Skip to content

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Note: To navigate this guide on a mobile device you must use the Table of Contents.

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

ITV Monitoring
Verify ITVs Processed Successfully

Once created, ITVs must pass the usual data element, funding and balancing edits before they can process successfully and create the transfer/payment. When ITVs do not pass all the necessary edits, the transactions post to the batch agency 005 IT file for corrective action.

Because the same G document number is assigned to both the disbursing and receiving agencies’ system-generated ITVs and a G document is an all-post document type, the entire document posts to the batch agency 005 IT file, even if only one agency’s transactions contain the errors. Examples of why the G documents are unable to process include:

  • Funding errors
  • Data element errors
  • The sum of the values entered in the % ALLOCATED field(s) of the associated RTI profile(s) do not equal 100%

Verify the system-generated ITVs did not error by reviewing the DAFR3331 – USAS IT Status Report.

DAFR3331 — USAS IT File Status Report

DAFR3331 lists the G documents that posted to the Batch Agency 005 IT file and require error correction.

  • For the agency whose transaction(s) contain the error(s), the report includes the issued error codes.
  • For the other agency, the report only displays the batch header information.

Contact your appropriation control officer for assistance with correcting errors and processing the failed G documents.

DAFR3331 for Agency with Errors

DAFR3331 123 USAS 01                                     AGENCY NAME                                             AGENCY NUMBER: 123 
                                                    USAS IT STATUS REPORT                                           AGCY PAGE : 001 
MM/DD/YY  (HH.SS)  CYCLE (7338)******************************************************************************************PAGE : 0001
SEQ # AGY REF DOC/SFX  EFF DATE  PROC DTE  DUE DATE USERID  TC  AY PCA   APPN  FUND COBJ AOBJ TRANS AMOUNT      ERROR CODES         
*********************************************************************************************************************************** 
                                                                                                                                    
                                                                                                                                    
--- BATCH 005 11/20/20 W 785    11/20/20     STATUS: H3   DAYS ON IT:   0                           300.00                          
                                                                                                                                    
     DOCUMENT: 300 G1110005 21 REMAINING APPROVALS:                                         REJECT CODES:                           
                                                                                                                                    
00005 123 T1000123/123 11/20/20  11/20/20  11/21/20 SYSTPAY 971 21 99999 11111 0001 7300             100.00     KJ5 FK5             
00008 123 T2000224/123 11/20/20  11/20/20  11/21/20 SYSTPAY 971 21 99999 11111 0001 7300             200.00     KJ5 FK5             

DAFR3331 for Other Agency

DAFR3331 111 USAS 01                                     AGENCY NAME                                             AGENCY NUMBER: 111 
                                                    USAS IT STATUS REPORT                                           AGCY PAGE : 001 
MM/DD/YY  (HH.SS)  CYCLE (7338)******************************************************************************************PAGE : 0001
SEQ # AGY REF DOC/SFX  EFF DATE  PROC DTE  DUE DATE USERID  TC  AY PCA   APPN  FUND COBJ AOBJ TRANS AMOUNT      ERROR CODES         
*********************************************************************************************************************************** 
                                                                                                                                    
                                                                                                                                    
--- BATCH 005 11/20/20 W 785    11/20/20     STATUS: H3   DAYS ON IT:   0                           300.00