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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Notes & Samples

NOTE 2 – Capital Assets
Summary of Changes in Capital Assets

Note: Agencies are required to submit the summary of changes in capital assets information through the CANSS web application.

A complete summary of changes in capital assets report is displayed below for governmental activities, business-type activities and component units. The summary of changes in capital assets report is organized by section and category of capital asset.

Capital Asset Section Description Capital Asset Category
Non-Depreciable or Non-Amortizable Assets Capital assets with an indefinite or inexhaustible useful life (includes rare books, manuscripts, works of art and historical treasures)
  • Land and Land Improvements
  • Infrastructure
  • Construction in Progress
  • Other Tangible Capital Assets
  • Land Use Rights
  • Other Intangible Capital Assets
 
Depreciable Assets Tangible capital assets with a definite useful life
  • Buildings and Building Improvements
  • Infrastructure (including State Highway System)
  • Facilities and Other Improvements
  • Furniture and Equipment
  • Vehicles, Boats and Aircraft
  • Other Tangible Capital Assets
 
Accumulated Depreciation Depreciation associated with depreciable tangible assets
  • Same types as detailed in the “Depreciable Assets” category
 
Intangible Capital Assets – Amortizable Intangible capital assets with a definite useful life
  • Land Use Rights
  • Computer Software
  • Other Intangible Capital Assets
 
Accumulated Amortization Amortization associated with amortizable intangible assets
  • Same types as detailed in the “Intangible Capital Assets Amortizable” category
 

Each of the above capital asset categories have disclosures of the following information (as applicable). The information is organized by columns in the summary of changes in capital assets report.

Column Number Column Name Description
Col. 1 Beginning Balance Beginning balances reported in the AFR must equal the prior year’s ending balances. This amount is populated in CANSS from USAS.
Col. 2 Adjustments Adjustment – Use the adjustment column to report loss recovery, restatements, error corrections, change in asset type or similar items. Amounts entered to this column must be entered as a restatement in USAS and the agency’s AFR.
Col. 3 Completed CIP Completed construction in progress projects.
Col. 4 Inc-Int’agy Trans Increase in interagency transfer of capital assets.
Col. 5 Dec-Int’agy Trans Decrease in interagency transfer of capital assets.
Col. 6 Additions Additions to capital assets (purchases, donations, etc.) and current year depreciation and amortization expense.
Col. 7 Deletions Deletions of capital assets (sales, disposals, impairments, etc.) and their associated accumulated depreciation and amortization.
Col. 8 Ending Balance Ending capital asset balance at fiscal year-end. This amount is calculated in CANSS.

Balances of capitalized property accounts at Aug. 31, 20CY must reconcile to balances reflected in the SPA system. For a listing of SPA reports available on a daily basis, see the Daily Generation of SPA Ad Hoc Reports (FPP N.009) (login required).