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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Notes & Samples

NOTE 2 – Capital Assets
Sample (Illustrative, may not tie to exhibits)

Revenue received from the sale of surplus property has been transferred to unappropriated general revenue in accordance with HB7, Section 20.

Note: Summary of Changes in Capital Assets submitted through CANSS generates the table for Note 2 as presented below. Business-type Activities and Component Units must also provide a Note 2 in this format.

Governmental Activities*

Note 2 – Sample Table

PRIMARY GOVERNMENT
Balance
09/01/PY
Adjustments Reclassifications Additions Deletions Balance
08/31/CY
Completed
CIP
Inc-Int’agy
Trans
Dec-Int’agy
Trans
Non-Depreciable or Non-Amortizable Assets:                
Land and Land Improvements 202,109.46 (50,105.00)   10,021.50   100,000.00   262,025.96
Infrastructure               0.00
Construction in Progress               0.00
Other Capital Assets 654,863.85             654,863.85
Land use Rights – Permanent   50,105.00           50,105.00
Total Non-Depreciable and
Non-Amortizable Assets
               
856,973.31 0.00 0.00 10,021.50 0.00 100,000.00 0.00 966,994.81
Depreciable Assets:                
Buildings and Building Improvements 5,015,123.23             5,015,123.23
Infrastructure               0.00
Facilities & Other Improvements 2,650,086.66         98,686.86   2,748,773.52
Furniture and Equipment 125,153.78     15,555.35   10,025.12 (2,503.30) 148,230.95
Vehicle, Boats & Aircraft 86,506.96         22,532.27   109,039.23
Other Capital Assets 560,087.01         13,511.33   573,598.34
Total Depreciable Assets at Historical Cost 8,436,957.64 0.00 0.00 15,555.35 0.00 144,755.58 (2,503.30) 8,594,765.27
Less Accumulated Depreciation for:                
Buildings and Improvements (3,052,483.42)         (200,350.62)   (3,252,834.04)
Infrastructure               0.00
Facilities & Other Improvements (1,135,123.55)         (104,653.27)   (1,239,776.82)
Furniture and Equipment (56,681.86)     (10,512.66)   (2,513.76)   (69,708.28)
Vehicles, Boats & Aircraft (35,260.95)         (3,563.23)   (38,824.18)
Other Capital Assets (300,513.05)         (26,535.16)   (327,048.21)
Total Accumulated Depreciation (4,580,062.83) 0.00 0.00 (10,512.66) 0.00 (337,616.04) 0.00 (4,928,191.53)
Depreciable Assets, Net 3,856,894.81 0.00 0.00 5,042.69 0.00 (192,860.46) (2,503.30) 3,666,573.74
Amortizable Assets – Intangible:                
Land use Rights – Term               0.00
Computer Software - Intangible 3,653,232.55         516,000.00   4,169,232.55
Other Intangible Capital Assets – Term               0.00
Total Intangible Assets at Historical Cost 3,653,232.55 0.00 0.00 0.00 0.00 516,000.00 0.00 4,169,232.55
Less Accumulated Amortization for:                
Land use Rights – Term               0.00
Computer Software – Intangible (2,653,533.45)         (400,256.93)   (3,053,790.38)
Other Intangible Capital Assets – Term               0.00
Total Accumulated Amortization (2,653,533.45) 0.00 0.00 0.00 0.00 (400,256.93) 0.00 (3,053,790.38)
Amortizable Assets – Net 999,699.10 0.00 0.00 0.00 0.00 115,743.07 0.00 1,115,442.17
Governmental Activities Capital Assets, Net 5,713,567.22 0.00 0.00 15,064.19 0.00 22,882.61 (2,503.30) 5,749,010.72

Important: Enter all amounts as dollars and cents.

* These amounts do not tie to the sample exhibits. They are listed here to illustrate how capital assets should be presented.

Note: Fiduciary funds are not required to submit this note for the CAFR preparation. However, agencies with these funds may want to report the balances in this note.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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