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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Agency Year-End USAS Adjustments and AFR Checklist
Step 11 – Review USAS Information

Analyze and verify adjusted USAS information before Nov. 20.

Reorder the DAFR financial reports or use FMQuery–SIRS to verify AFR entries are correct.

  1. Review the reports for accuracy and compare to supporting documentation.
  2. Eliminate system clearing. System clearing GL 9999 and basis conversion GL 9992 must equal zero at the D23 fund level. Review balances using FMQuery–SIRS report DR115 — Review System Clearing (formerly CR118) located in the AFR Desk Review menu.
  3. Analyze and adjust for any remaining discrepancies. Reverify balances if any other adjustments are made.
  4. Verify that all fiscal 20CY effective dated transactions clear the IT File.
  5. Ensure ending fund balance/net position is the same on the operating statement and the balance sheet.
  6. Ensure assets equal liabilities for agency D23 funds that roll-up to FT09 (GAAP agency funds).
  7. Ensure operating statement activity for agency D23 funds that roll-up to FT09 (GAAP agency funds) nets to zero at the GAAP source/object level in USAS.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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