What’s New on FMX?

To prepare for the June 20 rollover to fiscal 2027, the Comptroller’s office will transmit USAS profile review and cleanup reports to agencies June 1–19.

The reports:

• Help agencies review certain USAS profiles and make necessary changes before the June 20 rollover.
• Allow review of transaction entries, appropriation and USAS balances to prepare for fiscal year-end.
• Include USAS data through the previous business day.

Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s help desk at (512) 463-4357 if you need retransmission of the reports.

See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.

The annual USAS profile rollover occurs June 20. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2027, based on existing FY26 and AY26 profiles.

See USAS Profile Rollover (FPP Q.007) for more information.

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for March through May will be available June 9 on DAFR8190 and DAFR8200.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

June 12 is the maintenance and corrections deadline for the fiscal 2026 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 26.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

State agencies and institutions of higher education should follow the Direct Deposit Checklist when setting up, changing or canceling direct deposit instructions.

If your agency creates its own online direct deposit authorization form or electronic authorization method, Payment Services must approve it before it is implemented. See Approval Required for Alternative Methods.

U.S. Bank will no longer override account suspensions for the charge card contract 946-M4 after June 30.

Agencies will have a 60-day grace period from May 1 through June 30. Starting July 1, any account with a past-due balance will be suspended. After July 1, any account that reaches a 60-day status (carrying a 30-day past-due balance) will be suspended. Agencies must pay balances due in a timely manner to avoid account suspension.

See State of Texas Payment and Travel Card Program for more information.

For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday.

Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution.

See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2027 payroll due dates and direct deposit schedule.

A combined CAPPS HR/Payroll and Financials user group meeting will be held May 28, 9–11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

On June 4, the General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form are due for agencies listed in the Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.

See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.