TINS Online Entry Web-Based Training
Lesson 4: Changing Payee Information
Payee Mail Code Change (PCHGMC)
PCHGMC allows agencies to change the information at the mail code level. The screen allows users to type over information to be updated. PCHGMC includes a recall screen and the update screen. Mail code information that can be changed includes:
- Name
- Address
- Telephone number
- SIC code
- Unmask TIN
Step 1: Access PCHGMC using one of two options:
- TINS – Update Menu (PYMENU).
- Type PYMENU on Line 1 on any TINS screen and press Enter.
- Enter D in the
ENTER OPTIONfield and press Enter to display the PCHGMC recall screen.
PYMENU MM/DD/YY
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: D
PF3-QUIT PF4-INQMEN
- Line 1 Entry.
- Enter PMSTUP on Line 1 and press Enter to display the PCHGMS recall screen.
PCHGMS MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: _____________
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN - PRESS ENTER
Step 2: PAYEE NUMBER – Enter the 11-digit TIN. If the payee was set up with an SSN or ITIN, the system-assigned 7 TIN is required.
Step 3: MAIL CODE field is required. Enter the three-digit mail code that will be updated.
Step 4: INPUT SOURCE field is autofilled based on your employing agency number.
Step 5: Press Enter to access the PCHGMC update screen with the current mail code information.
PCHGMC MM/DD/YY
PAYEE MAIL CODE CHANGE
PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: XXX SECURING SOURCE: XXX
NAME: PAYEE NAME________________________________________
LINE 1: DELIVERY ADDRESS__________________________________ ADDRESS IND: S
LINE 2: __________________________________________________
LINE 3: __________________________________________________
LINE 4: __________________________________________________
CITY: CITY______________ STATE: ST ZIP: 12345 - 1234 ZONE CODE: XXX
SIC CODE: 9999 SECURITY TYPE: TELEPHONE NUMBER:( ___ ) ___ - ____
EMPLOYING AGENCY ___ STATUS:
UNMASK TIN: _ HOLD BYPASS: _
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
PF3=QUIT PF10=XTRN PF12=PYMENU
ENTER CHANGES - PRESS ENTER
Step 6: Enter the new information in the appropriate field(s). If a field has existing information that needs to be changed or deleted, overtype the field with the new information or space over the existing information to blank out the field.
Step 7: Press Enter to display the prompt UPDATE RECORD? (Y/N).
PCHGMC MM/DD/YY
PAYEE MAIL CODE CHANGE
PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: XXX SECURING SOURCE: XXX
NAME: PAYEE NAME________________________________________
LINE 1: DELIVERY ADDRESS__________________________________ ADDRESS IND: S
LINE 2: __________________________________________________
LINE 3: __________________________________________________
LINE 4: __________________________________________________
CITY: CITY______________ STATE: ST ZIP: 12345 - 1234 ZONE CODE: XXX
SIC CODE: 9999 SECURITY TYPE: TELEPHONE NUMBER:( ___ ) ___ - ____
EMPLOYING AGENCY ___ STATUS:
UNMASK TIN: _ HOLD BYPASS: _
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
UPDATE RECORD? (Y/N): Y
PF12=PYMENU
- Enter N and press Enter if the information you entered is not correct. Your changes are deleted and the PCHGMC recall screen is displayed to start over.
- Enter Y and press Enter if the information you entered is correct. TINS updates your mail code changes and displays a dialogue box at the bottom of the screen with the message RECORD UPDATED.
PCHGMC. MM/DD/YY
PAYEE MAIL CODE CHANGE
PAYEE NUMBER: 1XXXXXXXXX6 MAIL CODE: XXX SECURING SOURCE: XXX
NAME: PAYEE NAME________________________________________
LINE 1: C/O BILLING DEPT__________________________________ ADDRESS IND: S
LINE 2: DELIVERY ADDRESS__________________________________
LINE 3: __________________________________________________
LINE 4: __________________________________________________
CITY: CITY_______________ STATE: ST ZIP: 12345 - 1234 ZONE CODE: XXX
SIC CODE: 9999 SECURITY TYPE: 1 TELEPHONE NUMBER:( ___ ) ___ - ____
EMPLOYING AGENCY ___ STATUS:
UNMASK TIN: _ HOLD BYPASS: _
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PCHGMC END PYADDR PMTHIS PMCTUP PMSTUP PYMENU
RECORD UPDATED
Step 8: Review your changes on the PYADDR and PMTHIS screens.