What’s New on FMX?

Employees may request an exception to open records requirements if making information (such as work location) public would result in a substantial threat of personal harm.

See Confidential Employee Information for Open Records Requests (FPP L.004) if your agency has employees who might qualify for the exception.

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with funds from the state treasury are subject to this requirement.

Certification is due July 7. All corrections must be entered in USAS by July 18.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including the updated Petty Cash Certification web application.

A CAPPS HR/Payroll user group meeting will be held June 24, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held June 26, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource.

Agencies can also:

• Encrypt or password-protect internal and external emails that include account and routing numbers.
• Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
• Use daily direct deposit reports to verify your agency’s direct deposit setups and changes.

Contact Payment Services with questions about direct deposits.

June 13 is the maintenance and corrections deadline for the fiscal 2025 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 17 and must be submitted by June 26.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

State agencies and institutions of higher education must report payables and binding encumbrances for third-quarter fiscal 2025 appropriations by June 30.

Quarterly certification must be entered in the online form.

See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

The AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen are now protected to prevent data entry into those fields.

See ACR 60518 – USAS System Change for more information.

An accounting policy meeting about SPA updates, SEFA updates, GASB 101 and GASB 102 will be held June 18, 10 a.m.–noon. Attend the presentation in person or online (via webinar).

See the Accounting Policy Meetings page for more information.

Note: For the webinar, use the Google Chrome browser to avoid Webex compatibility issues.