CAPPS Financials Year-End Processing Instructions

Overview

Applicable to

State agencies using the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials application.

Policy

CAPPS Financials agencies must follow this Fiscal Policy and Procedure and the deadlines in the:

• USAS Annual Close Process
• Master Schedule of Fiscal Year-End Close Events

CAPPS Financials Fiscal Year-End Schedule

Schedule

• Normal processing will be available until 5 p.m. on Aug. 31.
• All transactions processed on Aug. 31 will be sent to USAS before the CAPPS team begins the FYE process.
• The system will be unavailable beginning at 5 p.m. on Aug. 31 through 8 a.m. on Sept. 5.
• Normal CAPPS activities will resume at 8 a.m. on Sept. 5.

Thursday, Aug. 31

• All scheduled interfaces will run.
• The batch-scheduled Budget Checking, Doc Tolerance, Matching and Posting processes will run on the normal schedule.
• CAPPS will be unavailable beginning at 5 p.m. for year-end activities.

Friday, Sept. 1

• CAPPS will be unavailable due to year-end activities.
• USAS inbound interface will run, bringing in the HX file to CAPPS.
• USAS outbound interface will run.

Saturday, Sept. 2

• CAPPS will be unavailable due to year-end activities.

Sunday, Sept. 3

• CAPPS will be unavailable due to year-end activities.

Monday, Sept. 4

• CAPPS will be unavailable due to year-end activities.

Tuesday, Sept. 5

• CAPPS will be available for users at 8 a.m.