What’s New on FMX?

For updated USAS documentation, see:

• USAS T-Code Reference Guide (FPP Q.014), with nine transaction code (T-code) sorts available in HTML and Excel and a list of commonly used T-codes.
• USAS Reference (FPP Q.012), with updated lists of comptroller general ledger accounts and comptroller objects (the comptroller objects listing is available in Excel).

A combined CAPPS HR/Payroll and Financials user group meeting will be held Feb. 26, 9–11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

An accounting policy meeting about US Bank payment and travel card procedures will be held Feb. 4, 10 a.m.–noon.

See the Accounting Policy Meetings page for more information.

Note: Use Google Chrome as the internet browser to avoid Webex connectivity issues.

Due to inclement weather, warrant pickup will be available on Tuesday, Jan. 27 from noon–2 p.m.

Agencies may call the Payment Services help desk at (512) 936-8138 to confirm that warrants are available for distribution.

Due to inclement weather, warrants will not be distributed on Monday, Jan. 26.

Agencies may call the Payment Services help desk at (512) 936-8138 to confirm that warrants are available for distribution on Tuesday, Jan. 27.

Effective Jan. 1, substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009), reflecting legislation passed by the 89th Legislature.

The Manual of Accounts provides current information on state agencies, appropriated funds, accounts and object codes to record accounting transactions.

State agencies and institutions of higher education reporting state debts to TINS must review contact information semiannually for each assigned hold reason code. If information on the TINS Agency Hold Reason Inquiry (RSNINQ) screen needs updates, submit a separate Application to Report Indebtedness form for each hold reason code needing changes. See Application to Report Indebtedness on TexPayment Resource for the form and more information.

Contact Payment Services with questions.

An accounting policy meeting about US Bank payment and travel card procedures will be held Feb. 4, 10 a.m.–noon.

See the Accounting Policy Meetings page for more information.

Note: Use Google Chrome as the internet browser to avoid Webex connectivity issues.

The U.S. Postal Service has changed its rules about postmarking mail. Unless a customer requests a postmark at a Postal Service retail location, postmarks are no longer applied when mail is first received; they are stamped later during sorting and processing at regional distribution centers. As a result, mail could be postmarked several days after it is dropped off in a mailbox.

W-2 and 1099 forms must be postmarked by Feb. 2; 1095-C forms must be postmarked by March 2.

To ensure timeliness, agencies should:

• Pick up printed W-2s and 1095-Cs by the deadline in the calendar year-end checklist (CAPPS level 1 support staff can access the checklist via the CAPPS Service Desk).
• Request a postmark date at the post office when mailing tax forms.

To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish between confidential and nonconfidential payments. State agencies and institutions of higher education must mark confidential transactions to protect payee confidentiality, per USAS and CAPPS Financials Confidentiality Indicator (FPP E.045).

The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).

An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.