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What’s New on FMX?

“What’s New” Archive

USAS Profile Rollover to FY/AY25

The annual USAS profile rollover occurs June 22. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2025, based on existing FY24 and AY24 profiles.

See USAS Profile Rollover (FPP Q.007) for more information.

USAS Profile Review and Cleanup Reports

To prepare for the June 22, 2024, rollover to fiscal 2025, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 1 – 21.

The reports:

  • Help agencies review certain USAS profiles and make necessary changes before the June 22 rollover.
  • Allow review of transaction entries, appropriation and USAS balances to prepare for fiscal year-end.
  • Include USAS data through the previous business day.

Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s help desk at (512) 463-HELP (4357) if you need retransmission of the reports.

See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.

Payables and Binding Encumbrances Due

State agencies and institutions of higher education must report payables and binding encumbrances for third-quarter fiscal 2024 appropriations by June 30.

Quarterly certification must be entered in the online form.

See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

Hotel Occupancy Tax Refund Reports

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for March through May will be available on DAFR8190 and DAFR8200 on June 9.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

Reminder – Statewide Cost Allocation Worksheet and Forms Due

Deadlines for agencies listed in Fiscal 2023 Statewide Cost Allocation Summary of Fixed Costs by Agency are:

  • June 3 – Statewide Cost Allocation Worksheet due.
  • June 14Fiscal 2023 Agency Statewide Cost Allocation Plan by Method of Finance data available.
  • June 28 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
  • July 26 – First- and second-quarter payments due.
  • Aug. 30 – Third- and fourth-quarter payments due.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

Military Workforce Reporting Due

Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available June 18 and must be submitted by June 26.

See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.