What’s New on FMX?

Dec. 13 is the maintenance and corrections deadline for the fiscal 2025 first-quarter Military Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 17 and must be submitted by Dec. 31.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9 – 11 a.m. for the Nov. 26 processing cycle.

There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2.

See Payment Distribution for warrant pickup requirements.

When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

The State of Texas Annual Cash Report for fiscal 2024 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Texas Government Code, Section 403.013.

State agencies that receive, spend or administer funds or revenues held outside the state treasury (local funds) are required to submit financial data on those funds to the Comptroller’s office.

Fiscal 2025 projected data must be submitted by Dec. 12, using the updated Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).

See Additional Reporting Requirements per the GAA for more information.

Entering procurement and travel card transactions in USAS or CAPPS Financials requires special considerations for timely payment reconciliation.

Agencies should review the procedures for entering credit card information in the USAS and CAPPS invoice number fields as detailed in the section on central billed account (CBA) and corporate liability individual billed account (CLIBA) numbers in USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).

See Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required) for more information. Contact Expenditure Assistance with questions.

The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 26 processing cycle.

There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2.

See Payment Distribution for warrant pickup requirements.

When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.