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HRIS Online Inquiry and Entry Guide
Chapter 1 – Customer Information Control System (CICS)

How to Log On to HRIS

After you have been assigned a user ID and temporary password and granted access to the HRIS application by the Comptroller’s office, you can begin logging into HRIS.

  1. Initiate the communications software on your computer and wait for the Texas map screen to appear.
    Note: If the Texas map does not appear on your screen, a system error may have occurred or your terminal may not be connected to the mainframe. For assistance, contact your system support specialist.

    For institutions that do not enter the system through the Texas map screen, make the proper selection from your application menu.
                            . - - - - - .                                       
                          / .           .                                       
 User  Help  Desk         / .           .           Glenn Hegar                 
                          / .           .     Texas State Comptroller           
  (512) 463-HELP          / .           .                                       
                          / .            --...__.-.._.-._..--..                 
                          / .                                 .                 
                          / .                                 .                 
              . _ _ _ _ _ _ .                                  .                
             /  .                                               .               
               /  .                                             .               
                 / .                     Statewide              .               
                  / .                        *                .                 
                   / .                Teleprocessing       .                    
                    / .       _ _         System       .                        
                     / .    . / / .                 .                           
 Unauthorized use     /  - .     / .              .                             
 is prohibited.        / /        / .            .                              
 Usage may be subject                / .          .                             
 to security testing and monitoring.  / .         .                             
 Misuse is subject to criminal         /  .       .                             
 prosecution.  There is no expectation   /  . . __ .                            
 of privacy except as provided by law.     / / / / /                            
   
  1. Enter USAS.
  2. Press Enter. You will have to wait a few seconds while your terminal establishes contact. Do not press any keys while you wait as this may cause your terminal to lock up.

    When your terminal establishes contact with USAS, the log-on screen appears.

VTAM/Switch 6.3  Session Manager                                 Term: TCP50779
                                                                 Date: 07/14/2011
Please enter your userid and password                            Time: 08:49:50

   User ID  : _______
   Password :


   New Password :















  1. Enter your user ID in the USER ID field. Tab to the password line.
  2. Enter your current password in the PASSWORD field.

    Note: To protect the confidentiality of your password, it is not displayed on the screen as you enter it.

  3. Press Enter.

    The session manager screen appears.

VTAM/Switch 6.3       Application Selection       User: TEST111  Term: T10123EA 
===>  _______________________________________________________________________
 
Select one of the following applications to start a new session

  1 USAS(P)  USAS PRODUCTION   ACTIVE    19 SPRS(C)  SPRS CONVERSION  ACTIVE
  2 USAS(T)  USAS TRAINING     ACTIVE    20 SPRS(P)  SPRS PRODUCTION  ACTIVE
  3 USAS(S)  USAS AGY SETUP    ACTIVE    21 SPA(TEST SPA USER TEST    ACTIVE
  4 SPA(P)   SPA PRODUCTION    ACTIVE    22 USAS(C)  USAS CONVERSION  ACTIVE
  5 SPA(T)   SPA TRAINING      ACTIVE    23 TINS(C)  TINS CONVERSION  ACTIVE
  6 USPS(P)  USPS PRODUCTION   ACTIVE    24 TINS(M)  TINS MAINT TEST  ACTIVE
  7 USPS(T)  USPS TRAINING     ACTIVE    25 N/A-25                    INACTIVE   
  8 USPS(S)  USPS CONVERSION   ACTIVE    26 SFS (L)  DEPLOYMENTS      ACTIVE
  9 TINS(P)  TINS PROD         ACTIVE    27 SFS(K)   PARALLEL         ACTIVE
 10 HRIS(P)  HRIS PRODUCTION   ACTIVE
 11 FACTS    FACTS PROD        ACTIVE
 12 N/A-12                     INACTIVE                                          
 13 TSO      TSO ON PROD       ACTIVE
 14 USPS(C)  USPS PROD CAL     ACTIVE
 15 CICS     CICS CPA          ACTIVE
 16 USAS(A)  USAS ACCEPTANCE   ACTIVE
 17 HRIS(A)  HRIS ACCEPTANCE   ACTIVE 
 18 USAS(F)  FINANCIAL REPORT
PF1-HELP  PF3-END  PF7-BACKWARD  PF8-FORWARD  PA1-ROTATE
VTAM/Switch 6.3       Application Selection       User: TEST111  Term: T10123EA 
===>  _______________________________________________________________________
 
Select one of the following applications to start a new session

 24 TINS(M)  TINS MAINT TEST                 ACTIVE
PF1-HELP PF3-END PF7-BACKWARD PF8-FORWARD PA1-ROTATE

The eight-character net ID code in the upper right corner of the screen is your terminal’s system identification code. In the example above, the

Write down your terminal identification number; it is your terminal’s address. You will need the number if you encounter problems using the system and require assistance from the Comptroller’s office Help Desk. The Help Desk uses this number to distinguish your terminal from the thousands of others linked to USAS.

