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CAPPS Financials Year-End Processing Instructions

Issued: July 1, 2015
Updated: July 2, 2021 – View Changes

FPP T.001

Details

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Calendar

Aug. 31 - Sept. 3, 2021

Please see CAPPS Financials Fiscal Year-End Schedule

Contact

Please contact your agency’s CAPPS support staff.

Authorized agency support staff may contact the CAPPS Help Desk at (512) 463-CAPP (2277) for additional assistance.

Overview

Applicable to

State agencies using the Centralized Accounting and Payroll/Personnel System (CAPPS) Financials application

Policy

CAPPS Financials agencies must follow this Fiscal Policy and Procedure and the deadlines in the:

CAPPS Financials Fiscal Year-End Schedule

Schedule

  • Normal processing will be available until 5 p.m. on Aug. 31.
  • All transactions processed on Aug. 31 will be sent to USAS before the CAPPS team begins the FYE process.
  • The system will be unavailable beginning at 5 p.m. on Aug. 31 through 8 a.m. on Sept. 3.
  • Normal CAPPS activities will resume at 8 a.m. on Sept. 3.

Tuesday, Aug. 31

  • All scheduled interfaces will run.
  • The batch-scheduled Budget Checking, Doc Tolerance, Matching and Posting processes will run on the normal schedule.
  • CAPPS will be unavailable beginning at 5 p.m. for year-end activities.

Wednesday, Sept. 1

  • CAPPS will be unavailable due to year-end activities.
  • USAS inbound interface will run, bringing in the HX file to CAPPS.
  • USAS outbound interface will run.

    Note: The Accounting Date for any AP vouchers not posted in fiscal 2021 must be manually changed to 09/01/2021 or they will not be journal generated after Sept. 1.

Thursday, Sept. 2

  • CAPPS will be unavailable due to year-end activities.
  • USAS inbound interface will run, brining in the HX file to CAPPS.
  • USAS outbound interface will run.

Friday, Sept. 3

  • CAPPS will be available for users at 8 a.m.
  • All scheduled interfaces will run.
Changes to this Document
Date Updates
07/02/2021 Updated for fiscal 2021
07/02/2020 Updated for fiscal 2020
07/08/2019 Updated for fiscal 2019
07/06/2018 Updated for fiscal 2018