USAS User’s Manual –
Chapter 11 – Payment Processing (continued)
Payment Generation Profiles
96A Security Profile
The 96A Security Profile is a Centrally maintained profile which directs the USAS system to prohibit or permit users to perform specific functions.
A picture of the Security Profile screen
TEXAS S96A UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/07/95 09:47 AM
LINK TO: SECURITY PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
USER ID: USER CLASS: AGENCY: NAME:
ACCOUNTING TRANS: BATCH EDIT MODE:
RELEASE FLAG: DISBURSEMENT METHOD:
AGY GROUP: WORK HOUR:
RANGE 1: WORK DAY:
RANGE 2: PRINTER ID:
SECURITY AGENCY: DEFAULT
SECURITY ORG: ACTION CODE AGENCY:
SECURITY ORG: ACTION CODE:
PRIOR MO POST IND:
PRIOR YR POST IND: WARRANT PFX IND: (0,2,3,7,9,N)
FUND OVERRIDE: CONFIDENTIAL IND: (P=PAYR T=TORT B=BOTH)
BATCH TYPES: ($=SYS.GEN., %=ALL, #=ALL BUT 4 AND 6)
STATUS CODE: A
EFF START DATE: 12071995 EFF END DATE: LAST PROC DATE:
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F8-SECURITY
Highlighted Elements
- Disbursement Method Indicator (DMI) — used as a security edit for expenditure transactions in USAS. When a user enters a transaction which involves a Disbursement Method Indicator (any transaction with a vendor/payee number), the system verifies that the value in the DMI field on the 96A Profile for the logged on user ID and user class allows the user to enter transactions involving DMIs (expenditures).
- Warrant Pfx Ind — applies to warrants only; does not include direct deposits. The warrant prefix indicator identifies whether a user has the security to enter manual warrants in USAS. The value in this field becomes the first digit in the nine-digit warrant number.
Note: See USAS Coding Instructions for the valid values for the DMI.
Note: Warrant Prefix Indicators are entered by the user. This is controlled by the Fiscal Management Division of the Comptroller’s office.
96B Security Profile
The 96B Security Profile limits a user’s access to specific screens, including all the necessary Payment Processing profiles:
- 41 Disbursement Maintenance
- 44 Single Payment Cancellation
- 45 Document/Payment Range Cancellation
Note: These are Central profiles maintained by the Fiscal Management Division of the Comptroller’s office. Agencies have access to payment cancellation screens for inquiry purposes only.
97 System Management Profile
The 97 System Management Profile provides the next available payment numbers.
Agencies use this screen for inquiry purposes only; it is Centrally maintained.
A picture of the System Management Profile screen
TEXAS S097 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/07/95 09:51 AM
LINK TO: SYSTEM MANAGEMENT PROFILE PROD
ACTION: C (C=CHANGE) CONTROL INDICATORS -
CURRENT INDICATORS: NEXT AVAILABLE WARRANT NO: 118661210
FISCAL YEAR: 96 NEXT DIR DEP SEQ NO: 2006109
MONTH: 04
EFF DATE: 12061995
PRIOR EFF DATE: 12051995 YEAR END CLOSING RUN: N
TIME: 1200 NEW YEAR INITIALIZATION: N
COST ALLOCATION RUN: Y
LAST CLOSED- GRANT/PROJ BILLING RUN: N
FISCAL YEAR: 94 RECURRING TRANS RUN: N
MONTH: 11 FIXED ASSET DEPRECIATION RUN: N
PY OPEN: N FIXED ASSET SUSPENSE RECONC: N
REPORTING INDICATORS: FIXED ASSET SUSPENSE POST: N
WEEK: N YEAR: N ONLINE AVAILABLE: Y
MONTH: N QUARTER: N
--------PROCESSING CYCLE INFORMATION---------
CURRENT: DATE: 12061995 TIME: 21:26 CYCLE: 0976
PRIOR: DATE: 12051995 TIME: 21:29 CYCLE: 0975
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
- Next Available Warrant No — lists the next warrant number that will be used by USAS.
- Next Dir Dep Seq No — lists the next direct deposit number that will be used by USAS.
34 Vendor Profile
The 34 Vendor Profile is a Centrally maintained profile for all TINS vendors which is used to view the Texas Identification Number System (TINS) information.
Agencies must establish local fund vendors in this profile if the agency is requesting reimbursement from Treasury funds or if the agency records local fund disbursement at the payee level in USAS.
A picture of the Vendor Profile screen
TEXAS S034 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/01/95 10:26 AM
LINK TO: VENDOR PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY:
VENDOR NO/MAIL CODE: VENDOR TYPE:
VENDOR NAME:
SEARCH NAME:
ADDRESS1:
ADDRESS2:
ADDRESS3:
ADDRESS4:
CITY: STATE: ZIP CODE:
PHONE:
OWNERSHIP CODE: PAYMENT DIST CODE:
SECURITY- TYPE: SOURCE: STATUS CODE: A
EFF START DATE: 11241995 EFF END DATE: LAST PROC DATE: 11241995
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-S03A F10-S03N
Note: Agencies set up the Non-TINS payee on the 34 Agency Vendor Profile. The Non-TINS payees are not added to the TINS Vendor file and payments should be tracked by the agencies for 1099 reporting purposes.
