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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

Interfund Activity Confirmation Form

Coordination Between Agencies

Participating agencies must coordinate interfund activity to ensure the AGLs and amounts are reported correctly. This coordination applies to transfers, due from/due to, federal grant pass-throughs and state grant pass-throughs.

Deadlines

Contact other agencies as early as possible to facilitate the coordination process of interfund activity. Coordinate and enter all interagency activity in USAS by Sept. 26.

Interfund Activity Confirmation Forms

Use confirmation forms to document agreement between agencies. Send forms to other agencies stating the classification, amount and D23 fund to be reported in the agency’s AFR. The Comptroller’s office can request copies of the forms from agencies to resolve any statewide non-matching discrepancies. Positive confirmations are strongly recommended (over negative confirmations) and should be signed by both parties.

Sample Interfund Activity Confirmation Form

(Recommended Format)

Agency No.      ABC     
Date                                


Agency Name                                                                                                               

The amounts that will be published in the annual financial report (AFR) are listed below. Please review your records and verify the amounts below. Fill in the bottom portion of this form, sign and return it to the above referenced agency as soon as possible. Please add the RTI number, if applicable.

DUE FROM/DUE TO OTHER AGENCY Source DUE FROM OTHER AGENCY DUE TO OTHER AGENCY RTI #
GENERAL REVENUE (FT01)        
Appd Fund 0001, D23 Fund 0001        
  (Agency 100, D23 Fund 0499)   $     65,000    
  (Agency 400, D23 Fund 9999)     $     52,000  
  (Agency 200, D23 Fund 0299) Federal P - T 100,000    
SPECIAL REVENUE (FT02)        
Appd Fund 9999, D23 Fund 9999        
  (Agency 500, D23 Fund 0399) State P - T   50,000  
Total Due From Other Agency/Due To Other Agency   $  165,000 $  102,000  
Transfers In/Out TRANSFER IN TRANSFER OUT RTI #
GENERAL REVENUE (FT01)      
Appd Fund 0001, D23 Fund 0001      
  Agy 100, D23 Fund 0499 $  200,000    
  Last Year’s Accrual D23 Fund 0499 -55,000    
  This Year’s Accrual D23 Fund 0499 +65,000    
          Total 210,000    
  Agy 400, D23 Fund 9999   $  240,000  
  Last Year’s Accrual D23 Fund 9999   -20,000  
  This Year’s Accrual D23 Fund 9999   +10,000  
          Total   230,000  
Total Transfers $  210,000 $  230,000  
Legislative Transfers In/Out LEGISLATIVE TRANSFER IN LEGISLATIVE TRANSFER OUT
GENERAL REVENUE (FT01)    
Appd Fund 0001, D23 Fund 0001    
  (Agency 200, D23 Fund 0001)   60,000
  (Agency 906, D23 Fund 0001) 300,000  
Total Legislative Transfers $  300,000 $   60,000

(To be completed by the responding agency)

Agency No.      XYZ     
Date                                


Agency Name                                                                                                               

I certify this agency is in agreement with the information provided above and will be reporting the same information. If there are any exceptions, I will notify the opposing agency immediately.

Signature

Printed Name

Phone Number

Fax Number

Mailing Address