Skip to content

HRIS Online Inquiry and Entry Guide
Chapter 4 – Payroll Inquiry Screens

How to Access HRIS Payroll Inquiry Screens

After logging on to HRIS through USAS, perform the following steps to access the HRIS payroll inquiry screens.

  1. Enter HRIS.
  2. Press Enter.

    The HRIS News Screen appears.

USER123  F48MHMSG                  HRIS                  MM/DD/YYYY  01:53:46 
      ALT CMD: ____             NEWS SCREEN                                    
                                                                               
   DATE:  05/05/09                                                             
                                                                               
   NEWS:  WELCOME TO HRIS ONLINE!__________________________________________    
          _________________________________________________________________    
          THIS NEWS SCREEN WILL TELL YOU EVERYTHING YOU NEED TO KNOW_______    
          ABOUT UPCOMING EVENTS IN HRIS AND OTHER STATEWIDE SYSTEMS._______    
          _________________________________________________________________    
          SOME EXAMPLES ARE:_______________________________________________    
          _________________________________________________________________    
               * DATES WHEN STATEWIDE REPORTS WILL BE AVAILABLE____________    
               * WHEN SYSTEM ENHANCEMENTS WILL MIGRATE TO PRODUCTION_______    
               * AND SYSTEM AVAILABILITY!__________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7- -F8-  -F9- -F10- -F11- -F12-  
              PVSC  MAIN                              DELETE             END   
        
        
  1. Press Enter or F3.

    The HRIS Main Menu screen appears.

HRIS________________________________________________________________          
      USER123  F48CMMSS            HRIS                   MM/DD/YYYY  10:17:54 
      ALT CMD: ____             MAIN  MENU                                    
                                                                              
                                                                              
                       OPTION           NAME                                  
                       ------   --------------------------                    
                         IS     INQUIRY SCREEN MENU                           
                         PE     CLASSIFIED PERSONNEL MENU                     
                         HE     HIGHER ED PERSONNEL MENU                      
                         PR     PAYMENT UPDATE MENU                           
                         RT     REFERENCE TABLE UPDATE                        
                         SM     HRIS SYSTEM MAINTENANCE                       
                         HM     HRIS NEWS SCREENS                             
                                                                             
                                                                              
                         ENTER OPTION:  __                                    
                                                                              
 -ENTER-  -F1- -F2- -F3- -F4-  -F5- -F6- -F7- -F8-  -F9- -F10- -F11- -F12-    
                                                                      END       
        
  1. Enter IS in the ENTER OPTION field.
  2. Press Enter.

    The HRIS Inquiry Screen Menu screen appears.

  USER123  F48CISIS                  HRIS                    MM/DD/YYYY 03:40:31 
      ALT CMD: ____          INQUIRY SCREEN MENU                                
                                                                                
 MENU : IS   OPTION : __                                                        
                                                                                
 OPTION            NAME                  OPTION              NAME               
   --   -------------------------------    --    ------------------------------ 
   AP   ACCEPTED PERSONNEL TRANSACTION     DT    PAYROLL PENDING DEDUCTION      
   EE   EMPLOYEE ENTITLEMENT DATA          ES    EMPLOYEE SEARCH SCREEN         
   ET   PAYROLL PENDING ENTITLEMENTS       FT    FUND TRANSFER TRANSACTIONS     
   HR   POSTED HOURS BY TYPE               MO    MGMT O/R - AUDIT TRAIL INQUIRY 
   PD   EMPL PAY DEDUCTION HISTORY         PE    POSTED ENTITLEMENT TRANSACTION 
   PM   PENDING PAYMENT TRANSACTIONS       PP    POSTED PAYMENT TRANSACTIONS    
   PT   VOUCHER SUMMARY (PAY TRAN CTL)     PV    POSTED VOUCHER TRANSACTIONS    
   RP   REJECTED PERSONNEL TRANSACTION     SC    SALARY CAP INQUIRY SCREEN      
   TH   SALARY TRANSACTION/JOB HISTORY     TP    TOTAL PERSONNEL TRANSACTION    
   VT   PENDING VOUCHER TRANS INQUIRY      YB    YEAR TO DATE BALANCES          
                                                                                
                                                                                
                                                                                
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN                                                   END 

        

The inquiry screens are listed from left to right, in alphabetical order. Some screens are for personnel inquiry; some are for payroll inquiry. A few are for Comptroller staff inquiry only.

back to top

Pending Payroll Inquiry Screens: VT, PM, ET and DT

These screens display pending payroll information.

