HRIS Online Inquiry and Entry Guide –
Chapter 4 – Payroll Inquiry Screens
How to Access HRIS Payroll Inquiry Screens
After logging on to HRIS through USAS, perform the following steps to access the HRIS payroll inquiry screens.
- Enter HRIS.
- Press Enter.
The HRIS News Screen appears.
USER123 F48MHMSG HRIS MM/DD/YYYY 01:53:46
ALT CMD: ____ NEWS SCREEN
DATE: 05/05/09
NEWS: WELCOME TO HRIS ONLINE!__________________________________________
_________________________________________________________________
THIS NEWS SCREEN WILL TELL YOU EVERYTHING YOU NEED TO KNOW_______
ABOUT UPCOMING EVENTS IN HRIS AND OTHER STATEWIDE SYSTEMS._______
_________________________________________________________________
SOME EXAMPLES ARE:_______________________________________________
_________________________________________________________________
* DATES WHEN STATEWIDE REPORTS WILL BE AVAILABLE____________
* WHEN SYSTEM ENHANCEMENTS WILL MIGRATE TO PRODUCTION_______
* AND SYSTEM AVAILABILITY!__________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN DELETE END
- Press Enter or F3.
The HRIS Main Menu screen appears.
HRIS________________________________________________________________
USER123 F48CMMSS HRIS MM/DD/YYYY 10:17:54
ALT CMD: ____ MAIN MENU
OPTION NAME
------ --------------------------
IS INQUIRY SCREEN MENU
PE CLASSIFIED PERSONNEL MENU
HE HIGHER ED PERSONNEL MENU
PR PAYMENT UPDATE MENU
RT REFERENCE TABLE UPDATE
SM HRIS SYSTEM MAINTENANCE
HM HRIS NEWS SCREENS
ENTER OPTION: __
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
END
- Enter IS in the
ENTER OPTIONfield. - Press Enter.
The HRIS Inquiry Screen Menu screen appears.
USER123 F48CISIS HRIS MM/DD/YYYY 03:40:31
ALT CMD: ____ INQUIRY SCREEN MENU
MENU : IS OPTION : __
OPTION NAME OPTION NAME
-- ------------------------------- -- ------------------------------
AP ACCEPTED PERSONNEL TRANSACTION DT PAYROLL PENDING DEDUCTION
EE EMPLOYEE ENTITLEMENT DATA ES EMPLOYEE SEARCH SCREEN
ET PAYROLL PENDING ENTITLEMENTS FT FUND TRANSFER TRANSACTIONS
HR POSTED HOURS BY TYPE MO MGMT O/R - AUDIT TRAIL INQUIRY
PD EMPL PAY DEDUCTION HISTORY PE POSTED ENTITLEMENT TRANSACTION
PM PENDING PAYMENT TRANSACTIONS PP POSTED PAYMENT TRANSACTIONS
PT VOUCHER SUMMARY (PAY TRAN CTL) PV POSTED VOUCHER TRANSACTIONS
RP REJECTED PERSONNEL TRANSACTION SC SALARY CAP INQUIRY SCREEN
TH SALARY TRANSACTION/JOB HISTORY TP TOTAL PERSONNEL TRANSACTION
VT PENDING VOUCHER TRANS INQUIRY YB YEAR TO DATE BALANCES
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN END
The inquiry screens are listed from left to right, in alphabetical order. Some screens are for personnel inquiry; some are for payroll inquiry. A few are for Comptroller staff inquiry only.
Pending Payroll Inquiry Screens: VT, PM, ET and DT
These screens display pending payroll information.
VT – Pending Voucher Transactions
This screen contains data from the payment voucher information, (Record ID 81) or the PRVE online screen for agency vouchers that are pending (not posted).
- Enter VT in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISVT. - Press Enter.
The Pending Voucher Transactions screen appears.
