What’s New on FMX?

The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties.

The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2025 reporting. Agencies should review this guidance to determine how it affects them. Each agency is responsible for 1094-C and 1095-C reporting.

CAPPS Central agencies are required to review and if necessary, correct the contact information on the Manage Agency Contact Info page by Dec. 31. See Update CAPPS Central Contact Information for instructions.

State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2026 appropriations by Dec. 30.

Quarterly certification must be entered in the online form.

See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

Wednesday, Dec. 24 through Friday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.

Monday, Dec. 29: Warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9–11 a.m.

Thursday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.

Friday, Jan. 2: The Comptroller’s office will be closed; however, warrants from the Dec. 31 cycle will be available from 9–11 a.m.

See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.

To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for September through November will be available Dec. 9 on DAFR8190 and DAFR8200.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

Mainframe systems (USAS, SPRS, SPA, HRIS and TINS) and related Fiscal Management applications will be unavailable due to scheduled maintenance from 6 a.m. Saturday, Nov. 22, until 6:30 p.m. Sunday, Nov. 23.

Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available Dec. 16 and must be submitted by Jan. 14.

See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.

Dec. 12 is the maintenance and corrections deadline for the fiscal 2026 first-quarter Military Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 31.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

The Comptroller’s office will be closed for business on Wednesday, Nov. 26; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 25 processing cycle.

There will be no warrant distribution on Nov. 27 or 28. Warrants from the Nov. 26 and Nov. 28 processing cycles will be available for distribution on Monday, Dec. 1.

See Payment Distribution for warrant pickup requirements.

When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.