USAS User’s Manual –
Chapter 11 – Payment Processing (continued)
Borrowing Transaction Entries
In the State of Texas, it is possible for the General Fund to borrow from other funds during the year. Two transactions are recorded manually.
For example, Transaction Number 1: The General Fund records the borrowing of cash as T-Code 940.
Dr 0045 Cash in State Treasury $1,000
Cr 1051 General Revenue
Interfund Payable $1,000
Transaction Number 2: The Non-General Fund records the lending of cash to the General Fund as T-Code 941.
Dr 0281 Interfund Receivable
from General Revenue $1,000
Cr 0045 Cash in State Treasury $1,000
These transactions will post to Balance Type 32-General Revenue Interfund Borrowing, in the Cash Control Financial Table. If an expenditure transaction is processed in the Non-General Fund and there is not enough cash to pay it, a payback transaction will be generated for the amount needed. These payback transactions will have the reverse impact of the original transactions shown above.
Automated Payback
Automated Payback is used to generate accounting transactions to pay cash to non-general funds for amounts that may have previously been loaned to the General Fund. A payback may occur if insufficient cash exists to make a payment in a non-general fund. If there is enough cash in the General Funds Receivable to make up the difference, an accounting transaction is generated to reflect the payback.
Note: This feature is currently not in use.