USER123 F48CISVT HRIS MM/DD/YYYY 10:34:33
ALT CMD: ____ PENDING VOUCHER TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ VOUCHER: _______________ PAY DT: ________ TRANS CD: ___
AGY VOUCHER FIS TRN PAYMENT PAY PAY VOUCHER L PROCESS
NO NUMBER YEAR CDE END DATE TYP DATE AMOUNT F DATE
--- --------------- ---- --- -------- --- -------- -------------- - --------
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
VOUCHER (
Available)
Enter the agency voucher number.PAY DT (
Available)
Enter the payment date, i.e., the date the warrant was issued or direct deposit was effective.TRANS CD (
Available)
Enter the voucher transaction code submitted on the voucher. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in the
available fields:
AGY NO (
Display)
Displays your agency number.VOUCHER NUMBER (
Display)
Displays agency voucher number(s) for each pending voucher based on selection criteria of your inquiry.FIS YEAR (
Display)
Displays the fiscal year for each pending voucher.TRN CDE (
Display)
Displays the voucher transaction code submitted for each pending voucher.PAYMENT END DATE (
Display)
Displays the pay end-date for each pending voucher.PAY TYP (
Display)
Displays the payroll type for each pending voucher.PAY DT (
Display)
Displays the payment date for each pending voucher.VOUCHER AMOUNT (
Display)
Displays the voucher amount for each pending voucher.LF (
Display)
Displays the local fund indicator for each pending voucher.PROCESS DATE (
Display)
Displays the date the pending voucher record initially processed to the HRIS pending tables.
PM – Pending Payment Transactions
This screen displays summary information on pending payment transactions. This screen contains data from the Payment Information Record (record ID 83) or the PRPP online screen for pending payments.
- Enter PM in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISPM. - Press Enter.
The Pending Payment Transactions screen appears.
USER123 F48CISPM HRIS MM/DD/YYYY 11:30:11
ALT CMD: ____ PENDING PAYMENT TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ SSN: _________ JOB: ___ PAY PERIOD: ________
VOUCHER: _______________ TRANS TYPE: __
NAME L: ___________________________________ F: _______________ M: _
VOUCHER NO SSN JOB PPED LINE PAY NO TT FUND PROC DT
--------------- --------- --- -------- ----- ------------- -- ---- --------
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number of the position for which the employee was paid.PAY PERIOD (
Available)
Enter the pay period effective date.VOUCHER (
Available)
Enter the agency voucher number.TRANS TYPE (
Available)
Enter the pay transaction type.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays the agency voucher number of the pending payments.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job of the position number for which the employee was paid.PPED (
Display)
Displays the pay end-date for pending payments.LINE (
Display)
Displays the line number for pending payments.PAY NO (
Display)
Displays the pay number for pending payments.TT (
Display)
Displays the pay transaction type for pending payments.FUND (
Display)
Displays the fund number for pending payments.PROC DT (
Display)
Displays the date the pending payment initially processed to the HRIS pending tables.
ET – Pending Entitlement Transactions
This screen displays summary information about pending entitlement transactions. This screen contains data from the payment entitlement information, (Record ID 85) or the PRPE online screen for pending entitlements.
- Enter ET in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISET. - Press Enter.
The Pending Entitlement Transactions screen appears.
USER123 F48CISET HRIS MM/DD/YYYY 11:51:37
ALT CMD: ____ PENDING ENTITLEMENT TRANSACTIONS PAGE: 1 OF
AGY: ___ FY: ____ SSN: _________ JOB: ___ PAY PERIOD: ________
VOUCHER: _______________ TRANS TYPE: __ ENT CD: ___
NAME L: ___________________________________ F: _______________ M: _
VOUCHER-NO SSN JOB PPED LINE PAY-NO TT
PCA OBJ AOBJ ENT SEQ AMOUNT PROC-DT
----------------------------------------------------------------------------
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number of the position for which the employee was paid.PAY PERIOD (
Available)
Enter pay effective date.VOUCHER (
Available)
Enter the agency voucher number.TRANS TYPE (
Available)
Enter the pay transaction type.ENT CD (
Available)
Enter the entitlement code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays the agency voucher number for pending entitlements.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid.PPED (
Display)
Displays the pay end-date for pending entitlements as reported on the Voucher Information, (Record ID 81) or PRVE screen for the payment.LINE (
Display)
Displays the line number for pending entitlements.PAY NO (
Display)
Displays the pay number for pending entitlements.TT (
Display)
Displays the pay transaction type for pending entitlements.PCA (
Display)
Displays the program cost account (PCA) number for pending entitlements.OBJ (
Display)
Displays the comptroller object code for pending entitlements.AOBJ (
Display)
Displays the agency comptroller object code for pending entitlements.ENT (
Display)
Displays the entitlement code for pending entitlements.SEQ (
Display)
Displays the entitlement sequence number for pending entitlements.AMOUNT (
Display)
Displays the amount for pending entitlements.PROC-DT (
Display)
Displays the date the pending entitlement initially processed to the HRIS pending tables.
