CAPPS Financials Year-End Processing Instructions

Overview

Applicable to

State agencies using the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials application

Policy

CAPPS Financials agencies must follow this Fiscal Policy and Procedure and the deadlines in the:

• USAS Annual Close Process
• Master Schedule of Fiscal Year-End Close Events

CAPPS Financials Fiscal Year-End Schedule

Schedule

• Normal processing will be available until 5 p.m. on Aug. 31.
• All transactions processed on Aug. 31 will be sent to USAS before the CAPPS team begins the FYE process.
• The system will be unavailable beginning at 5 p.m. on Aug. 31 through 8 a.m. on Sept. 3.
• Normal CAPPS activities will resume at 8 a.m. on Sept. 3.

Tuesday, Aug. 31

• All scheduled interfaces will run.
• The batch-scheduled Budget Checking, Doc Tolerance, Matching and Posting processes will run on the normal schedule.
• CAPPS will be unavailable beginning at 5 p.m. for year-end activities.

Wednesday, Sept. 1

• CAPPS will be unavailable due to year-end activities.
• USAS inbound interface will run, bringing in the HX file to CAPPS.
• USAS outbound interface will run.

  Note: The Accounting Date for any AP vouchers not posted in fiscal 2021 must be manually changed to 09/01/2021 or they will not be journal generated after Sept. 1.

Thursday, Sept. 2

• CAPPS will be unavailable due to year-end activities.
• USAS inbound interface will run, brining in the HX file to CAPPS.
• USAS outbound interface will run.

Friday, Sept. 3

• CAPPS will be available for users at 8 a.m.
• All scheduled interfaces will run.