How well are we meeting your customer service expectations?

Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback.

If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov.

The HRIS Employees Without Reappointments Report for institutions of higher education will be available to download on Friday, Sept. 22.

For each employee listed on the report, one of the following must be added in HRIS:

• Reappointment for fiscal 2018 (effective Sept. 1, 2017)

  –OR–

• Termination

All employee information listed on the report must be corrected by close of business Friday, Sept. 29. It is important to reconcile the report information with your institution’s records to ensure the information in HRIS is accurate. HRIS uses this information to generate the Equal Employment Opportunity Report, Annual Report (Statewide Hiring Practices for the Fiscal Year) and Veteran Workforce Summary Report.

Fiscal Management will rerun the report weekly until all necessary corrections are made.

For more information on the reappointment process, see HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) or contact your HRIS representative.

Note: Only institutions that have employees with reappointments will receive a report.

Senate Bill 73, 85th Legislature, Regular Session, amended the emergency leave provisions by providing state agencies and institutions of higher education with guidance on the awarding of emergency leave. Administrative heads now have to report annually by Oct. 1 specific information for employees granted more than 32 hours of emergency leave during the prior fiscal year.

For more on the new reporting requirements, see Emergency Leave Reporting Requirements (FPP F.040).

Institutions of higher education hold appropriated funds outside the State Treasury and must enter fiscal 2017 expenditure activity into USAS by Oct. 13 for reconciliation with the Legislative Budget Board’s Automated Budget and Evaluation System of Texas (ABEST).

For complete information, see Entering Higher Education Expenditure Activity into USAS for USAS/ABEST Reconciliation (FPP B.011).

Note: Community/junior colleges are excluded from these requirements.

Several Accounting Policy Statements (APSs) have been updated through acts of the 85th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks.

Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures.

Effective Oct. 1, Citibank N.A . will have a new vendor number used by agencies to process third-party transactions in USAS for payment / travel cards, direct bill payments and reimbursements. After the effective date, the previous number, and all mail codes, will no longer be active and cannot be used to process payments.

For more information, see Processing Third-Party Transactions in USAS for Payment, Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043).

The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by Sept. 25.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).