISET.

  2. Press Enter.

    The Pending Entitlement Transactions screen appears.

USER123  F48CISET                   HRIS                   MM/DD/YYYY 11:51:37 
     ALT CMD: ____     PENDING ENTITLEMENT TRANSACTIONS     PAGE:   1 OF       
                                                                               
 AGY: ___    FY: ____    SSN: _________   JOB: ___   PAY PERIOD: ________      
        VOUCHER: _______________   TRANS TYPE: __        ENT CD: ___           
         NAME L: ___________________________________ F: _______________ M: _   
                                                                               
   VOUCHER-NO           SSN      JOB     PPED     LINE     PAY-NO         TT   
                     PCA     OBJ    AOBJ   ENT   SEQ     AMOUNT     PROC-DT    
   ---------------------------------------------------------------------------- 
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
  SELECT: _                                                                    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    ENT CD (Available)
    Enter the entitlement code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for pending entitlements.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending entitlements as reported on the Voucher Information, (Record ID 81) or PRVE screen for the payment.

    LINE (Display)
    Displays the line number for pending entitlements.

    PAY NO (Display)
    Displays the pay number for pending entitlements.

    TT (Display)
    Displays the pay transaction type for pending entitlements.

    PCA (Display)
    Displays the program cost account (PCA) number for pending entitlements.

    OBJ (Display)
    Displays the comptroller object code for pending entitlements.

    AOBJ (Display)
    Displays the agency comptroller object code for pending entitlements.

    ENT (Display)
    Displays the entitlement code for pending entitlements.

    SEQ (Display)
    Displays the entitlement sequence number for pending entitlements.

    AMOUNT (Display)
    Displays the amount for pending entitlements.

    PROC-DT (Display)
    Displays the date the pending entitlement initially processed to the HRIS pending tables.

DT – Pending Deduction Transactions

This screen displays summary information on pending deduction transactions. This screen contains data from the Payment Deduction Information Record (Record ID 87) or the PRPD online screen for pending deductions.

  1. Enter DT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISDT.

  2. Press Enter.

    The Pending Deduction Transactions screen appears.

USER123  F48CISDT                   HRIS                   MM/DD/YYYY 01:54:40 
     ALT CMD: ____      PENDING DEDUCTION TRANSACTIONS      PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________   JOB: ___   PAY PERIOD: ________      
         VOUCHER: _______________   TRANS TYPE: __        DED CD: ___           
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
   VOUCHER-NO         SSN    JOB   PPED   LINE    PAY NO      TT DED SEQ  PROC  
   --------------- --------- --- -------- ----- ------------- -- --- --- ------ 
 1                                                                              
 2                                                                              
 3                                                                              
 4                                                                              
 5                                                                              
 6                                                                              
 7                                                                              
 8                                                                              
 9                                                                              
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
 
        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    DED CD (Available)
    Enter the deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for pending deductions.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending deductions.

    LINE (Display)
    Displays the line number for pending deductions.

    PAY NO (Display)
    Displays the pay number for pending deductions.

    TT (Display)
    Displays the pay transaction type for pending deductions.

    DED (Display)
    Displays the deduction code for pending deductions.

    SEQ (Display)
    Displays the deduction code sequence number for pending deductions.

    PROC-DT (Display)
    Displays the date the pending deduction initially processed to the HRIS pending tables.

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