  1. Enter 10 at the command prompt.

    Note: If the message “Unavailable” appears on the right, you have not received security access to HRIS. Contact your security coordinator.

  2. Press Enter.

    The HRIS News Screen appears.

      ALT CMD: ____             NEWS SCREEN                                    
                                                                               
   DATE:  05/05/09                                                             
                                                                               
   NEWS:  WELCOME TO HRIS ONLINE!__________________________________________    
          _________________________________________________________________    
          THIS NEWS SCREEN WILL TELL YOU EVERYTHING YOU NEED TO KNOW_______    
          ABOUT UPCOMING EVENTS IN HRIS AND OTHER STATEWIDE SYSTEMS._______    
          _________________________________________________________________    
          SOME EXAMPLES ARE:_______________________________________________    
          _________________________________________________________________    
               * DATES WHEN STATEWIDE REPORTS WILL BE AVAILABLE____________    
               * WHEN SYSTEM ENHANCEMENTS WILL MIGRATE TO PRODUCTION_______    
               * AND SYSTEM AVAILABILITY!__________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
          _________________________________________________________________    
                                                                               
-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7- -F8-  -F9- -F10- -F11- -F12-  
              PVSC  MAIN                              DELETE             END   
  
  1. Press Enter or F3. The HRIS Main Menu screen appears.
    A USER123  F48CMMSS            HRIS                 C MM/DD/YYYY  02:10:13 D 
    B ALT CMD: ____             MAIN  MENU                                     
                                                                                
                                                                                
                     E OPTION         E NAME                                   
                        ------   --------------------------                     
                          IS     INQUIRY SCREEN MENU                            
                          PE     CLASSIFIED PERSONNEL MENU                      
                          HE     HIGHER ED PERSONNEL MENU                       
                          PR     PAYMENT UPDATE MENU                            
                          RT     REFERENCE TABLE UPDATE                         
                          SM     HRIS SYSTEM MAINTENANCE                        
                          HM     HRIS NEWS SCREENS                              
                                                                                                                                                      
          
                       G ENTER OPTION:  __                                     
                                                                                                                                                      
                                                                                          
                                                                                
  -ENTER-  -F1- -F2- -F3- -F4-  -F5- -F6- -F7- -F8-  -F9- -F10- -F11- -F12-     
                                                                       END      
                                                                                
HRIS________________________________________________________________           
         

Main Menu Screen Elements

  1. The user ID you entered when you logged on to USAS. In this example, the user ID is USER123.
  2. The ALT CMD field. Use this field to access an HRIS screen by entering the four-letter acronym for the screen. The first two letters of the acronym come from the submenu name, such as IS for Inquiry Screen submenu. The last two letters of the acronym come from the screen name, such as AP for Accepted Personnel.

    Example: To display the Accepted Personnel screen, type ISAP in the ALT-CMD field and press Enter.

    Note: The ALT-CMD field or the field defined by element G (Enter OPTION) may be used interchangeably.

  3. Current date (MM/DD/YYYY).
  4. Current time (HH:MM:SS).
  5. Two-letter option codes that are entered in the OPTION field (G) of the menu screen.
  6. The full name of the menu screens.
  7. Enter OPTION field. Use this command prompt to enter the two-letter code of the menu you wish to access.

    Note: If you select the Inquiry Screens (IS) option on the HRIS Main Menu and the HRIS Error Messages screen appears, you have not received security clearance for HRIS. Contact your security coordinator who can request access.

                                   HRIS                    MM/DD/YYYY 09:46:47 
  F48UERRM                      ERROR MESSAGES                                  
                                                                                
  BASS, ERNEST, T.                                                                 
                                                                                
  A PROBLEM HAS OCCURRED IN THE HUMAN RESOURCE INFORMATION SYSTEM, PLEASE       
  PRINT THIS SCREEN OR WRITE DOWN THE FOLLOWING INFORMATION FOR PROBLEM         
  RESOLUTION.  PLEASE NOTIFY HELP DESK.                                         
                                                                                
                                                                                
           PROGRAM IN ERROR:        F48UCDRV    SUBROUTINE:                     
           LINE NUMBER:             0680                                        
           ERROR:                   0003700                                     
           DB2 ERROR:               -551                                 
                                                                                
 PLEASE PRESS THE 'ENTER' OR 'PF3' KEY TO RETURN TO THE MAIN MENU OR            
 PRESS THE 'PF12' KEY TO END THIS SESSION.                                      
                                                                                
 THANK YOU.                                                                     
                                                                                
                                                                                
 ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- 
                   MAIN                                                  END            
        

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