Reporting Requirements for Annual Financial Reports of State Agencies and Universities
Interfund Activity
ITV Monitoring
Verify ITVs Processed Successfully
Once created, ITVs must pass the usual data element, funding and balancing edits before they can process successfully and create the transfer/payment. When ITVs do not pass all the necessary edits, the transactions post to the batch agency 005 IT file for corrective action.
Because the same G document number is assigned to both the disbursing and receiving agencies’ system-generated ITVs and a G document is an all-post document type, the entire document posts to the batch agency 005 IT file, even if only one agency’s transactions contain the errors. Examples of why the G documents are unable to process include:
- Funding errors
- Data element errors
- The sum of the values entered in the
% ALLOCATEDfield(s) of the associated RTI profile(s) do not equal 100%
Verify the system-generated ITVs did not error by reviewing the DAFR3331 – USAS IT Status Report.
DAFR3331 — USAS IT File Status Report
DAFR3331 lists the G documents that posted to the Batch Agency 005 IT file and require error correction.
- For the agency whose transaction(s) contain the error(s), the report includes the issued error codes.
- For the other agency, the report only displays the batch header information.
Contact your appropriation control officer for assistance with correcting errors and processing the failed G documents.
DAFR3331 for Agency with Errors
DAFR3331 123 USAS 01 AGENCY NAME AGENCY NUMBER: 123 USAS IT STATUS REPORT AGCY PAGE : 001 MM/DD/YY (HH.SS) CYCLE (7338)******************************************************************************************PAGE : 0001 SEQ # AGY REF DOC/SFX EFF DATE PROC DTE DUE DATE USERID TC AY PCA APPN FUND COBJ AOBJ TRANS AMOUNT ERROR CODES *********************************************************************************************************************************** --- BATCH 005 11/20/23 W 785 11/20/20 STATUS: H3 DAYS ON IT: 0 300.00 DOCUMENT: 300 G1110005 21 REMAINING APPROVALS: REJECT CODES: 00005 123 T1000123/123 11/20/23 11/20/23 11/21/23 SYSTPAY 971 21 99999 11111 0001 7300 100.00 KJ5 FK5 00008 123 T2000224/123 11/20/23 11/20/23 11/21/23 SYSTPAY 971 21 99999 11111 0001 7300 200.00 KJ5 FK5
DAFR3331 for Other Agency
DAFR3331 111 USAS 01 AGENCY NAME AGENCY NUMBER: 111 USAS IT STATUS REPORT AGCY PAGE : 001 MM/DD/YY (HH.SS) CYCLE (7338)******************************************************************************************PAGE : 0001 SEQ # AGY REF DOC/SFX EFF DATE PROC DTE DUE DATE USERID TC AY PCA APPN FUND COBJ AOBJ TRANS AMOUNT ERROR CODES *********************************************************************************************************************************** --- BATCH 005 11/20/23 W 785 11/20/23 STATUS: H3 DAYS ON IT: 0 300.00