State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2026 appropriations by Dec. 30.
Quarterly certification must be entered in the online form.
See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
[posted 11/25/25]
Wednesday, Dec. 24 through Friday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.
Monday, Dec. 29: Warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9–11 a.m.
Thursday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.
Friday, Jan. 2: The Comptroller’s office will be closed; however, warrants from the Dec. 31 cycle will be available from 9–11 a.m.
See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
[posted 11/25/25]
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
[posted 11/25/25]
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for September through November will be available Dec. 9 on DAFR8190 and DAFR8200.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 11/21/25]
Mainframe systems (USAS, SPRS, SPA, HRIS and TINS) and related Fiscal Management applications will be unavailable due to scheduled maintenance from 6 a.m. Saturday, Nov. 22, until 6:30 p.m. Sunday, Nov. 23.
[posted 11/20/25]
Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available Dec. 16 and must be submitted by Jan. 14.
See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.
[posted 11/18/25]
Dec. 12 is the maintenance and corrections deadline for the fiscal 2026 first-quarter Military Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 31.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 11/14/25]
The Comptroller’s office will be closed for business on Wednesday, Nov. 26; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 25 processing cycle.
There will be no warrant distribution on Nov. 27 or 28. Warrants from the Nov. 26 and Nov. 28 processing cycles will be available for distribution on Monday, Dec. 1.
See Payment Distribution for warrant pickup requirements.
[posted 11/14/25]
When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
[posted 11/14/25]
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
[posted 11/14/25]
The State of Texas Annual Cash Report for fiscal 2025 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Texas Government Code, Section 403.013.
[posted 11/07/25]
Entering procurement and travel card transactions in USAS or CAPPS Financials requires special considerations for timely payment reconciliation.
Agencies should review the procedures for entering credit card information in the USAS and CAPPS invoice number fields as detailed in the section on payment and travel card amount numbers in USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).
See Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required) for more information. Contact expenditure.assistance@cpa.texas.gov with questions.
[posted 11/07/25]
On Sept. 1, the state of Texas began transitioning to a new charge card contract, 946-M4 Charge Cards, with U.S. Bank. Two fiscal policies and procedures (FPPs) were updated to reflect the new payment processing requirements for U.S. Bank card statements.
New for fiscal 2026: Payments to U.S. Bank for payment and travel cards must contain the full 16-digit corporate/managing account number in the invoice number field.
Any remaining Citibank payment or travel card transactions still require the last 10 digits of the corporate/managing account number in the invoice number field.
CAPPS agencies: CAPPS now also requires the full 16-digit account number for U.S. Bank payment and travel card transactions.
See Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043)(login required) and USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023) for more information.
Contact your travel/purchase contact or email expenditure.assistance@cpa.texas.gov with questions about using payment/travel cards or processing payments on charge card statements.
[posted 11/07/25]
