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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

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Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Capital Assets

Depreciation
Recording Depreciation of Capital Assets

Run the SPA CAAB 201S report to determine the amount of depreciation earned during the fiscal year. This report presents the following information for all capital assets by AFR category and depreciable indicator.

This report excludes suspense, surplus and inventoried property as well as property recorded with the acquisition method assets held in trust. Amounts are signed as on Note 2 with Debits (+) and Credits (−). Therefore, a negative in the additions column is an increase in accumulated depreciation.

The additions column of this report must match the new depreciation for each capital asset category that was added to an agency’s property ledger and needs to be recorded in USAS.

Business-Type Activities (Fund Type 05) and
Component Units (Fund Type 15)

Valid general ledger accounts:

Valid COBJs:

Note: Post furniture and equipment, vehicles, boats and aircraft and other capital assets to COBJ 7939.

Seq No Batch Type Doc Type Eff Date Fin Agy TC AY PCA COBJ Amount R Fund Input GL
To Record the Depreciation of Capital Assets
(1) 5 U 0832CY XXX 632 CY 99999 7XXX $ XX.XX   XXXX XXXX

Accounting effect of above entry:

Debit Credit
(1) To Record the Depreciation of Capital Assets    
  5600 GAAP Expenditure Offset $ XX.XX  
  XXXX General Ledger Account for Asset Depreciating   $ XX.XX

Governmental Activities – Basis Conversion (Fund Type 11)

Valid general ledger accounts:

Valid COBJs:

Note: Post furniture and equipment, vehicles, boats and aircraft and other capital assets to COBJ 7939.

Seq No Batch Type Doc Type Eff Date Fin Agy TC AY PCA COBJ Amount R Fund Input GL
To Record the Depreciation of Capital Assets
(1) 5 U 0832CY XXX 512 CY 99999 7XXX $ XX.XX   XXXX XXXX

Accounting effect of above entry:

Debit Credit
(1) To Record the Depreciation of Capital Assets    
  5650 BC Expenditure Control $ XX.XX  
  XXXX General Ledger Account for Asset Depreciating   $ XX.XX