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Commercial Air Transportation

A state employee is entitled to be reimbursed for the actual cost of commercial air transportation incurred to conduct state business, per Texas Government Code, Section 660.091. The reimbursement may not exceed the cost of the lowest available airfare between points, per Texas Government Code, Section 660.093.

Required Payment Method

The mandatory payment method for all airline fares is the state-issued travel credit card, per 34 Texas Administrative Code, Section 20.413.

Receipt Requirements

For a state employee to be reimbursed for a commercial air transportation expense, the employee must provide proof that the expense was incurred. A complete passenger receipt issued by a commercial airline company or an itinerary issued by the company or a travel agency serves this purpose.

The receipt or itinerary must include the:

  • Name of the employee and airline
  • Ticket number
  • Class of transportation
  • Travel dates
  • Amount of the airfare
  • Origin and destination of each flight
    — and —
  • Proof of payment

A passenger receipt or itinerary that was altered by any person (other than the entity issuing the receipt or itinerary) is unacceptable. A receipt or itinerary with additional information added is considered “unaltered” if the information does not conflict with the original information on the receipt.

If the receipt and itinerary are both unavailable, the supporting documentation must include either the:

  • Copy of the receipt or itinerary
  • Canceled check or credit card slip used to pay the transportation expense
  • Credit card billing statement that displays the transportation charges
    –and–
  • All previously listed required information from the receipt or itinerary