DT – Pending Deduction Transactions
This screen displays summary information on pending deduction transactions. This screen contains data from the Payment Deduction Information Record (Record ID 87) or the PRPD online screen for pending deductions.
- Enter DT in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISDT. - Press Enter.
The Pending Deduction Transactions screen appears.
USER123 F48CISDT HRIS MM/DD/YYYY 01:54:40
ALT CMD: ____ PENDING DEDUCTION TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ SSN: _________ JOB: ___ PAY PERIOD: ________
VOUCHER: _______________ TRANS TYPE: __ DED CD: ___
NAME L: ___________________________________ F: _______________ M: _
VOUCHER-NO SSN JOB PPED LINE PAY NO TT DED SEQ PROC
--------------- --------- --- -------- ----- ------------- -- --- --- ------
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number of the position for which the employee was paid.PAY PERIOD (
Available)
Enter pay effective date.VOUCHER (
Available)
Enter the agency voucher number.TRANS TYPE (
Available)
Enter the pay transaction type.DED CD (
Available)
Enter the deduction code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays the agency voucher number for pending deductions.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid.PPED (
Display)
Displays the pay end-date for pending deductions.LINE (
Display)
Displays the line number for pending deductions.PAY NO (
Display)
Displays the pay number for pending deductions.TT (
Display)
Displays the pay transaction type for pending deductions.DED (
Display)
Displays the deduction code for pending deductions.SEQ (
Display)
Displays the deduction code sequence number for pending deductions.PROC-DT (
Display)
Displays the date the pending deduction initially processed to the HRIS pending tables.
Posted Payroll Inquiry Screens: PV, PP, PE, PD, HR and YB
The following screens display posted payroll information.
PV – Posted Voucher Transactions
This screen displays agency voucher information from the payment voucher information (Record ID 81) or the PRVE online screen that has posted to the permanent tables.
- Enter PV in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISPV. - Press Enter.
The Posted Voucher Transactions screen appears.
USER123 F48CISPV HRIS MM/DD/YYYY 02:15:18
ALT CMD: ____ POSTED VOUCHER TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ VOUCHER: _______________ PAY DT: ________ TRANS CD: ___
VOUCHER PAY PAYMENT PROCESS TRN VOUCHER PAY
NUMBER TYP END DATE DATE CDE AMOUNT DATE
--------------- --- -------- -------- --- ------------- --------
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
VOUCHER (
Available)
Enter the agency voucher number.PAY DT (
Available)
Enter payment date.TRANS CD (
Available)
Enter the voucher transaction code - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays agency voucher number(s) for posted vouchers.PAY TYP (
Display)
Displays the payroll type for posted vouchers.PAYMENT END DATE (
Display)
Displays the pay end-date for posted vouchers.PROCESS DATE (
Display)
Displays the date the voucher posted to the HRIS permanent tables.TRN CDE (
Display)
Displays the voucher transaction code for posted vouchersVOUCHER AMOUNT (
Display)
Displays the voucher amount for posted vouchers.PAY DT (
Display)
Displays payment date for posted vouchers.
PP – Posted Payment Transactions
This screen displays payments from the payment information (Record ID 83) or the PRPP online screen that has posted to the permanent tables.
- Enter PP in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISPP. - Press Enter.
The Posted Payment Transactions screen appears.
