Skip to content

What’s New on FMX?

“What’s New” Archive

Direct Deposit Fraud

Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource. Agencies can also:

  • Encrypt or password-protect internal and external emails that include account and routing numbers.
  • Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
  • Use daily direct deposit reports to verify your agency’s direct deposit setups and changes.

Contact Payment Services with questions about direct deposits.

Reminder – Statewide Cost Allocation Forms Due

On June 28, the General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form are due for agencies listed in Fiscal 2023 Agency Statewide Cost Allocation Plan by Method of Finance.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

Reminder – FMQuery BusinessObjects Upgrade

FMQuery BusinessObjects will be upgraded to version 4.3 on June 24. Payroll reports and SIRS reports will be upgraded, replacing the 4.2 versions, which will be decommissioned and no longer accessible on that date.

Current users will use their same login credentials. The results from any report run in the 4.3 environment will be identical to the results from the same report run in the 4.2 environment.

See SAP BusinessObjects 4.3 Training for training videos.

Note: The system will be offline from 5 p.m. Friday, June 21, to 8 a.m. Monday, June 24.

Certification Due for Certain USAS Balances

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created with funds from the state treasury are subject to this requirement.

The certification is due July 5. All corrections must be entered in USAS by July 19.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including how to request access to the Petty Cash Certification web application and complete the forms.

CAPPS User Group Meeting

A combined CAPPS HR/Payroll and Financials user group meeting will be held June 25, 9 – 11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda for each meeting will be available a few days before the meeting.

Reminder – Military Workforce Summary Reports Due

June 14 is the maintenance and corrections deadline for the fiscal 2024 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.