U.S. Bank will no longer override account suspensions for the charge card contract 946-M4 after June 30.
Agencies will have a 60-day grace period from May 1 through June 30. Starting July 1, any account with a past-due balance will be suspended. After July 1, any account that reaches a 60-day status (carrying a 30-day past-due balance) will be suspended. Agencies must pay balances due in a timely manner to avoid account suspension.
See State of Texas Payment and Travel Card Program for more information.
Deadlines for agencies listed in Fiscal 2025 Statewide Cost Allocation Summary of Fixed Costs by Agency are:
- April 30 – Statewide Cost Allocation Worksheet due.
- May 14 – Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance data available.
- June 4 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
- July 31 – First- and second-quarter payments due.
- Aug. 26 – Third- and fourth-quarter payments due.
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource.
Agencies can also:
- Encrypt or password-protect internal and external emails that include account and routing numbers.
- Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
- Use daily direct deposit reports to verify direct deposit setups and changes.
Contact Payment Services with questions about direct deposits.
Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page.
Topic pages such as Appropriations and Payment Services link to their specific forms on the Forms page.
Note: Payment Services forms on FMX are secured and require login to prevent unauthorized use. If an agency needs to maintain any of these forms on its website, it must ensure the forms require login and that the most current version is used.
The fiscal 2025 Statewide Cost Allocation Plan (SWCAP) provided by the Governor’s office is now available.
Deadlines for agencies listed in Fiscal 2025 Statewide Cost Allocation Summary of Fixed Costs by Agency are:
- April 30 – Statewide Cost Allocation Worksheet due.
- May 14 – Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance data available.
- June 4 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
- July 31 – First- and second-quarter payments due.
- Aug. 26 – Third- and fourth-quarter payments due.
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
A CAPPS HR/Payroll user group meeting will be held April 28, 9–10:30 a.m.
A CAPPS Financials user group meeting will be held April 30, 9–10:30 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.