USER123 F48CISPP HRIS MM/DD/YYYY 02:33:26
ALT CMD: PAY POSTED PAYMENT TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ SSN: _________ JOB: ___ PAY PERIOD: ________
VOUCHER: _______________ TRANS TYPE: __
NAME L: ___________________________________ F: _______________ M: _
VOUCHER-NO SSN JOB PPED SEQ PAY-DATE PAY-AMT GROSS-PAID
PAY-NO LINE TT FUND ORIG-VOUCHER O-FY CAN-DT OT PCT C PROC-DT
------------------------------------------------------------------------------
1
2
3
4
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter job number of the position for which the employee was paid for posted payments.PAY PERIOD (
Available)
Enter pay effective date.VOUCHER (
Available)
Enter the agency voucher number.TRANS TYPE (
Available)
Enter the pay transaction type.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NUMBER (
Display)
Displays the agency voucher number for posted payments.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid for posted payments.PPED (
Display)
Displays the pay end-date for posted payments.SEQ (
Display)
Displays the pay sequence number for posted payments.PAY DATE (
Display)
Displays the payment date for posted payments.PAY AMT (
Display)
Displays the pay amount for posted payments.GROSS PAID (
Display)
Displays the gross amount for posted payments.PAY NO (
Display)
Displays the pay number for posted payments.LINE (
Display)
Displays the line number for posted payments.TT (
Display)
Displays the pay transaction type for posted payments.FUND (
Display)
Displays the fund number for posted payments.ORIG VOUCHER (
Display)
Displays the original voucher number for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.O-FY (
Display)
Displays the original fiscal year for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.CAN DT (
Display)
Displays the pay cancel date for posted cancellations, direct deposit reversals, refunds or adjustments.OT (
Display)
Displays the original payment transaction type of posted cancellations, direct deposit reversals, refunds or adjustments.PCT (
Display)
Displays the percent time for posted payments.C (
Display)
Displays the cancellation code for posted cancellations.PROC DT (
Display)
Displays the date the payment posted to the HRIS permanent tables.
PE – Posted Entitlement Transactions
This screen displays information from the payment entitlement information (Record ID 85) or the PRPE online screen that have posted to the permanent tables.
- Enter PE in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISPE. - Press Enter.
The Posted Entitlement Transactions screen appears.
USER123 F48CISPE HRIS MM/DD/YYYY 03:09:56
ALT CMD: ____ POSTED ENTITLEMENT TRANSACTIONS PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ ENT CD: ___
NAME L: ___________________________________ F: _______________ M: _
PAY PRD PAY COMP AGY --ENT-- PROCESS
SSN JOB EFF DATE SEQ PCA OBJ OBJ CD SEQ AMOUNT DATE
--------- --- -------- --- ----- ---- ---- --- --- --------- --------
1
2
3
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5
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8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number of the position for which the employee was paid.PAY PERIOD (
Available)
Enter pay effective date.ENT CD (
Available)
Enter the entitlement code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which the employee was paid.PAY PRD EFF DATE (
Display)
Displays the pay period effective date for posted entitlements.PAY SEQ (
Display)
Displays the pay sequence number for posted entitlements.PCA (
Display)
Displays the program cost account (PCA) number for posted entitlements.COMP OBJ (
Display)
Displays the comptroller object for posted entitlements.AGY OBJ (
Display)
Displays the agency comptroller object for posted entitlements.ENT CD (
Display)
Displays the entitlement code for posted entitlements.ENT SEQ (
Display)
Displays the entitlement sequence number for posted entitlements.AMOUNT (
Display)
Displays the amount for posted entitlements.PROC-DT (
Display)
Displays the date the payment entitlement information posted to the HRIS permanent tables.
PD – Posted Deduction Transactions
This screen displays information from the payment deduction information (Record ID 87) or the PRPD online screen that has posted to the permanent tables.
- Enter PD in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theLT CMDfield, then enter ISPD. - Press Enter.
The Posted Deduction Transactions screen appears.
USER123 F48CISPD HRIS MM/DD/YYYY 03:22:03
ALT CMD: ____ POSTED DEDUCTION TRANSACTIONS PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ DED CD: ___
NAME L: ___________________________________ F: _______________ M: _
SSN JOB PPED PSEQ DED DSEQ DED-AMT WAGES
EMPLR-MTCH FEE-AMT CARRIER ACTUAL-VID PROC-DT
---------------------------------------------------------------------------
1
2
3
4
5
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number.PAY PERIOD (
Available)
Enter the pay period effective date.DED CD (
Available)
Enter the deduction code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number for posted deductions.PPED (
Display)
Displays the pay period effective date for posted deductions.PSEQ (
Display)
Displays the pay sequence number for posted deductions.DED (
Display)
Displays the deduction code for posted deductions.DSEQ (
Display)
Displays the deduction code sequence number for posted deductions.DED AMT (
Display)
Displays the amount for posted deductions.WAGES (
Display)
Displays the wages for posted deductions.EMPLR MTCH (
Display)
Displays the employer match for FICA posted deductions.FEE AMT (
Display)
Displays the fee for posted deductions.CARRIER (
Display)
Displays the carrier number for posted deductions.ACTUAL VID (
Display)
Displays the vendor ID number only for posted deductions prior to Sept. 14, 2012.PROC DT (
Display)
Displays the date the payment deduction information posted to the HRIS permanent tables.
