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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Notes & Samples

NOTE 12 – Interfund Activity and Transactions
Sample (Illustrative, may not tie to exhibits)

The Sample Agency experienced routine transfers with other state agencies that were consistent with the activities of the fund making the transfer. Repayment of interfund balances will occur within one year from the date of the financial statement.

Individual balances and activity as of Aug. 31, 20CY, follows:

Required Note 12 Presentation

Interfund Receivables and Payables — Current
Current Portion Interfund Receivable Interfund Payable Purpose
GENERAL REVENUE (01)      
  Appd Fund 0001, D23 Fund 0001      
     From Appd Fund 0301, D23 fund 3010 2,500.00   Interfund Loans
     From Appd Fund 9999, D23 Fund 0999 3,642.95   Match Bonds
     From Appd Fund 9999, D23 fund 9991 4,500.50   Match Bonds
  Appd Fund 0301, D23 Fund 3010      
     To Appd Fund 0001, D23 fund 0001   2,500.00 Interfund Loans
  Appd Fund 9999, D23 Fund 0999      
     To Appd Fund 0001, D23 fund 0001   3,642.95 Match Bonds
  Appd Fund 9999, D23 Fund 9991      
     To Appd Fund 0001, D23 fund 0001   4,500.50 Match Bonds
Total Current Interfund Receivable/Payable $ 10,643.45 $ 10,643.45  
Interfund Receivables and Payables — Non-Current
Non-Current Portion Interfund Receivable Interfund Payable Purpose
SPECIAL REVENUE (02)      
  Appd Fund 0006, D23 Fund 0009      
     From Appd Fund 0007, D23 fund 3001 10,550.25   Interfund Loans
     From Appd Fund 9999, D23 Fund 0999 5,000.00   Match Bonds
     From Appd Fund 9999, D23 fund 9991 7,000.00   Match Bonds
  Appd Fund 0007, D23 Fund 3001      
     To Appd Fund 0006, D23 fund 0009   10,550.25 Interfund Loans
  Appd Fund 9999, D23 Fund 0999      
     To Appd Fund 0006, D23 fund 0009   5,000.00 Match Bonds
  Appd Fund 9999, D23 Fund 9991      
     To Appd Fund 0006, D23 fund 0009   7,000.00 Match Bonds
Total Non-Current Interfund Receivable/Payable $ 22,550.25 $ 22,550.25  

Optional Note 12 Presentation:

  Legislative Transfer In Legislative Transfer Out
GENERAL (01)    
  Appd Fund 0001, D23 Fund 0001    
     From Agy 902, D23 Fund 0001 $ 150,506.55  
Total Legislative Transfers $ 150,506.55  
  Due From
Other Agencies		 Due To Other Agencies Source
GENERAL (01)      
  Appd Fund 0001, D23 Fund 0001      
     To Agency 900, D23 Fund 9999   $ 1,002.50 State P-T
     From Agency 100, D23 Fund 0499 $ 31,650.42   Federal P-T
     From Agency 200, D23 Fund 0299 100,958.60   Federal P-T
SPECIAL REVENUE (02)      
  Appd Fund 9999, D23 Fund 9999      
     To Agency 500, D23 Fund 0399   1,000.00 Transfer
AGENCY FUNDS (09):      
  Appd Fund 0001, D23 Fund 1000      
     To Agency 902, D23 Fund 0001   43,996.72  
  Appd Fund 0650, D23 Fund 0650      
     From Agency 700, D23 Fund 0650 500.00    
Total Due From/To Other Agencies $ 133,109.02 $ 45,999.22  
  Due From Other Funds Due To Other Funds  Source 
GENERAL (01)      
  Appd Fund 0001, D23 Fund 0001      
     From Agency 400, D23 Fund 0804 $ 10,566.43   State P-T
  Appd Fund 0804, D23 Fund 0804      
     To Agency 400, D23 Fund 0001   $ 10,566.43 State P-T
Total Due From/To Other Funds $ 10,566.43 $ 10,566.43  
  Transfer In Transfer Out Purpose (Disclosure Required)
GENERAL (01)      
  Appd Fund 0001, D23 Fund 0001      
     From Agy 601, D23 Fund 0006 200,000.00   (Intrafund Transfer)
     From Agy 400, D23 Fund 0310 5,600.25   (Intrafund Transfer)
     To Agy 902, D23 Fund 0001   300,900.60 (Service Transfer)
Total Transfers for Fund 0001 $ 205,600.25 $ 300,900.60  
       
GENERAL (01)      
  Appd Fund 0804, D23 Fund 0804      
     From Agy 347, D23 Fund 0804 55,670.35   (Shared Fd Bonus)
     To Agy 353, D23 Fund 0001   15,470.20 (Productivity Bonus)
Total Transfers for Fund 0804 $ 55,670.35 $ 15,470.20  
Total Transfers $ 261,270.60 $ 316,370.80  

It is at the agency’s discretion to include all interfund transactions in Note 12, but USAS will override the due from/due to, legislative transfer in/legislative transfer out and transfer in/transfer out information given in this note.