VT – Pending Voucher Transactions

This screen contains data from the payment voucher information, (Record ID 81) or the PRVE online screen for agency vouchers that are pending (not posted).

  1. Enter VT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISVT.

  2. Press Enter.

    The Pending Voucher Transactions screen appears.

USER123  F48CISVT                   HRIS                   MM/DD/YYYY 10:34:33 
     ALT CMD: ____       PENDING VOUCHER TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
 AGY: ___   FY: ____  VOUCHER: _______________   PAY DT: ________  TRANS CD: ___ 
                                                                               
                                                                                
    AGY    VOUCHER      FIS  TRN PAYMENT  PAY   PAY         VOUCHER   L PROCESS 
    NO     NUMBER       YEAR CDE END DATE TYP   DATE        AMOUNT    F  DATE   
    --- --------------- ---- --- -------- --- -------- -------------- - -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
    SELECT: _                                                                   
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    VOUCHER (Available)
    Enter the agency voucher number.

    PAY DT (Available)
    Enter the payment date, i.e., the date the warrant was issued or direct deposit was effective.

    TRANS CD (Available)
    Enter the voucher transaction code submitted on the voucher.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    AGY NO (Display)
    Displays your agency number.

    VOUCHER NUMBER (Display)
    Displays agency voucher number(s) for each pending voucher based on selection criteria of your inquiry.

    FIS YEAR (Display)
    Displays the fiscal year for each pending voucher.

    TRN CDE (Display)
    Displays the voucher transaction code submitted for each pending voucher.

    PAYMENT END DATE (Display)
    Displays the pay end-date for each pending voucher.

    PAY TYP (Display)
    Displays the payroll type for each pending voucher.

    PAY DT (Display)
    Displays the payment date for each pending voucher.

    VOUCHER AMOUNT (Display)
    Displays the voucher amount for each pending voucher.

    LF (Display)
    Displays the local fund indicator for each pending voucher.

    PROCESS DATE (Display)
    Displays the date the pending voucher record initially processed to the HRIS pending tables.

PM – Pending Payment Transactions

This screen displays summary information on pending payment transactions. This screen contains data from the Payment Information Record (record ID 83) or the PRPP online screen for pending payments.

  1. Enter PM in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPM.

  2. Press Enter.

    The Pending Payment Transactions screen appears.

USER123  F48CISPM                   HRIS                   MM/DD/YYYY 11:30:11 
     ALT CMD: ____       PENDING PAYMENT TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________    JOB: ___    PAY PERIOD: ________    
         VOUCHER: _______________    TRANS TYPE: __                             
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
    VOUCHER NO         SSN    JOB   PPED   LINE    PAY NO      TT FUND PROC DT  
    --------------- --------- --- -------- ----- ------------- -- ---- -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number of the pending payments.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job of the position number for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending payments.

    LINE (Display)
    Displays the line number for pending payments.

    PAY NO (Display)
    Displays the pay number for pending payments.

    TT (Display)
    Displays the pay transaction type for pending payments.

    FUND (Display)
    Displays the fund number for pending payments.

    PROC DT (Display)
    Displays the date the pending payment initially processed to the HRIS pending tables.

ET – Pending Entitlement Transactions

This screen displays summary information about pending entitlement transactions. This screen contains data from the payment entitlement information, (Record ID 85) or the PRPE online screen for pending entitlements.

  1. Enter ET in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISET.

  2. Press Enter.

    The Pending Entitlement Transactions screen appears.

USER123  F48CISET                   HRIS                   MM/DD/YYYY 11:51:37 
     ALT CMD: ____     PENDING ENTITLEMENT TRANSACTIONS     PAGE:   1 OF       
                                                                               
 AGY: ___    FY: ____    SSN: _________   JOB: ___   PAY PERIOD: ________      
        VOUCHER: _______________   TRANS TYPE: __        ENT CD: ___           
         NAME L: ___________________________________ F: _______________ M: _   
                                                                               
   VOUCHER-NO           SSN      JOB     PPED     LINE     PAY-NO         TT   
                     PCA     OBJ    AOBJ   ENT   SEQ     AMOUNT     PROC-DT    
   ---------------------------------------------------------------------------- 
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
  SELECT: _                                                                    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    ENT CD (Available)
    Enter the entitlement code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for pending entitlements.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending entitlements as reported on the Voucher Information, (Record ID 81) or PRVE screen for the payment.