HR – Posted Hours by Type
This screen displays summary information from the payment information entry record (Record ID 83) or the PRPP online screen that has posted to the permanent tables.
- Enter HR in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at theALT CMDfield, then enter ISHR. - Press Enter.
The Posted Hours by Type screen appears.
USER123 F48CISHR HRIS MM/DD/YYYY 03:33:17
ALT CMD: ____ POSTED HOURS BY TYPE PAGE: 1 OF 1
AGY: ___ SSN: _________ JOB: ___ PAY PERIOD: ________ TYPE: ___
NAME L: ___________________________________ F: _______________ M: _
PAY PRD PAY HOURS
SSN JOB EFF DATE SEQ TYPE HOURS
--------- --- -------- --- ---- ----------
1
2
3
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8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory field:
AGY (
Key Mandatory)
Enter agency number. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter the job number.PAY PERIOD (
Available)
Enter the pay period effective date.TYPE (
Available)
Enter the hours type.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number for posted payments.PAY PRD EFF DATE (
Display)
Displays the pay period effective date for posted payments.PAY SEQ (
Display)
Displays the pay sequence number for posted payments.HOURS TYPE (
Display)
Displays the hours type code for posted payments.HOURS (
Display)
Displays the hours for posted payments.
YB – Year to Date Balances
This screen displays summary information from the payment entitlement information entry record (Record ID 85) and the payment deduction information entry record (Record ID 87) that has posted to the permanent tables.
- Enter YB in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISYB. - Press Enter.
The Year to Date Balance screen appears.
USER123 F48CISYB HRIS MM/DD/YYYY 03:46:03
ALT CMD: ____ YEAR TO DATE BALANCE PAGE: 1 OF 1
AGY: ___ FISCAL YR: ____ SSN: _________ JOB: ___ TYPE: ___
NAME L: ___________________________________ F: _______________ M: _
BAL BALANCE DED EMPLOYER FEE
SSN JOB TYP AMOUNT WAGES MATCH AMOUNT
--------- --- --- ----------- ----------- ----------- ----------
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.JOB (
Available)
Enter job number of the position for which employee was paid.TYPE (
Available)
Enter either an entitlement code or a deduction code.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job number of the position for which employee was paid.BAL TYPE (
Display)
Displays the selected entitlement code or deduction code.BALANCE AMOUNT (
Display)
Displays the sum of all amounts for the fiscal year for selected entitlements or deductions.DED WAGES (
Display)
Displays sum of wages reported for applicable deduction codes.EMPLOYER MATCH (
Display)
Displays sum of employer match amounts for FIC (FICA) balance type.FEE AMOUNT (
Display)
Displays sum of fee amounts for applicable deduction codes.
Payroll Inquiry Screens for Pending and Posted Payroll Information: FT and PT
These screens display pending and posted payroll information.
FT – Fund Transfer Transactions
This screen contains data from the payment fund transfer entry record (record ID 89) or the PRFT online screen.
- Enter FT in the
OPTIONfield of the Inquiry Screen Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISFT. - Press Enter.
The Fund Transfer Transactions screen appears.
USER123 F48CISFT HRIS MM/DD/YYYY 03:56:29
ALT CMD: ____ FUND TRANSFER TRANSACTIONS PAGE: 1 OF 1
AGY: ___ FY: ____ SSN: _________ FROM JOB: ___ DATE OPTION: _
FROM PAY PERIOD: ________ VOUCHER NO: _______________
NAME L: ___________________________________ F: _______________ M: _
VOUCHER NO SSN JOB START PP SEQ FUND PCA D END PP PROC DT P
--------------- --------- --- -------- --- ---- ----- - -------- -------- -
1
2
3
4
5
6
7
8
9
SELECT: _
-ENTER- -F1- -F2- -F3- -F4- -F5- -F6- -F7- -F8- -F9- -F10- -F11- -F12-
PVSC MAIN MENU PGBK PGFW TOP BOT END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.FY (
Key Mandatory)
Enter the fiscal year. - You can also enter any, all or none of the available fields.
