Nov. 2, at 7 a.m., the effective start date for USAS budget T-codes 001, 003, 006, 009, 012, 015, 018, 021, 036, 039, 040, 041, 042 and 043 will be changed to 09/01/2023.
Fiscal Management’s Financial Reporting section verifies general revenue (GR) information submitted by state agencies and must ensure agencies cannot backdate entries, which would change the agency’s GR amount.
The GR Reconciliation Certification is due Nov. 1. Contact your financial reporting analyst with questions.
[posted 09/29/23]
Four eXpendit tabs have been updated to reflect legislative changes:
The Definitions section in Textravel also changed.
See eXpendit Changes for more information.
[posted 09/29/23]
Agencies must continue to guard against fraud with direct deposit payments. The Comptroller’s office lists Fraud Prevention Recommendations in TexPayment Resource. Agencies can also:
Contact Payment Services with questions about direct deposits.
[posted 09/29/23]
On Oct. 19, preliminary copies of the 2023 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads.
Deadlines:
Data corrections entered or submitted after Oct. 27 will not be reflected in the final report issued Oct. 31.
[posted 09/29/23]
If you already completed our Fiscal Management customer service survey, thank you!
If you haven't had a chance to take our online survey, it will be available until the close of business Friday, Sept. 29.
We appreciate your feedback.
If you have any questions about the survey, email us at fiscal.documentation@cpa.texas.gov.
[posted 09/28/23]
The Preliminary Annual Report (Statewide Hiring Practices) is delayed and will be available to agencies via electronic file transfer on Sept. 27. Due dates for the Annual Report have been adjusted to accommodate the delay:
For more information, contact SPRS, HRIS or CAPPS agency support.
[posted 09/26/23]
Effective Sept. 18, the Comptroller’s Treasury Operations Division (Treasury) will no longer process deposits of a single check split into multiple D documents (known as a “split deposit”). Split deposits will fail the USAS/Treasury match process and will post to the depositing agency’s default coding block in USAS.
See USAS Deposit Default Processing (FPP Q.006) for information on clearing your agency’s deposit default fund.
[posted 09/22/23]
On Oct. 5, each state agency and institution of higher education will receive a final copy of the fiscal 2023 Annual Report (Statewide Hiring Practices) via electronic file transfer.
See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
[posted 09/22/23]
On Oct. 19, preliminary copies of the 2023 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads.
Deadlines:
Data corrections entered or submitted after Oct. 27 will not be reflected in the final report issued Oct. 31.
[posted 09/22/23]
The Comptroller’s office has updated SPRS to reflect legislative changes to the General Appropriations Act, Article IX.
Changes include new entitlement codes, two new reason codes and two new veteran preference indicators. See the SPRS User Guide (FPP O.003) and Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
[posted 09/22/23]
How well are we meeting your customer service expectations?
Please let us know by completing the online survey by Friday, Sept. 29. We appreciate your feedback.
Email us at fiscal.documentation@cpa.texas.gov with any questions.
[posted 09/15/23]
The 2024 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2024 travel reimbursement rates are available for:
Standard lodging reimbursement rates have increased for fiscal 2024. The standard lodging rate for all locations not listed by the GSA increases from $98 to $107. The meal reimbursement rate for locations not listed by the GSA remains at $59 for fiscal 2024.
For CAPPS agencies using the Travel and Expense module, the CAPPS Financials Production Support Team will update meal and lodging rates, as necessary. Mileage rates must be updated by the agency. Contact your CAPPS Level 1 representative for assistance.
For more information, see Textravel, email expenditure.assistance@cpa.texas.gov or call (512) 475-0966.
[posted 09/15/23]
State agencies must use the interagency transaction voucher (ITV) process in USAS for interagency payments when the funding sources for both agencies are held in the state treasury.
However, agencies may use a procurement card to:
See Interagency Payments and Receipts for Goods and Services (APS 014) (FPP A.028) for more information.
[posted 09/15/23]
By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy any outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)
The Comptroller’s office must lapse all unencumbered nonconstruction appropriation balances for past appropriation years each Nov. 1. An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.
Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for full details.
[posted 09/15/23]
State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.
All agencies must submit the online Annual Certification form by Oct. 30. (The recommended due date for GR consolidated agencies is Sept. 30.)
[posted 09/15/23]
