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“What’s New” Archive

Payables and Binding Encumbrances Due

State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2025 appropriations by Dec. 30.

Quarterly certification must be entered in the online form.

See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

Holiday Warrant Distribution

Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.

Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m.

Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.

Warrants from the Dec. 31 cycle will be available Jan. 2.

See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.

USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

Direct Deposit Settlement Dates

To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

Hotel Occupancy Tax Refund Reports

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for September through November will be available Dec. 9 on DAFR8190 and DAFR8200.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

CAPPS Agency Support

Each state agency has its own internal CAPPS level 1 support staff who can troubleshoot basic CAPPS issues. If level 1 contacts cannot resolve an issue, they can submit a service request to the Comptroller’s CAPPS service desk. Only authorized support staff may contact the CAPPS service desk.

See CAPPS Agency Support for a list of your agency’s level 1 contacts.

Reminder – Local Funds Reporting Due

State agencies that receive, spend or administer funds or revenues held outside the state treasury (local funds) are required to submit financial data on those funds to the Comptroller’s office.

Fiscal 2025 projected data must be submitted by Dec. 12, using the updated Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).

See Additional Reporting Requirements per the GAA for more information.

Military Workforce Summary Reports Due

Dec. 13 is the maintenance and corrections deadline for the fiscal 2025 first-quarter Military Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 17 and must be submitted by Dec. 31.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

Reminder – Warrant Distribution on Nov. 27

The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9 – 11 a.m. for the Nov. 26 processing cycle.

There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2.

See Payment Distribution for warrant pickup requirements.

Reminder – Direct Deposit Settlement Dates

When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.