What’s New on FMX?

Unused fields on the Comptroller Object (D10) and Appropriated Fund (D22) profiles were retitled and repurposed for preparing the State of Texas Annual Cash Report.

See ACR 60527 – USAS System Change for more information.

Beginning Sept. 2, the following AFR-related reports will be available via secure file transfer protocol (SFTP):

• GR Reconciliation through Nov. 1.
• AFR exception reports through Nov. 18.

Agencies may save or print their reports daily, Monday through Friday. Each day’s information is replaced on the following business day by the next transmission.

Contact your financial reporting analyst for more information.

Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.

Universities that do not report to SPA must follow the reporting requirements in Capital Asset Note Preparation to report external transfers.

Transfers between two external agencies cannot be entered into SPA.

See Transferring Property the SPA Process User's Guide for complete instructions.

Institutions of higher education must report certain information about jobs and reappointments at the beginning of each fiscal year. Submit reappointment information via electronic file transfer (EFT) by:

• Sept. 7: EFT #1 — Class codes and carriers.
• Sept. 9: EFT #2 — Reappointments for fiscal 2023.
• Sept. 14: EFT #3 — Terminations for fiscal 2022.

The HRIS September maintenance deadline is Oct. 7. See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for reappointment details and instructions.

All general revenue (GR) consolidated and full reporting agencies must complete and submit every GASB questionnaire by Aug. 15. The AFR website’s GASB Questionnaires page provides:

• Links to each GASB questionnaire.
• Descriptions and PDF previews of each GASB questionnaire.
• Links for more information on the AFR website specific to each GASB statement.

Contact your agency’s financial reporting analyst with questions about any GASB questionnaire.

The interest rate the state pays on late payments to vendors under the state’s prompt payment law will be 5.75 percent for fiscal 2023. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July.

See Interest Rate on eXpendit (FPP I.005) for more information.

State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs). Due dates for certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application are:

• Sept. 20 — GR consolidated agencies (SPA fiscal balances ONLY)
• Oct. 20 — Full reporting agencies
• Nov. 1 — Consolidated university systems (applies only to institutions of higher education reporting to SPA)

See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances in the SPA Process User’s Guide (FPP N.005) for more information.

An accounting policy webinar will be held Aug. 18, 2–4 p.m. See the Accounting Policy Meetings page for the webinar registration.

The Aug. 17 meeting page will also be updated with:

• Agenda and meeting materials (available the day before the meeting).
• Q&As (available two to three weeks after the webinar).

Note: Use Google Chrome as the internet browser to avoid Webex compatibility issues.

Fiscal 2022 third-quarter expenditure audit reports are available. See the Audit page for forms, fiscal policies and procedures, and audit contact information.

Subscribe via GovDelivery or quarterly email notifications of audit reports posted.

The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month. Agencies should monitor their report before warrants become void on Aug. 31.

See USAS Annual Close Process (FPP Q.004) for more information, including details on generating reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants.

Contact your appropriation control officer with questions.

State agencies must conduct an annual physical inventory of property by Aug. 31.

Agencies must then submit the Certification of Physical Inventory Conducted by Agency (73-283) form to the Comptroller's office by Sept. 20.

See Certification of Physical Inventory in Chapter 2 of the SPA Process Users Guide for details.

State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15.

See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.