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What’s New on FMX?

“What’s New” Archive

Preliminary EEO Report

Preliminary copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer on Oct. 13 with each agency’s regular daily downloads.

Deadlines:

  • Oct. 20 – Preliminary Equal Employment Opportunity Report Acknowledgment form due.
  • Oct. 25 – Data corrections due.

Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 27.

Final Fiscal 2022 Annual Report (Statewide Hiring Practices)

Each state agency and institution of higher education will receive a final copy of the fiscal 2022 Annual Report (Statewide Hiring Practices) via electronic file transfer on Sept. 29.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.

Reminder – Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

Email us at fiscal.documentation@cpa.texas.gov with any questions.

Reminder – Emergency Leave Reporting Due

Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.

See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.

2022 Fiscal Management Customer Service Survey

How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback.

Email us at fiscal.documentation@cpa.texas.gov with any questions about the survey.

Infrastructure Investment and Jobs Act Policy Updates

The Comptroller’s office has updated Tracking Expenditures and Revenues Related to Disaster or Disaster-Related Economic Relief Efforts (FPP K.014) to include the tracking requirements for Infrastructure Investment and Jobs Act (IIJA) funding received.

Coronavirus Relief Federal Funding Accounting Policy for the State of Texas (FPP A.048) also includes new references to IIJA funding.

Annual Encumbrance Reporting Due

State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.

All agencies must submit the online Annual Certification form by Oct. 30. (The recommended due date for GR consolidated agencies is Sept. 30.)

Automated Lapse of Unencumbered Balances

By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)

The Comptroller’s office must lapse all unencumbered nonconstruction appropriation balances for prior appropriation years each Nov. 1. An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.

Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for details.

CAPPS User Group Meetings

A CAPPS HR/Payroll user group meeting will be held Sept. 27, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held Sept. 29, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda and meeting materials will be available the morning of the meeting.

Masking Direct Deposit Account Numbers

Effective Sept. 16, TINS and USAS mask direct deposit account numbers on certain reports.

See TINS ACR 60486 and USAS ACR 60487 for more information.

Contact Payment Services for information about the TINS reports. Contact your agency’s appropriation control officer for information about the USAS reports.

New Pay Card Program

State agency employees can now choose to receive their payroll and travel reimbursement on a pay card as an alternative to receiving payments by warrant or direct deposit. The vendor will load the pay cards with the payment on payday or on the day a travel reimbursement is paid. Employees can contact their agency payroll office to choose this option.

Payroll stuffers to promote the pay card program are available. See TexPayment Resource – Promoting Direct Deposit/Pay Card.

Pay card setup procedures are available for payments issued via USAS, USPS, SPRS and CAPPS. See Pay Cards for Payroll/Retirement Net Pay (FPP P.004).

RTIs for Fiscal 2023 Unemployment Compensation Reimbursements

The recurring transaction indexes (RTIs) for unemployment compensation reimbursements have been updated for fiscal 2023. See Reimbursements for Unemployment Compensation (APS 003) (FPP A.035) for details.

Grant ID Requests

State agencies must email new grant ID requests for the fiscal 2022 State Pass-Through Reporting (SPTR) web application to frs@cpa.texas.gov by close of business Sept. 26. In addition, agencies must attach documentation confirming the grant relationship between the grantor and grantee with the official grant name.

Final certification for the SPTR web application is due Sept. 28. See State Grant Pass-Through Reconciliation for more information.

Preliminary Fiscal 2022 Annual Report (Statewide Hiring Practices)

Preliminary copies of the fiscal 2022 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer on Sept. 15. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 22, and will have until Sept. 27 to review the preliminary report and enter or submit changes.

See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.

Fiscal 2023 Travel Rates

The 2023 General Services Administration (GSA) rates are effective Oct. 1 and are online. Fiscal 2023 travel reimbursement rates are available for:

  • In-state and out-of-state meals and lodging
  • In-state and out-of-state non-overnight meals
  • Automobile mileage
  • Aircraft mileage

Standard lodging reimbursement rates have increased for fiscal 2023. The standard lodging rate for all locations not listed by the GSA increases from $96 to $98. The meal reimbursement rate for locations not listed by the GSA remains at $59 for fiscal 2023.

For CAPPS agencies using the Travel and Expense module, the CAPPS Financials Production Support Team will update meal and lodging rates, as necessary. Mileage rates must be updated by the agency. Contact your CAPPS Level 1 representative for assistance.

See Textravel, email Expenditure Assistance or call (512) 475-0966 for more information.