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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

General Revenue Reconciliation

Instructions for the GR Reconciliation Web Application
Step 6 – Enter Agency Input Fields

Enter fields applicable to your agency in the GR Reconciliation web application. Ensure that supplemental payroll information and required FPP document entries are entered in USAS. The following information is necessary:

  • Salary increase — line number 200700
  • Retirement contribution — line number 400100 is no longer applicable except for optional entries by universities for informational purposes only
  • Group Insurance Contribution — line number 400200 is no longer applicable except for optional entries by universities for informational purposes only
  • Unemployment Contribution — line number 400300 is no longer applicable except for optional entries by universities for informational purposes only
  • BRP adjustments — line number 700600
  • Salary increase adjustment — line number 700800

The following fields are available for adjusting entries:

  • Higher Education Assistance Fund Distribution — line 500000
  • Committed Budget Transfers In — line 500300
  • Committed Budget Transfers Out — line 500400
  • Unappropriated Net Change in Cash (appropriation number 00000, 99906, 99907 and 99908) — line 600300
  • Earned Federal Funds Net Change in Cash (appropriation 70000) — line 600400
  • Other Net Change in Cash — line 600500
  • Unappropriated Net Change in Cash adjustment (appropriation number 00000, 99906, 99907 and 99908) — line 701000
  • Earned Federal Fund adjustment (appropriation 70000) — line 701100
  • Other Net Change in Cash adjustment — line 701200

Entry Instructions

  1. Press the Backspace key to clear the field prior to entering an amount.
  2. Enter the amount.
  3. Click Update Amount. If the entry is successful, the message Update accepted appears.
  4. Click Return to Previous Page to navigate back to the column.

Note: Do not use the browser’s BACK button. This screen does not refresh when the BACK button is used and the numbers that appear do not reflect the update that was just done.

You can eliminate an amount by entering 0 (zero) to replace the previously entered amount. If you do not enter a 0 (zero), the error message Invalid Amount Entered appears. Agency amounts are retained in the GR Reconciliation web application and do not change during the nightly USAS cycle when USAS amounts are refreshed. Agency-entered amounts are updated online in real-time and update calculations immediately.