What’s New on FMX?

Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource.

Agencies can also:

• Encrypt or password-protect internal and external emails that include account and routing numbers.
• Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
• Use daily direct deposit reports to verify direct deposit setups and changes.

Contact Payment Services with questions about direct deposits.

Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page.

Topic pages such as Appropriations and Payment Services link to their specific forms on the Forms page.

Note: Payment Services forms on FMX are secured and require login to prevent unauthorized use. If an agency needs to maintain any of these forms on its website, it must ensure the forms require login and that the most current version is used.

The fiscal 2025 Statewide Cost Allocation Plan (SWCAP) provided by the Governor’s office is now available.

Deadlines for agencies listed in Fiscal 2025 Statewide Cost Allocation Summary of Fixed Costs by Agency are:

• April 30 – Statewide Cost Allocation Worksheet due.
• May 14 – Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance data available.
• June 4 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
• July 31 – First- and second-quarter payments due.
• Aug. 26 – Third- and fourth-quarter payments due.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

A CAPPS HR/Payroll user group meeting will be held April 28, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held April 30, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

The Comptroller’s office will be closed Friday, April 3; Payment Services will distribute warrants from the April 2 and April 3 cycles on Monday, April 6.

See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.

All state agencies, Texas SmartBuy members and institutions of higher education must pay outstanding Citibank balances immediately. The 946-M2 Commercial Charge Card Services contract has expired, and customers must close out all Citibank accounts.

Account holders should fill out the State of Texas Account Closing form and send the completed form to Citibank at sotx.comcards@citi.com.

Contact the Citibank account management team for help with card closeout, credit balances and outstanding balances, or contact the State Travel Management Program at STMP@cpa.texas.gov with questions.

Agencies can purchase bound copies of the 2026-27 General Appropriations Act (GAA) for $15 each, including postage.

All orders must be made online and prepaid with an interagency transaction voucher (ITV) or by check.

Printed copies will be mailed starting in April 2026.

Effective March 20, Nacha (formerly the National Automated Clearing House Association), which governs the rules and guidelines of the automated clearing house (ACH) network, implemented a rule change for direct deposit employee payroll payments. The 10-character COMPANY ENTRY DESCRIPTION field requires PAYROLL as the first seven characters of this field. Employees may see this change on their financial institution statements.

See ACR 60634 – Change to Direct Deposit ACH Payroll Files for details.

Contact Payment Services for more information.

In response to a directive from the Office of the Governor, the optional holiday for Cesar Chavez Day on March 31 has been removed from state holiday calendars and the CAPPS system. All agencies should review pending timesheet entries. Hub agencies should delete this option from their CAPPS instances as soon as possible.

Agencies should share this information with their timekeeping, payroll and human resources staff.

Agency level 1 and 2 support staff may contact the CAPPS Service Desk with questions or concerns.