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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Pass-Through Activity

Instructions for the SEFA Web Application
Step 13. Verification Reports

Review the following reports prior to final certification:

Or click on the headings below to open a topic individually.

Reviewing Verification B: R&D Records Listed in Another Cluster [+]

  1. Click Notes on the main menu.
  2. Click Verification B — R&D Records Listed in Another Cluster.

    screen shot of R and D Records Listed in Another Cluster

  3. If no R&D records are found, your agency has no R&D exceptions and must verify the other exception reports.

    –OR–

    If R&D exception records are found, review the SEFA Verification B (R&D cluster verification) report.

    This report identifies SEFA records that have the ALN cluster overridden by the R&D tag.

  4. To remove a line item from the R&D cluster verification report, select the original SEFA record and unmark the R&D box.

    –OR–

    Click Our agency has verified that the records above are correctly categorized as R&D and are reported under the correct ALN box to accept the R&D tag.

    The message Database updated appears.

  5. Enter any additional information in the text box and click Save.

    Note: All R&D records must be marked certify prior to completing the SEFA final certification.

Reviewing Verification C: NSE Information and ID Number Verification [+]

  1. Click Notes on the main menu.
  2. Click Verification C — NSE Information and ID Number.

    screen shot of Non-State Entity Information and ID Number

  3. If no non-state entity (NSE) or ID number records are found, your agency has no NSE/ID number exceptions and must verify the other exception reports.

    –OR–

    If NSE/ID number exception records are found, review the SEFA Verification C — (NSE information and ID number verification) report.

    This report identifies SEFA records containing funding from or to a non-state entity (NSE).

    Warning: The NSE name is not correct if the line item has an asterisk (*). NSE names cannot be another Texas state agency or a federal agency. To correct the error, select the original SEFA record and make the correction.

    Verify there are no stray marks or symbols in the ID number fields.

  4. Does the agency have any NSE activity?
    • No    Click Verify: Our Agency does not have any NSE activity.
    • Yes   Click Our agency’s information has been verified to confirm.
  5. Enter any additional information in the text box and click Save.

    Note: All NSE records must be marked certify to complete the SEFA final certification.

Reviewing Verification D: Large Negative Balances [+]

Review the negative balance report. This report identifies SEFA records with an amount greater than ($100,000).

  1. Click Notes on the main menu.
  2. Click Verification D — Large Negative Balances.

    screen shot of Large Negative Balances

  3. Review the SEFA Verification D — (Large Negative Balances) report. This report identifies SEFA records with an amount greater than ($100,000).
  4. Does the agency have SEFA records with an amount greater than ($100,000)?
    • No    Click Save.
    • Yes   Click Our agency has verified these large negative balances are correct
               to confirm and click Save.
  5. Enter any additional information in the text box (include an explanation for the amount) and click Save.

    The message Database updated appears.

    Note: All large negative balance records must be marked certify to complete the SEFA final certification