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What’s New on FMX?

“What’s New” Archive

Budget T-Codes Effective Date Change

At 7 a.m. on Nov. 2, the effective start date changes to 09/01/2022 for USAS budget T-codes 001, 003, 006, 009, 012, 015, 018, 021, 036, 039, 040, 041, 042 and 043.

Fiscal Management’s Financial Reporting section verifies general revenue (GR) information submitted by state agencies and ensures agencies cannot backdate entries, which would change the agency’s GR amount.

The GR Reconciliation Certification is due Nov. 1. Contact your financial reporting analyst with questions.

Reminder – Preliminary EEO Report

On Oct. 13, preliminary copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. 

Deadlines: 

  • Oct. 20 – Preliminary Equal Employment Opportunity Report Acknowledgment form due.
  • Oct. 25 – Data corrections due.

Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 27.

State Employee Charitable Campaign

The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks.

USPS and CAPPS will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using USPS or CAPPS Central must update their payroll/personnel systems accordingly.

See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for the list of participating statewide federations, local campaign areas and more information.

Preliminary EEO Report

Preliminary copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer on Oct. 13 with each agency’s regular daily downloads.

Deadlines:

  • Oct. 20 – Preliminary Equal Employment Opportunity Report Acknowledgment form due.
  • Oct. 25 – Data corrections due.

Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 27.

Final Fiscal 2022 Annual Report (Statewide Hiring Practices)

Each state agency and institution of higher education will receive a final copy of the fiscal 2022 Annual Report (Statewide Hiring Practices) via electronic file transfer on Sept. 29.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.

Reminder – Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

Email us at fiscal.documentation@cpa.texas.gov with any questions.

Reminder – Emergency Leave Reporting Due

Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.

See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.

2022 Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

Email us at fiscal.documentation@cpa.texas.gov with any questions about the survey.

Infrastructure Investment and Jobs Act Policy Updates

The Comptroller’s office has updated Tracking Expenditures and Revenues Related to Disaster or Disaster-Related Economic Relief Efforts (FPP K.014) to include the tracking requirements for Infrastructure Investment and Jobs Act (IIJA) funding received.

Coronavirus Relief Federal Funding Accounting Policy for the State of Texas (FPP A.048) also includes new references to IIJA funding.

Annual Encumbrance Reporting Due

State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.

All agencies must submit the online Annual Certification form by Oct. 30. (The recommended due date for GR consolidated agencies is Sept. 30.)

Automated Lapse of Unencumbered Balances

By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)

The Comptroller’s office must lapse all unencumbered nonconstruction appropriation balances for prior appropriation years each Nov. 1. An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for details.

CAPPS User Group Meetings

A CAPPS HR/Payroll user group meeting will be held Sept. 27, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held Sept. 29, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda and meeting materials will be available the morning of the meeting.

Masking Direct Deposit Account Numbers

Effective Sept. 16, TINS and USAS mask direct deposit account numbers on certain reports.

See TINS ACR 60486 and USAS ACR 60487 for more information.

Contact Payment Services for information about the TINS reports. Contact your agency’s appropriation control officer for information about the USAS reports.