Each agency with enterprise funds (FT05) and/or internal service funds (FT06) is required to use the SOCF web application to certify its statement of cash flows.

Ensure proper security access exists as early in the process as possible. Contact your agency’s security coordinator to request SOCF access for each agency number you are reporting.

Note: When requesting access from your security coordinator, ensure that you communicate the four-character Security Coordinator’s USAS Reference Code specific to this web application.

Once proper security authorization is established, you can access the SOCF web application.

1. Enter your USER ID

   Your User ID is the same as your ACID used to access the Comptroller’s mainframe and USAS.

2. Enter your PASSWORD.

   This is your USAS password.

3. Click Log in to enter SOCF.

   If your SOCF security access is denied and an error message displays, contact your agency’s security coordinator.

The SOCF Main Menu allows an agency to select one of the actions shown below. The majority of the links on the Main Menu are also available in the top menu bar on any SOCF screen.

View Records by GAAP Fund – Allows users to view existing records extracted from USAS GL account balances for cash flows. After entries are made in USAS, use this menu option to view and print the records.

Download Raw Data – Allows the output of all the information submitted to SOCF.

Certification – Allows the certification of the SOCF. Once the certification process is complete, records cannot be added, edited or deleted. The certification dates coincide with the Annual Financial Report submission deadline.

Note: If edits, additions or deletions are necessary subsequent to agency certification, please contact your financial reporting analyst to uncertify the agency’s SOCF.

All agencies are required to submit the SOCF certification by the following deadlines, even if there is no activity.

• Oct. 1, 20CY — for GR consolidated agencies
• Nov. 1, 20CY — for unaudited agencies
• Nov. 20, 20CY — for unaudited institutions of higher education
• Dec. 1, 20CY — for audited full reporting agencies (including institutions of higher education)

To constitute final certification, all agencies with enterprise funds (FT05) and internal service funds (FT06) must:

• Enter and certify the statement of cash flows (SOCF) information in SOCF (even if there is no activity) by the SOCF certification deadline for your agency. To certify:
  1. Select the Agency from the agency/university list.
  2. Click Certification under the agency/university list.
  3. Enter your name, job title, and phone number.
  4. Click Submit Final Certification.
     A final certification page appears that shows the status as Completed and the date of the submission.
• Submit a hard copy of the agency’s statement of cash flow from its published AFR through the ONDSS web application.
• The statement of cash flows submitted through the SOCF web application must tie to the submitted hard copy of the agency’s statement of cash flow from its published AFR.
• Use the SOCF Reconciliation template when the SOCF submitted through SOCF web application does not tie to the agency’s SOCF from its published AFR, for each GAAP fund. Submit the SOCF Reconciliation template through the ONDSS web application.

  Note: Screen prints from SOCF will not be accepted in lieu of the required copy from the agency’s published AFR. Agencies must submit a copy of their SOCF from their published AFR through the ONDSS web application.

Each consolidated university system (agency numbers 792, 793, 794, 795, 797, 798 and 799) must enter the information for all of its component universities in total as described above. All entered amounts must reconcile to USAS amounts for the consolidated system and the consolidated university system AFR.

IMPORTANT: Components of university systems must not use SOCF.