    LINE (Display)
    Displays the line number for pending entitlements.

    PAY NO (Display)
    Displays the pay number for pending entitlements.

    TT (Display)
    Displays the pay transaction type for pending entitlements.

    PCA (Display)
    Displays the program cost account (PCA) number for pending entitlements.

    OBJ (Display)
    Displays the comptroller object code for pending entitlements.

    AOBJ (Display)
    Displays the agency comptroller object code for pending entitlements.

    ENT (Display)
    Displays the entitlement code for pending entitlements.

    SEQ (Display)
    Displays the entitlement sequence number for pending entitlements.

    AMOUNT (Display)
    Displays the amount for pending entitlements.

    PROC-DT (Display)
    Displays the date the pending entitlement initially processed to the HRIS pending tables.

DT – Pending Deduction Transactions

This screen displays summary information on pending deduction transactions. This screen contains data from the Payment Deduction Information Record (Record ID 87) or the PRPD online screen for pending deductions.

  1. Enter DT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISDT.

  2. Press Enter.

    The Pending Deduction Transactions screen appears.

USER123  F48CISDT                   HRIS                   MM/DD/YYYY 01:54:40 
     ALT CMD: ____      PENDING DEDUCTION TRANSACTIONS      PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________   JOB: ___   PAY PERIOD: ________      
         VOUCHER: _______________   TRANS TYPE: __        DED CD: ___           
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
   VOUCHER-NO         SSN    JOB   PPED   LINE    PAY NO      TT DED SEQ  PROC  
   --------------- --------- --- -------- ----- ------------- -- --- --- ------ 
 1                                                                              
 2                                                                              
 3                                                                              
 4                                                                              
 5                                                                              
 6                                                                              
 7                                                                              
 8                                                                              
 9                                                                              
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
 
        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    DED CD (Available)
    Enter the deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for pending deductions.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PPED (Display)
    Displays the pay end-date for pending deductions.

    LINE (Display)
    Displays the line number for pending deductions.

    PAY NO (Display)
    Displays the pay number for pending deductions.

    TT (Display)
    Displays the pay transaction type for pending deductions.

    DED (Display)
    Displays the deduction code for pending deductions.

    SEQ (Display)
    Displays the deduction code sequence number for pending deductions.

    PROC-DT (Display)
    Displays the date the pending deduction initially processed to the HRIS pending tables.

back to top

Posted Payroll Inquiry Screens: PV, PP, PE, PD, HR and YB

The following screens display posted payroll information.

PV – Posted Voucher Transactions

This screen displays agency voucher information from the payment voucher information (Record ID 81) or the PRVE online screen that has posted to the permanent tables.

  1. Enter PV in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPV.
  2. Press Enter.

    The Posted Voucher Transactions screen appears.

USER123  F48CISPV                   HRIS                   MM/DD/YYYY 02:15:18 
     ALT CMD: ____        POSTED VOUCHER TRANSACTIONS      PAGE:   1 OF   1    
                                                                                
 AGY: ___   FY: ____  VOUCHER: _______________   PAY DT: ________  TRANS CD: ___ 
                                                                               
                                                                                
    VOUCHER           PAY   PAYMENT    PROCESS    TRN      VOUCHER        PAY   
    NUMBER            TYP   END DATE    DATE      CDE       AMOUNT        DATE  
    ---------------   ---   --------   --------   ---   -------------   -------- 
  1                                                                             
  2                                                                             
  3                                                                             
  4                                                                             
  5                                                                             
  6                                                                             
  7                                                                             
  8                                                                             
  9                                                                             
                                                                                
    SELECT: _                                                                   
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    VOUCHER (Available)
    Enter the agency voucher number.

    PAY DT (Available)
    Enter payment date.

    TRANS CD (Available)
    Enter the voucher transaction code

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays agency voucher number(s) for posted vouchers.

    PAY TYP (Display)
    Displays the payroll type for posted vouchers.

    PAYMENT END DATE (Display)
    Displays the pay end-date for posted vouchers.

