What’s New on FMX?

The 2025 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2025 travel reimbursement rates are available for:

• In-state and out-of-state meals and lodging.
• In-state and out-of-state non-overnight meals.
• Automobile mileage.
• Aircraft mileage.

Standard lodging reimbursement rates have increased for fiscal 2025. The standard lodging rate for all locations not listed by the GSA increases from $107 to $110. The meal reimbursement rate for locations not listed by the GSA increases from $59 to $68.

For CAPPS agencies using the Travel and Expense module, the CAPPS Financials Production support team will update meal and lodging rates. Mileage rates must be updated by each agency. Contact your CAPPS level 1 representative for assistance.

For more information, see Textravel, email expenditure.assistance@cpa.texas.gov or call (512) 475-0966.

State agencies can now make entries to the Grant Catalog using the State Pass-Through Reporting (SPTR) web application, without assistance from the Comptroller’s Financial Reporting section.

Certification in the SPTR web application is due Sept. 28.

See State Grant Pass-Through Reconciliation – Timeline for more information.

Agencies are no longer required to update the Agency Authorization for Warrant Pickup form (74-189) every two years. The form must be updated whenever authorized personnel are added or removed, or the preferred distribution method changes. Failure to remove terminated employees from the authorization form may result in an audit finding.  

See Authorization for Warrant Pickup on TexPayment Resource for the updated instructions. 

Contact Payment Services for questions.

Institutions of higher education can download the HRIS Employees Without Reappointments Report on Sept. 20.

Make all employee information corrections by close of business Sept. 27. HRIS uses this information to generate the Equal Employment Opportunity Report, Annual Report (Statewide Hiring Practices for the Fiscal Year) and Veteran Workforce Summary Report.

See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) or contact your agency’s HRIS representative for more information on the reappointment process.

Note: Only institutions that have active employees without reappointments will receive reports.

State agencies must email new Grant ID requests for the fiscal 2024 State Pass-Through Reporting (SPTR) web application to frs@cpa.texas.gov by close of business Sept. 25 and must attach documentation confirming the relationship between the grantor and grantee with the official grant name. Certification in the SPTR web application is due Sept. 28.

See State Grant Pass-Through Reconciliation – Timeline for more information.

The recurring transaction indexes (RTIs) for unemployment compensation reimbursements have been updated for fiscal 2025. See Reimbursements for Unemployment Compensation Payments (APS 003) (FPP A.035) for details.

A CAPPS HR/Payroll user group meeting will be held Sept. 24, 9 – 10:30 a.m.

A CAPPS Financials user group meeting will be held Sept. 26, 9 – 10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda for each meeting will be available a few days before the meeting.

Sept. 13 is the maintenance and corrections deadline for the fiscal 2024 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 17 and must be submitted by Sept. 24.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks.

CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems.

See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.

Deadlines for the Schedule of Expenditure of Federal Awards (SEFA) pass-through entries:

• Sept. 26: Finalize USAS interagency pass-through entries by close of business.
• Sept. 28: Finalize and certify interagency pass-through entries in the SEFA web application.

See the SEFA Timeline for more information; email sefa.texas@cpa.texas.gov for reporting inquiries.

Email requests to set up a new Assistance Listing Number (ALN) and/or non-state entity (NSE) for SEFA reporting to sefa.texas@cpa.texas.gov. Include a copy of the agreement or notice of grant award that lists the federal awarding agency, ALN, AL title, and NSE legal name.