State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2022 appropriations by Dec. 30 to the Comptroller’s office.
Quarterly certification must be entered in the online form.
See Important Dates in the Reporting Guidelines of Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
[posted 11/23/21]
USPS will be unavailable all day Saturday, Dec. 11, during the calendar year-end (CYE) file split.
All USPS payrolls finalized after the 2021/2022 file split must have a warrant date in calendar year 2022 and will be reflected in the 2022 files.
See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information.
Contact the USPS help desk at (512) 463-4008 or your assigned USPS representative with questions.
[posted 11/23/21]
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for September through November will be available on DAFR reports 8190 and 8200 Dec. 9.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 11/22/21]
A combined CAPPS HR/Payroll and CAPPS Financials user group meeting will be held Nov. 18, 9-11 a.m. See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for more information. The agenda and meeting materials will be available the morning of the meeting.
[posted 11/10/21]
Dec. 15 is the maintenance and corrections deadline for the fiscal 2022 first-quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 30.
See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
[posted 11/10/21]
The Comptroller’s office will be closed for business on Wednesday, Nov. 24; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 23 processing cycle. There will be no warrant distribution on Nov. 25 or 26.
See Payment Distribution for warrant pickup requirements.
[posted 11/10/21]
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
[posted 11/10/21]
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
[posted 11/10/21]