SSN (
Available)
Enter the employee’s Social Security number.FROM JOB (
Available)
Enter the from job number of the position for which the employee was paid.DATE OPTION (
Available)
Enter the date option.FROM PAY PERIOD
Enter the from pay period.VOUCHER NO
Enter the agency voucher number.NAME L (
Available)
Enter employee’s last name (35-character maximum).(NAME) F (
Available)
Enter employee’s first name (15-character maximum).(NAME) M (
Available)
Enter employee’s middle initial. - Press Enter to continue.
- The following fields display based on the selection criteria you entered in
the available fields:
VOUCHER NO (
Display)
Displays the agency voucher number.SSN (
Display)
Displays the employee’s Social Security number.JOB (
Display)
Displays the job from number.START PP (
Display)
Displays the starting pay period effective date.SEQ (
Display)
Displays the fund transfer sequence number.FUND (
Display)
Displays the from fund number for the fund transfer.PCA (
Display)
Displays the from program cost account number.D (
Display)
Displays the date option for the fund transfer.END PP (
Display)
Displays the ending pay period effective date for the fund transfer.PROC DT (
Display)
Displays the date the fund transfer posted to the permanent tables in the HRIS system.P (
Display)
Displays if the fund transfer transaction is posted – (Y) yes or (N) no.
PT – Voucher Summary Payroll Trans Control
This screen contains summary data for all transactions within a certain voucher.
- Enter PT in the
OPTIONfield of the Inquiry Screen Menu.or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMDfield, then enter ISPT. - Press Enter.
The Voucher Summary Payroll Trans Control screen appears.
USER123 F48CISPT HRIS MM/DD/YYYY 04:13:22
____ VOUCHER SUMMARY PAGE: 1
PAYROLL TRANS CONTROL
AGENCY NO: ___ VOUCHER NO: _______________ FISCAL YR: ____
NO. PMTS: PROCESS-DT: TRANS-CD: PROC-REQ:
PMTS-BAL: PAY-END-DT: LOCAL-IND:
PREV-VOUCHER-AMT:
VOUCHER-AMT = GROSS-AMT/EMPLR-MATCH/STA-CONTR
= GROSS-AMT:
EMPLR-MATCH:
STA-CONTR:
GROSS-AMT = PMT-AMT/DED-AMT
= PMT-AMT:
DED-AMT:
ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--
PVSC MAIN MENU END
9107 ENTER KEY INFORMATION
- Enter the following key mandatory fields:
AGY (
Key Mandatory)
Enter agency number.VOUCHER NO (
Key Mandatory)
Enter the voucher number for your inquiry.FY (
Key Mandatory)
Enter the fiscal year. - Press Enter to continue.
- The following fields display for the voucher number you entered:
NO PMTS (
Display)
Displays the number of payments. This information comes from the count of payment records (Record ID 83 or PRPP screen) submitted with this voucher.PROCESS DT (
Display)
Displays the date the voucher posted to the permanent tables. This field will be blank if voucher is not posted.TRANS CD (
Display)
Displays the transaction code reported on the voucher.PROC-REQ (
Display)
Displays the processing status of this voucher (processing required).N No Errors – Not posted Y In balance and ready to post U Outstanding USAS problems H Outstanding personnel problems B Outstanding USAS and personnel problems R Rejects or pending errors. P Posted PMTS BAL (
Display)
Displays the number of balanced payments within the voucher.PAY END DT (
Display)
Displays the pay period end-date on the voucher.LOCAL IND (
Display)
Displays the local fund indicator reported on the voucher.PREV VOUCHER AMT (Not used)
This field is not used.VOUCHER AMT (
Display)
Displays the voucher amount.GROSS AMT/EMPLR MATCH/STA CONTR (
Display)
Displays the sum of all gross amounts from entitlement records (Record ID 85 or PRPE screen), plus the sum of all employer match amounts for deduction code FIC from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.Note: The sum of the values from the
GROSS AMTand theEMPLR-MATCHfields should equal theVOUCHER-AMT.GROSS AMT (
Display)
Displays the sum of all entitlements submitted with this voucher.EMPLR MATCH (
Display)
Displays the sum of all employer match amounts reported for the Deduction Code FIC.PMT AMT/DED AMT (
Display)
Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) combined with the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.PMT AMT (
Display)
Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) submitted with this voucher.DED AMT (
Display)
Displays the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.Note: The sum of the values from the
PMT-AMTandDED-AMTfields should equal theGROSS-AMT.