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Calendar

System Changes

ACR 60279: USAS Change
New Column for DAFR8161 and DAFR8171
ACR 60197: USAS Change
Simplified Process for Batch Headers
ACR 60309: USPS Change
New HM9CM Screen

What’s New on FMX?

Deadlines Approaching for First Quarter Veteran Workforce Summary Reports

Dec. 14 is the maintenance/corrections deadline for the fiscal 2019 First Quarter Veteran Workforce Summary Reports (Sept. 1 – Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 18 and must be submitted by Dec. 31.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Reminder – New Local Funds Reporting Requirements Due Nov. 30

Due to new 2018–19 GAA requirements, any state agency that receives, spends or administers revenue held outside the state treasury (local funds) is required to submit financial data on those funds to the Comptroller’s office.

Fiscal 2016–19 report data must be submitted by Nov. 30, 2018, using the new Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).

For more, see Additional reporting requirements per the GAA (Art. IX, Sec. 17.09) in Agency Requirements of FPP S.009.

Reminder – Check Direct Deposit Settlement Dates

State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Reminder – Warrant Pickup Available 8 – 10 a.m. on Nov. 21

Warrant pickup on Wednesday, Nov. 21 is only available from 8 – 10 a.m. See Payment Distribution for more information.

Reminder – USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

2018 State of Texas Annual Cash Report Available

The State of Texas Annual Cash Report for fiscal year 2018 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Government Code, Section 403.013.

Updated APS 001 and 011

Accounting policy statements (APS) Sources of Revenue Required to Pay Benefit Cost (APS 001) (FPP A.021) and Benefits Proportional by Method of Finance (APS 011) (FPP A.010) have been updated to:

  • Reflect changes to paying benefit costs proportional to agencies’ or institutions’ methods of finance (MOF)
  • Provide additional details related to revenue types and other financing by MOF
  • Clarify funding types and the amount agencies and institutions must disclose or may exclude in each schedule
  • Include additional guidance related to reporting interagency contract payments/proceeds and applicable benefits that are charged/collected

See APS 001 and APS 011 for more information.

USPS Unavailable Dec. 15 for CYE File Split

USPS will be unavailable all day Saturday, Dec. 15, while we conduct the calendar year-end (CYE) file split.

All USPS ;payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files.

See USPS Calendar Year-End Close Process (FPP R.014) for more information.

For questions, contact the USPS Help Desk at (512) 463-4008 or your assigned USPS representative.

USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

Check Direct Deposit Settlement Dates

State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Warrant Pickup Available from 8 – 10 a.m. on Nov. 21

Warrant pickup on Wednesday, Nov. 21 is only available from 8 – 10 a.m. See Payment Distribution for more information.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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