    PROCESS DATE (Display)
    Displays the date the voucher posted to the HRIS permanent tables.

    TRN CDE (Display)
    Displays the voucher transaction code for posted vouchers

    VOUCHER AMOUNT (Display)
    Displays the voucher amount for posted vouchers.

    PAY DT (Display)
    Displays payment date for posted vouchers.

PP – Posted Payment Transactions

This screen displays payments from the payment information (Record ID 83) or the PRPP online screen that has posted to the permanent tables.

  1. Enter PP in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPP.
  2. Press Enter.

    The Posted Payment Transactions screen appears.

USER123  F48CISPP                   HRIS                   MM/DD/YYYY 02:33:26 
     ALT CMD: PAY         POSTED PAYMENT TRANSACTIONS       PAGE:   1 OF   1   
                                                                                
  AGY: ___    FY: ____    SSN: _________    JOB: ___    PAY PERIOD: ________    
         VOUCHER: _______________    TRANS TYPE: __                             
          NAME L: ___________________________________ F: _______________ M: _   
                                                                                
     VOUCHER-NO       SSN    JOB   PPED   SEQ PAY-DATE    PAY-AMT    GROSS-PAID 
     PAY-NO     LINE  TT FUND  ORIG-VOUCHER   O-FY  CAN-DT  OT  PCT   C PROC-DT 
  ------------------------------------------------------------------------------ 
 1                                                                              
                                                                                
 2                                                                              
                                                                                
 3                                                                              
                                                                                
 4                                                                              
                                                                                
                                                                                
   SELECT: _                                                                    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
  
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter job number of the position for which the employee was paid for posted payments.

    PAY PERIOD (Available)
    Enter pay effective date.

    VOUCHER (Available)
    Enter the agency voucher number.

    TRANS TYPE (Available)
    Enter the pay transaction type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NUMBER (Display)
    Displays the agency voucher number for posted payments.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid for posted payments.

    PPED (Display)
    Displays the pay end-date for posted payments.

    SEQ (Display)
    Displays the pay sequence number for posted payments.

    PAY DATE (Display)
    Displays the payment date for posted payments.

    PAY AMT (Display)
    Displays the pay amount for posted payments.

    GROSS PAID (Display)
    Displays the gross amount for posted payments.

    PAY NO (Display)
    Displays the pay number for posted payments.

    LINE (Display)
    Displays the line number for posted payments.

    TT (Display)
    Displays the pay transaction type for posted payments.

    FUND (Display)
    Displays the fund number for posted payments.

    ORIG VOUCHER (Display)
    Displays the original voucher number for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.

    O-FY (Display)
    Displays the original fiscal year for posted cancellations, direct deposit reversals, refunds, adjustments or correcting entry actions.

    CAN DT (Display)
    Displays the pay cancel date for posted cancellations, direct deposit reversals, refunds or adjustments.

    OT (Display)
    Displays the original payment transaction type of posted cancellations, direct deposit reversals, refunds or adjustments.

    PCT (Display)
    Displays the percent time for posted payments.

    C (Display)
    Displays the cancellation code for posted cancellations.

    PROC DT (Display)
    Displays the date the payment posted to the HRIS permanent tables.

PE – Posted Entitlement Transactions

This screen displays information from the payment entitlement information (Record ID 85) or the PRPE online screen that have posted to the permanent tables.

  1. Enter PE in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPE.

  2. Press Enter.

    The Posted Entitlement Transactions screen appears.

USER123  F48CISPE                   HRIS                   MM/DD/YYYY 03:09:56 
     ALT CMD: ____     POSTED ENTITLEMENT TRANSACTIONS      PAGE:   1 OF   1   
                                                                               
 AGY: ___    SSN: _________    JOB: ___    PAY PERIOD: ________  ENT CD: ___   
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                  PAY PRD   PAY         COMP  AGY   --ENT--            PROCESS 
     SSN     JOB  EFF DATE  SEQ   PCA   OBJ   OBJ   CD  SEQ  AMOUNT     DATE   
  ---------  ---  --------  ---  -----  ----  ----  --- --- ---------  -------- 
1                                                                              
2                                                                              
3                                                                              
4                                                                              
5                                                                              
6                                                                              
7                                                                              
8                                                                              
9                                                                              
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number of the position for which the employee was paid.

    PAY PERIOD (Available)
    Enter pay effective date.

