SPA Process User’s Guide –
Chapter 2 – General Policies

Securing of Property

Policy

Each agency is responsible for ensuring that property is tracked and secured in a manner that is most likely to prevent theft, loss, damage or misuse. The agency must take all necessary precautions to ensure that property is secured.

Agencies must know at all times where all property under their control is located, should have a method for locating any inventory item on-site or off-site and should be able to locate a given item upon request.

Each agency should diligently ensure building security at all times. Individuals in charge of security must notify the property manager of any violations or changes to security that could expose personal property to misuse or theft.

Property that is checked out to an employee must be used for state purposes only. The agency itself bears responsibility for stewardship and care of the property at all times.