TINS Online Entry Web-Based Training
Lesson 4: Changing Payee Information
Payee Master Level Changes (PCHGMS)
PCHGMS allows agencies to make changes to the payee master record. PCHGMS includes a recall screen and the entry screen. Agencies may change information such as:
- Ownership type
- Charter number
- Sole owner information
- Partner information
Step 1: Access PCHGMS using one of two options:
- TINS – Update Menu (PYMENU).
- Type PYMENU on Line 1 on any TINS screen and press Enter.
- Enter B in the
ENTER OPTIONfield and press Enter to display the PCHGMS recall screen.
PYMENU MM/DD/YY
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: B
PF3-QUIT PF4-INQMEN
- Line 1 Entry.
- Enter PMSTUP on Line 1 and press Enter to display the PCHGMS recall screen.
PCHGMS – Recall Screen
PCHGMS MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: _____________
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN - PRESS ENTER
Step 2: PAYEE NUMBER – Enter the 11-digit TIN. If the payee was set up with an SSN or ITIN, the system-assigned 7 TIN is required.
Step 3: INPUT SOURCE field is autofilled based on your employing agency number.
Step 4: Press Enter to access the PCHGMS entry screen.
PCHGMS MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
INPUT SOURCE: XXX OWNERSHIP TYPE: S TAXPAYER NUMBER: ___________
SOLE OWNER'S NAME: OWNER NAME____________________________________
SSN: XXXXX1234 ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: TIN STATUS: A
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
PF3=QUIT PF12=PYMENU
ENTER CHANGES - PRESS ENTER
Step 5: Enter the new data in the appropriate field(s).
- If a field has existing information that needs to be changed or deleted, overtype the field with the new information or space over the existing information to blank out the field.
- If you change the ownership type, be sure to enter or update new information or delete existing information in fields not applicable to the new ownership type.
| New Ownership Type | Required Fields |
|---|---|
| S=Sole owner | SOLE OWNER’S NAME and SSN/ITIN |
| P=Partnership | PARTNER 1 NAME and SSN/EIN/ITIN PARTNER 2 NAME and SSN/EIN/ITIN |
| L=Texas limited partnership | TEXAS CHARTER NUMBER |
| T=Texas corporation A=Professional association C=Professional corporation |
Step 6: Press Enter to display the prompt UPDATE RECORD? (Y/N).
PCHGMS MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
INPUT SOURCE: XXX OWNERSHIP TYPE: S TAXPAYER NUMBER: ___________
SOLE OWNER'S NAME: OWNER NAME____________________________________
SSN: XXXXX1234 ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: TIN STATUS: A
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
UPDATE RECORD? (Y/N): Y
PF12=PYMENU
- Enter N and press Enter if the information you entered is not correct. Your changes are deleted and the PCHGMS recall screen is displayed to start over.
- Enter Y and press Enter if the information you entered is correct.
Step 7: TINS displays the prompt CHANGE MAILCODE? (Y/N).
PCHGMS MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
INPUT SOURCE: XXX OWNERSHIP TYPE: S TAXPAYER NUMBER: ___________
SOLE OWNER'S NAME: OWNER NAME____________________________________
SSN: XXXXX1234 ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: TIN STATUS: A
COMMENTS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
CHANGE MAILCODE? (Y/N): N
PF12=PYMENU
- Enter Y and press Enter if you need to make changes to this payee’s mail code(s). TINS displays the screen PCHGMC, Payee Mail Code Change. See Payee Mail Code Change (PCHGMC) to change a mail code.
- Enter N and press Enter if you are not making changes to this payee’s mail code(s). TINS updates your payee master changes and displays a dialogue box at the bottom of the screen with the message RECORD UPDATED.
PCHGMS. MM/DD/YY
PAYEE MASTER LEVEL CHANGE
PAYEE NUMBER: 7XXXXXXXXX4
INPUT SOURCE: XXX OWNERSHIP TYPE: S TAXPAYER NUMBER: ___________
SOLE OWNER'S NAME: NAME______________________________________________
SSN: XXXXX1234 ITIN: _________ (ENTER ONLY ONE)
PARTNER 1 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
PARTNER 2 NAME: __________________________________________________
SSN: _________ EIN: _________ ITIN: _________ (ENTER ONLY ONE)
TEXAS CHARTER NUMBER: __________ IAT IND: Y TIN STATUS: A
COMMENTS: _____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
PAYEE NUMBER: 7XXXXXXXXX4
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PCHGMS END PYMAST PMTHIS PMCTUP PMSTUP PYMENU
RECORD UPDATED
Step 8: Review your changes on the PYMAST and PMTHIS screens.