    ENT CD (Available)
    Enter the entitlement code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which the employee was paid.

    PAY PRD EFF DATE (Display)
    Displays the pay period effective date for posted entitlements.

    PAY SEQ (Display)
    Displays the pay sequence number for posted entitlements.

    PCA (Display)
    Displays the program cost account (PCA) number for posted entitlements.

    COMP OBJ (Display)
    Displays the comptroller object for posted entitlements.

    AGY OBJ (Display)
    Displays the agency comptroller object for posted entitlements.

    ENT CD (Display)
    Displays the entitlement code for posted entitlements.

    ENT SEQ (Display)
    Displays the entitlement sequence number for posted entitlements.

    AMOUNT (Display)
    Displays the amount for posted entitlements.

    PROC-DT (Display)
    Displays the date the payment entitlement information posted to the HRIS permanent tables.

PD – Posted Deduction Transactions

This screen displays information from the payment deduction information (Record ID 87) or the PRPD online screen that has posted to the permanent tables.

  1. Enter PD in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the LT CMD field, then enter ISPD.
  2. Press Enter.

    The Posted Deduction Transactions screen appears.

USER123  F48CISPD                   HRIS                   MM/DD/YYYY 03:22:03 
     ALT CMD: ____       POSTED DEDUCTION TRANSACTIONS      PAGE:   1 OF   1   
                                                                               
 AGY: ___   SSN: _________   JOB: ___   PAY PERIOD: ________   DED CD: ___     
         NAME L: ___________________________________ F: _______________ M: _   
                                                                               
      SSN      JOB     PPED    PSEQ   DED       DSEQ   DED-AMT      WAGES      
   EMPLR-MTCH   FEE-AMT    CARRIER      ACTUAL-VID       PROC-DT               
   --------------------------------------------------------------------------- 
 1                                                                             
                                                                               
 2                                                                             
                                                                               
 3                                                                             
                                                                               
 4                                                                             
                                                                               
 5                                                                             
                                                                               
  SELECT: _                                                                    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    DED CD (Available)
    Enter the deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number for posted deductions.

    PPED (Display)
    Displays the pay period effective date for posted deductions.

    PSEQ (Display)
    Displays the pay sequence number for posted deductions.

    DED (Display)
    Displays the deduction code for posted deductions.

    DSEQ (Display)
    Displays the deduction code sequence number for posted deductions.

    DED AMT (Display)
    Displays the amount for posted deductions.

    WAGES (Display)
    Displays the wages for posted deductions.

    EMPLR MTCH (Display)
    Displays the employer match for FICA posted deductions.

    FEE AMT (Display)
    Displays the fee for posted deductions.

    CARRIER (Display)
    Displays the carrier number for posted deductions.

    ACTUAL VID (Display)
    Displays the vendor ID number only for posted deductions prior to Sept. 14, 2012.

    PROC DT (Display)
    Displays the date the payment deduction information posted to the HRIS permanent tables.

HR – Posted Hours by Type

This screen displays summary information from the payment information entry record (Record ID 83) or the PRPP online screen that has posted to the permanent tables.

  1. Enter HR in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISHR.
  2. Press Enter.

    The Posted Hours by Type screen appears.

USER123  F48CISHR                   HRIS                   MM/DD/YYYY 03:33:17 
     ALT CMD: ____           POSTED HOURS BY TYPE           PAGE:   1 OF   1   
                                                                               
 AGY: ___    SSN: _________    JOB: ___    PAY PERIOD: ________    TYPE: ___   
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                                  PAY PRD       PAY     HOURS                  
             SSN         JOB      EFF DATE      SEQ     TYPE        HOURS      
          ---------      ---      --------      ---     ----      ----------   
        1                                                                      
        2                                                                      
        3                                                                      
        4                                                                      
        5                                                                      
        6                                                                      
        7                                                                      
        8                                                                      
        9                                                                      
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory field:

    AGY (Key Mandatory)
    Enter agency number.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter the job number.

    PAY PERIOD (Available)
    Enter the pay period effective date.

    TYPE (Available)
    Enter the hours type.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number for posted payments.

    PAY PRD EFF DATE (Display)
    Displays the pay period effective date for posted payments.

    PAY SEQ (Display)
    Displays the pay sequence number for posted payments.

    HOURS TYPE (Display)
    Displays the hours type code for posted payments.

