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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Agency Fiscal Year-End USAS Adjustments and AFR Checklist
Step 5 – Binding Encumbrance and Payables

Enter Binding Encumbrance and Payables Information into USAS by Sept. 28 for applicable simplified reporting agencies and Oct. 30 for full reporting agencies.

Enter cash expenditures for appropriated local funds and binding encumbrance and payable information into USAS according to Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for active appropriation years, with attention to expenditure portions. GL 5600 can map to ABEST for locally funded appropriations.

Record information by strategy and COBJ either directly or during cost allocation. For more information on procedures or specific T-codes to use, see Local Fund Expenditures, Accounts Payable and Binding Encumbrances.

  1. Enter accounts payable. Reversing entries have the current system date.
  2. Enter encumbrances. Reversing entries have the current system date.
  3. Enter appropriated local fund expenditure and payable information.
  4. Perform all steps of cost allocation on the administrative cost pools (if applicable).