Earned Federal Funds Update
State agencies are responsible for collecting and depositing earned federal funds (EFF) and indirect cost reimbursements to the General Revenue Fund. Effective Sept. 1, the EFF collection totals have been updated per the General Appropriations Act (GAA).
See Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) (FPP A.017) for defined conditions and deadlines.
Contact your agency’s appropriation control officer with questions.
[posted 12/13/24]
1099 Reporting for Tax Year 2024
Internal Revenue Service (IRS) and Department of the Treasury regulations require filers of 10 or more returns to file those returns electronically with the IRS. Agencies filing electronically for the first time must request a Transmitter Control Code from the IRS as soon as possible.
See the IRS’ and Treasury’s final regulations on e-file, Filing Information Returns Electronically (FIRE) and Information Returns Intake System (IRIS) for more information about electronic filing regulations.
See USAS Procedures for 1099 Reporting for Calendar Year 2024 (FPP E.001) for instructions on requesting 1099 data from USAS.
[posted 12/13/24]
Reminder – Holiday Warrant Distribution
Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.
Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m.
Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.
Warrants from the Dec. 31 cycle will be available Jan. 2.
See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
[posted 12/13/24]
Reminder – USAS/TINS File Submission
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
[posted 12/13/24]
Reminder – Direct Deposit Settlement Dates
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.
When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
[posted 12/13/24]
Update Contact Information for ACA 1094-C and 1095-C
The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties.
The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2024 reporting. Agencies should review this guidance for how it affects your agency. Your agency is responsible for 1094-C and 1095-C reporting.
CAPPS Central agencies are required to update the Manage Agency Contact Info page in CAPPS by Dec. 31.
[posted 12/10/24]
New Overtime Rule Vacated
A federal district court vacated the U.S. Department of Labor’s April 2024 final rule increasing the minimum salary level for the Fair Labor Standards Act’s (FLSA’s) executive, administrative and professional exempt employees beginning Jan. 1, 2025.
See Federal Overtime Changes for more information.
Note: The Comptroller of Public Accounts does not provide guidance on FLSA, overtime exemptions or related employment law issues.
[posted 12/06/24]
Reminder – Local Funds Reporting Due
State agencies that receive, spend or administer funds or revenues held outside the state treasury (local funds) are required to submit financial data on those funds to the Comptroller’s office.
Fiscal 2025 projected data must be submitted by Dec. 12, using the updated Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).
See Additional Reporting Requirements per the GAA for more information.
[posted 12/06/24]
Reminder – Military Workforce Summary Reports Due
Dec. 13 is the maintenance and corrections deadline for the fiscal 2025 first-quarter Military Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 17 and must be submitted by Dec. 31.
[posted 12/06/24]
Payables and Binding Encumbrances Due
State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2025 appropriations by Dec. 30.
Quarterly certification must be entered in the online form.
See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
[posted 11/26/24]