    HOURS (Display)
    Displays the hours for posted payments.

YB – Year to Date Balances

This screen displays summary information from the payment entitlement information entry record (Record ID 85) and the payment deduction information entry record (Record ID 87) that has posted to the permanent tables.

  1. Enter YB in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISYB.

  2. Press Enter.

    The Year to Date Balance screen appears.

USER123  F48CISYB                   HRIS                   MM/DD/YYYY 03:46:03 
     ALT CMD: ____           YEAR TO DATE BALANCE           PAGE:   1 OF   1   
                                                                               
 AGY: ___     FISCAL YR: ____     SSN: _________     JOB: ___     TYPE: ___    
       NAME L: ___________________________________  F: _______________  M: _   
                                                                               
                      BAL    BALANCE        DED        EMPLOYER      FEE       
         SSN     JOB  TYP    AMOUNT        WAGES        MATCH       AMOUNT     
      ---------  ---  ---  -----------  -----------  -----------  ----------   
    1                                                                          
    2                                                                          
    3                                                                          
    4                                                                          
    5                                                                          
    6                                                                          
    7                                                                          
    8                                                                          
    9                                                                          
                                                                               
   SELECT: _                                                                   
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    JOB (Available)
    Enter job number of the position for which employee was paid.

    TYPE (Available)
    Enter either an entitlement code or a deduction code.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job number of the position for which employee was paid.

    BAL TYPE (Display)
    Displays the selected entitlement code or deduction code.

    BALANCE AMOUNT (Display)
    Displays the sum of all amounts for the fiscal year for selected entitlements or deductions.

    DED WAGES (Display)
    Displays sum of wages reported for applicable deduction codes.

    EMPLOYER MATCH (Display)
    Displays sum of employer match amounts for FIC (FICA) balance type.

    FEE AMOUNT (Display)
    Displays sum of fee amounts for applicable deduction codes.

back to top

Payroll Inquiry Screens for Pending and Posted Payroll Information: FT and PT

These screens display pending and posted payroll information.

FT – Fund Transfer Transactions

This screen contains data from the payment fund transfer entry record (record ID 89) or the PRFT online screen.

  1. Enter FT in the OPTION field of the Inquiry Screen Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISFT.

  2. Press Enter.

    The Fund Transfer Transactions screen appears.

USER123  F48CISFT                   HRIS                   MM/DD/YYYY 03:56:29 
     ALT CMD: ____         FUND TRANSFER TRANSACTIONS       PAGE:   1 OF   1   
                                                                               
 AGY: ___    FY: ____    SSN: _________    FROM JOB: ___    DATE OPTION: _     
     FROM PAY PERIOD: ________     VOUCHER NO: _______________                 
     NAME L: ___________________________________ F: _______________ M: _       
                                                                               
   VOUCHER NO         SSN    JOB START PP SEQ FUND PCA   D  END PP  PROC DT  P 
   --------------- --------- --- -------- --- ---- ----- - -------- -------- - 
 1                                                                             
 2                                                                             
 3                                                                             
 4                                                                             
 5                                                                             
 6                                                                             
 7                                                                             
 8                                                                             
 9                                                                             
 SELECT: _                                                                
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU              PGBK  PGFW         TOP   BOT   END 
9107 ENTER KEY INFORMATION 
        
        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. You can also enter any, all or none of the available fields.

    SSN (Available)
    Enter the employee’s Social Security number.

    FROM JOB (Available)
    Enter the from job number of the position for which the employee was paid.

    DATE OPTION (Available)
    Enter the date option.

    FROM PAY PERIOD
    Enter the from pay period.

    VOUCHER NO
    Enter the agency voucher number.

    NAME L (Available)
    Enter employee’s last name (35-character maximum).

    (NAME) F (Available)
    Enter employee’s first name (15-character maximum).

    (NAME) M (Available)
    Enter employee’s middle initial.

  3. Press Enter to continue.
  4. The following fields display based on the selection criteria you entered in the available fields:

    VOUCHER NO (Display)
    Displays the agency voucher number.

    SSN (Display)
    Displays the employee’s Social Security number.

    JOB (Display)
    Displays the job from number.

    START PP (Display)
    Displays the starting pay period effective date.

    SEQ (Display)
    Displays the fund transfer sequence number.