28A Transaction Code Decision
The 28A Transaction Code Decision Profile is a Centrally maintained profile which establishes the processing Profile rules and accounting impact of each transaction. This profile also contains Payment Processing indicators.
A picture of the Security Profile screen
TEXAS S28A UNIFORM STATEWIDE ACCOUNTING SYSTEM 11/04/95 01:26 PM
LINK TO: TRANSACTION CODE DECISION PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TRAN CODE: TITLE:
GENERAL LEDGER DR-1: CR-1: DR-2: CR-2:
POSTING DR-3: CR-3: DR-4: CR-4:
TRANS DOCD DUDT SVDT CDOC RDOC MODI AGCY IDX PCA COBJ
EDIT AOBJ RVRS PDT CI 1099 WARR INVC VNUM VNAM VADD
INDS: DMETH APN# FUND GLA AGL GRNT SUBG PROJ MULT DI#
POST SEQ: REG NO: WW IND: D/I: WAR CANCL TC: PYTC: FUTMY:
GEN TC: GEN ACCR TC: FACTS TC: INTERFACE IND:
PAY LIQ TC: BALANCING TC:
A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC
DF:
FILE AP:
POSTING AB:
INDS: CC:
GP:
PJ:
AGY GL: STATUS CODE: A
EFF START DATE: 03041992 EFF END DATE: LAST PROC DATE:
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-28B PROFILE
Highlighted Elements
- WW IND — used to classify the type of payment transaction. Transactions are selected for processing by the use of this indicator. The valid values are listed in the USAS Reference Guide.
- WAR CANCL TC — used in Payment Processing to determine the transaction code that will be used on warrant cancellation transactions.
- PAY LIQ TC — used in Payment Processing to determine the transaction code used to record the associated liquidation of accrued expenditures and vouchers payable.
The following indicators are used in payroll processing:
- GEN TC — used to determine accrued revenue transactions that will be generated from the entered transaction.
- GEN ACCR TC — used to determine payment transactions that will be generated from the entered transaction.
- FACTS TC — used to determine revenue transactions that will be generated from the entered transaction.
D53 Titles Profile
The D53 Titles Profile is a Centrally maintained profile which contains many small profiles or tables. Some of the tables are used specifically in Payment Processing. For example, they store the valid values for the PDT and cancel reason codes.
A picture of the Titles Profile screen
TEXAS SD53 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/07/95 11:22 AM
LINK TO: TITLES PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
TABLE ID: PAYR
KEY: S6U
TITLE: PAYROLL BATCH TYPE
STATUS CODE: A
EFF START DATE: 12071995 EFF END DATE: LAST PROC DATE: 12071995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
D53 Table IDs
Please see the D53 Titles Profile in USAS Coding Instructions (FPP Q.010) for current Table IDs.
41 Disbursement Maintenance Profile
The 41 Disbursement Maintenance Profile is a Centrally maintained profile which allows the Fiscal Management Division of the Comptroller’s office to modify the Disbursement Method Indicator (DMI). Once the DMI is entered on the batch header, it may only be changed using this screen.
Contact either the Expenditure Assistance section or Payment Processing Section in the Fiscal Management Division of the Comptroller’s office to request a change of DMI. A request for changing the DMI should be supported by a written request.
Note: Only the Payment Processing Section can change (or enter) a DMI of E (Expedite). In order for Payment Processing to process a DMI change, the section must receive an original written request from the requesting agency. Changing the DMI to E (Expedite) may be used to override a future due date of a transaction.
A picture of the Disbursement Maintenance screen
TEXAS S041 UNIFORM STATEWIDE ACCOUNTING SYSTEM 12/01/95 10:29 AM LINK TO: DISBURSEMENT MAINTENANCE PROD ACTION: R (C=CHANGE, R=RECALL) AGENCY: DOC NO: FY: VEN NO/MAIL CODE: DMI: AMOUNT: VENDOR NAME: APPROVAL DATE: SEQ SFX AGY TC INDEX PCA AP NO APFND AY COBJ AMOUNT R POST DOC DT SERV DT VENDOR NO / MC VENDOR NAME IND F1-HELP F3-END F4-INTERRUPT F6-PROCESS F8-NEXT F9-DOCUMENT TRACKING
Highlighted Elements
| C | Recall-used to recall the document or document/payee. |
|---|---|
| R | Change-used to change the DMI.
Note: Only the Comptroller’s office may change the DMI to ‘E.’ |
| F8 | used to scroll forward to the next transaction in a document. |