Lesson 2: Direct Deposit Forms

Authorization Forms

Signed form required

State agencies are responsible for setting up their payees for direct deposit. Before direct deposit can be started for vendors or employees, agencies must receive a signed direct deposit authorization form completed by the payee.

Online forms

The Comptroller's office has direct deposit forms available for state agency use on FMX. Each form includes instructions.

Note: State agencies may use their own forms; however, they must be pre-approved by the Comptroller's office. For more information, contact Payment Services at the Comptroller's office.

Form processing and retention

State agencies should receive the direct deposit authorization forms from their payees and set up the direct deposit instructions in accordance with their own agency procedures. Methods vary. For example, some agencies allow payees to submit fax copies of forms while others require the original document be submitted.

For audit purposes, agencies should retain a record of the direct deposit authorization to demonstrate the completion of the International ACH Transaction (IAT) question. We cover the IAT question in the next section.

Next: New Direct Deposit Account Setup