    FUND (Display)
    Displays the from fund number for the fund transfer.

    PCA (Display)
    Displays the from program cost account number.

    D (Display)
    Displays the date option for the fund transfer.

    END PP (Display)
    Displays the ending pay period effective date for the fund transfer.

    PROC DT (Display)
    Displays the date the fund transfer posted to the permanent tables in the HRIS system.

    P (Display)
    Displays if the fund transfer transaction is posted – (Y) yes or (N) no.

PT – Voucher Summary Payroll Trans Control

This screen contains summary data for all transactions within a certain voucher.

  1. Enter PT in the OPTION field of the Inquiry Screen Menu.

    or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter ISPT.

  2. Press Enter.

    The Voucher Summary Payroll Trans Control screen appears.

USER123  F48CISPT                  HRIS                    MM/DD/YYYY 04:13:22 
          ____                 VOUCHER SUMMARY                    PAGE:       1 
                            PAYROLL TRANS CONTROL                              
                                                                               
    AGENCY NO:  ___     VOUCHER NO:  _______________       FISCAL YR:  ____    
                                                                               
 NO. PMTS:           PROCESS-DT:               TRANS-CD:       PROC-REQ:       
 PMTS-BAL:           PAY-END-DT:              LOCAL-IND:                       
                                                                               
 PREV-VOUCHER-AMT:                                                             
                                                                               
 VOUCHER-AMT      = GROSS-AMT/EMPLR-MATCH/STA-CONTR                            
                  =                           GROSS-AMT:                       
                                            EMPLR-MATCH:                       
                                              STA-CONTR:                       
                                                                               
 GROSS-AMT        = PMT-AMT/DED-AMT                                            
                  =                             PMT-AMT:                       
                                                DED-AMT:                       
                                                                               
                                                                               
ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- 
            PVSC  MAIN  MENU                                            END    
9107 ENTER KEY INFORMATION 

        
  1. Enter the following key mandatory fields:

    AGY (Key Mandatory)
    Enter agency number.

    VOUCHER NO (Key Mandatory)
    Enter the voucher number for your inquiry.

    FY (Key Mandatory)
    Enter the fiscal year.

  2. Press Enter to continue.
  3. The following fields display for the voucher number you entered:

    NO PMTS (Display)
    Displays the number of payments. This information comes from the count of payment records (Record ID 83 or PRPP screen) submitted with this voucher.

    PROCESS DT (Display)
    Displays the date the voucher posted to the permanent tables. This field will be blank if voucher is not posted.

    TRANS CD (Display)
    Displays the transaction code reported on the voucher.

    PROC-REQ (Display)
    Displays the processing status of this voucher (processing required).

    N No Errors – Not posted
    Y In balance and ready to post
    U Outstanding USAS problems
    H Outstanding personnel problems
    B Outstanding USAS and personnel problems
    R Rejects or pending errors.
    P Posted

    PMTS BAL (Display)
    Displays the number of balanced payments within the voucher.

    PAY END DT (Display)
    Displays the pay period end-date on the voucher.

    LOCAL IND (Display)
    Displays the local fund indicator reported on the voucher.

    PREV VOUCHER AMT (Not used)
    This field is not used.

    VOUCHER AMT (Display)
    Displays the voucher amount.

    GROSS AMT/EMPLR MATCH/STA CONTR (Display)
    Displays the sum of all gross amounts from entitlement records (Record ID 85 or PRPE screen), plus the sum of all employer match amounts for deduction code FIC from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    Note: The sum of the values from the GROSS AMT and the EMPLR-MATCH fields should equal the VOUCHER-AMT.

    GROSS AMT (Display)
    Displays the sum of all entitlements submitted with this voucher.

    EMPLR MATCH (Display)
    Displays the sum of all employer match amounts reported for the Deduction Code FIC.

    PMT AMT/DED AMT (Display)
    Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) combined with the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    PMT AMT (Display)
    Displays the sum of all payment amounts from payment records (Record ID 83 or PRPP screen) submitted with this voucher.

    DED AMT (Display)
    Displays the sum of all deduction amounts from deduction records (Record ID 87 or PRPD screen) submitted with this voucher.

    Note: The sum of the values from the PMT-AMT and DED-AMT fields should equal the GROSS-AMT.

Back to Top

PDF documents require the latest version of Adobe Acrobat Reader.