“What’s New” for Disaster Resources
|05/29/20||New FAQs for Coronavirus Relief Fund Requirements
New FAQs for Coronavirus Relief Fund Requirements
The Comptroller’s office has added a list of frequently asked questions (FAQs) to it Coronavirus Relief Accounting Policy (FPP A.048) to help state agencies and institutions of higher education comply with federal and state standards for recording, tracking and reporting coronavirus relief funds. The FAQs address coronavirus relief fund eligibility and recording, the use of additional funds or existing federal grants, and more.
Contact your agency’s Comptroller representative with questions.
|05/08/20||System Changes Related to FFCRA
System Changes Related to FFCRA
The Families First Coronavirus Response Act (FFCRA) has created new temporary paid leave entitlements and amended the Family Medical and Leave Act (FMLA) to temporarily include a new qualifying reason for leave. In response, the Comptroller modified USPS, SPRS and HRIS effective April 1. For the system changes, see:
Contact your USPS, SPRS or HRIS representative with questions.
|05/05/20||Coronavirus Relief Fund Requirements
Coronavirus Relief Fund Requirements
State agencies and institutions of higher education must follow the Federal Funding Accountability and Transparency Act (FFATA) standards, any additional requirements made by the federal awarding agency, and Comptroller’s office guidelines for recording, tracking and reporting of Coronavirus Relief funds.
The Comptroller’s office has created Appropriated Fund 0325 to use in conjunction with the disaster PCA group 20201 when recording Coronavirus Relief fund accounting activity, and has published Coronavirus Relief Accounting Policy (FPP A.048) for agency guidance.
Coronavirus relief funds held outside the state’s treasury or in Treasury Safekeeping Trust or external federal trust accounts are not required to report through Appropriated Fund 0325. Contact your agency’s Comptroller representative with questions.
|04/24/20||Student Loan Wage Garnishment Suspension Extended
Student Loan Wage Garnishment Suspension Extended
On March 27 the federal government passed the Coronavirus Aid, Relief, and Economic Security Act, which extends the U.S. Education Department’s student loan debt relief through Sept. 30, 2020.
Per the relief plan, current student loan wage garnishments might need to be suspended. To learn whether any existing garnishment is eligible for suspension under this law, contact the issuer of the garnishment order.
For questions about suspending the garnishment deduction:
|04/06/20||Federal Legislation Affecting Leave
Federal Legislation Affecting Leave
In March the federal government passed the Families First Coronavirus Response Act (FFCRA) and the Coronavirus Aid, Relief and Economic Security (CARES) Act. The CARES Act amended the FFCRA by providing certain technical corrections and clarifying language. Beginning April 1, these new laws require certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. As public employers, state agencies and institutions of higher education are required to comply with the provisions of the FFCRA regardless of size.
The Comptroller’s office has published Families First Coronavirus Response Act (FFCRA) Guidance (FPP F.041) and is updating the statewide payroll systems to help agencies implement the changes. Agencies should review the federal guidelines and update your policies accordingly.
|03/31/20||Student Loan Wage Garnishments Suspended
Student Loan Wage Garnishments Suspended
The Department of Education is halting collection actions and wage garnishments for federally held student loans for at least 60 days from March 13, 2020, due to the national COVID-19 emergency. The Department asks employers to adjust affected employees’ paychecks to ensure timely suspension.
Agencies should review current employee wage garnishment orders to determine if they are eligible for suspension under this federal directive. See the Department of Education announcement for more information.
Agencies that have already completed March payroll: If your payroll includes a garnishment eligible for suspension, do not send the payment to the garnishment vendor. Instead:
For questions about suspending the garnishment deduction:
|03/26/20||Payment Scheduling and Advance Payment Policy Update
Payment Scheduling and Advance Payment Policy Update
The Comptroller’s office recognizes certain vendors may require payments before the 30-day period in response to a disaster declared by the governor. If an agency must process an early payment, it must document the business justification in terms of the disaster event. See Payment Scheduling for more information.
While a state agency may make an advance payment for goods or services in response to a disaster declared by the governor, the payment must be necessary and serve a proper public purpose, and the agency must be able to document the justification for the Comptroller’s office. See Advance Payments for more information.
Contact Expenditure Assistance with questions
|03/24/20||Update on Treasury Operations and Warrant Distribution
Update on Treasury Operations and Warrant Distribution
Deposits and hours: The state’s treasury is accepting check and cash deposits during the coronavirus outbreak. Teller window hours are Monday–Friday, 8:30 a.m.–2 p.m. All deposits received during business hours will post to USAS effective that day.
Warrant distribution: Payment Services will continue to distribute warrants Monday–Friday, 8–10 a.m. at the Lyndon B. Johnson Building, room G-17.
|03/18/20||Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
The Comptroller’s office provides accounting guidance and resources to assist agencies and institutions of higher education in disaster relief efforts. See Accounting for Disaster Relief Efforts (FPP K.011) for additional information.
To assess the fiscal impact of coronavirus-related activity on state resources, the Comptroller’s office requires agencies and institutions of higher education to track expenditures and revenues directly related to significant disaster relief efforts. See Tracking Expenditures and Revenues Related to Disaster Relief Efforts (FPP K.014) for additional information, or contact your agency’s appropriation control officer.
As state agencies and institutions start to alter work schedules, emergency leave tracking must be standardized within the statewide payroll systems. For more information on COVID-19 leave reporting: