HRIS Reporting Requirements – Higher Education –
Chapter 3 – Submitting Personnel and Payroll Data
Electronic File Transfer – HRIS Reports (Remote Print)
Institutions receive one HRIS output file a day via electronic file transfer (EFT). The file is transferred to the agency after nightly processing has been completed. Nightly processing usually occurs between 11:00 p.m. and 5:00 a.m. Report files are available for download from 6:00 a.m. to 7:00 p.m. each day. Report files are purged after 7:00 p.m. in preparation for the next day’s file. Report files from Friday’s processing remain available for download until 7:00 p.m. on Monday.
Contact your HRIS representative for assistance in retrieving reports that were not downloaded before being purged.
The following reports are distributed to all agencies and institutions of higher education:
- Exception Transactions Listings – Personnel and Payroll
- Out-of-Balance Exception Reports – Payroll
- Pending Transaction Listings – Payroll
- Higher Education Audit Transaction Listings
- Employees Without Jobs/Appointments
- Employees Without Reappointment in Fiscal Year
Other statewide reports that are distributed to all institutions are listed and described in detail in the Statewide Payroll/Personnel Reports Guide (FPP D.002).
The Comptroller’s office will provide customized reports to suit your institution’s needs. Please contact your HRIS representative for assistance.