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Glenn Hegar  ·  Texas Comptroller of Public Accounts

CAPPS Financials Year-End Processing Instructions

FPP T.001

CAPPS Financials Fiscal Year-End Schedule

Thursday, Aug. 30

  • Last day for CAPPS AP, GL and Budget Journal entry per your agency’s normal production schedule.
  • All scheduled interfaces will run.
  • Change the default Accounting Date to 09/01/2018 after journal generation is run as shown in Updating the Default Accounting Date Indicator.
  • AP vouchers entered after the Accounting Date is changed will be posted to fiscal 2019.

    Note: The Accounting Date for any AP vouchers in error status must be manually changed to 09/01/2018 or they will not be journal generated on Tuesday, Sept. 4.

Friday, Aug. 31

  • Clear exceptions in USAS if possible.
  • USAS inbound interface will run, bringing in the HX file to CAPPS.
  • Invoices and travel vouchers may be entered, but will not interface.
  • The batch-scheduled Budget Checking, Doc Tolerance, Matching and Posting processes will run on the normal schedule.
  • The batch-scheduled journal generation process will be suspended.
  • USAS outbound interface will not run.

Tuesday, Sept. 4

  • Change the default Accounting Date to Current Date as shown in Updating the Default Accounting Date Indicator.
  • Invoices and travel vouchers may be entered.
  • All AP processes will run as usual.
  • The CAPPS technical team will restart the batch scheduled journal generation process.
  • All interfaces will run including the USAS outbound interface.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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