>> Payment Services

State Payee Payment Resources

Web Application

Search State Payments Issued

On this page

View individual pages

Forms

Calculators

Contacts

For assistance with payments, vendors should call the paying agency listed on the Paying Agency Contact List . If you need help determining which agency to contact or have other questions:

Other Resources

Overview

For most state government payments, the Comptroller of Public Accounts plays the role of both the bank and the accountant. The Comptroller’s Fiscal Management Division processes payments and maintains the Uniform Statewide Accounting System (USAS).

The process includes these steps:

back to top

Texas Identification Number

The Comptroller’s office uses the Texas Identification Number (TIN) to track and process all payments made to a payee.

Note: Do you use an SSN or ITIN to access your state payment information? The Comptroller’s office has assigned you a random 11-digit number that begins with 7 to protect your personal information. Please see more information on the Set Up Account Access help page.

Mail codes

All vendors/payees have at least one mail code. You should have only one TIN; however, you can have multiple mail codes. The mail codes represent different mailing addresses or direct deposit instructions.

If you want to have direct deposit instructions for more than one bank account or your business has more than one mailing address to receive payments, contact the state agency you are doing business with to set up the appropriate mail codes.

Note: If you have multiple mail codes, be sure to include the correct mail code with your TIN on each invoice so the agency will know how to send payment.

For more information

If you need help completing the TIN application, please:

back to top

Payment Options

Payees can choose to receive their state payments electronically (direct deposit) or as a warrant (state check).

Item Direct Deposit Warrant
Description Transactions are transmitted directly to your financial institution. Same as a traditional paper check with a stub attached.
Process
  • Paperless, so there is less cost to you and the state.
  • No mail delays or lost checks.
  • Money starts working for you immediately.
  • Warrants are printed at the Comptroller’s office.
  • The warrant is sent to or picked up by the agency that owes the payee.
  • The agency then mails the warrant to the payee.
  • The payee deposits the warrant in a financial institution or cashes it at a check-cashing establishment.
Payment Information

Advance Payment Notification lets you know by email when a direct deposit payment has been processed before it posts to your account.

Upon request, your financial institution can provide Corporate Trade Exchange (CTX) addenda information that may include up to:

  • 30 spaces for the an invoice number
  • 80 spaces for an invoice description
  • 9,999 lines of detail for multiple invoices

Advance Payment Notification lets you know by email when a warrant has been issued.

Payees receive stub information by mail along with the warrant. The warrant stub has:

  • 30 spaces for an invoice number
  • 35 spaces for an invoice description
  • Space to list up to eight invoices
There might not be enough space on the stub to show payment information for all of the transactions covered by the warrant. The agency making the payment might include additional information in the envelope with a warrant.
How to Sign Up Complete the Direct Deposit Authorization Form (74-176) (login required) PDF and submit the form to the paying state agency. Be sure that the agency has your correct mailing address.
Texas Direct Deposit

Tips

For more information

If you have questions about direct deposit or need help completing the form, please:

 

back to top

State Payment Requirements

The Comptroller’s office may not:

For assistance with payments, payees should call the paying agency listed on the Paying Agency Contact List.

When the State Can Pay

Texas has a payment scheduling law that requires state agencies to schedule payments so the state receives the most benefit. This means that state agencies are not allowed to pay vendors before the payments are actually due unless:

For example, agencies are allowed to make early payments to vendors if:

To maximize the time that funds are held by the state, agencies are required to schedule their payments in the Uniform Statewide Accounting System (USAS). Payments will automatically be made just before the payment becomes late unless the agency justifies a request to make the payment earlier.

To review the law, see Texas Government Code, Chapter 2155.382.

When Payments Are Due

Texas also has a prompt payment law that sets when some types of payments are due. A state agency’s payment is due on the 30th day after the latest of:

Here is an example:

A state agency ordered and received 50 chairs that cost $125 each. The chairs are received on Jan 3. The state agency receives a correct invoice for all 50 chairs on Jan. 10. The payment is legally due on Feb. 9, which is 30 days after the date that the agency received the invoice. Since the invoice is over $5,000 ($6,250) and no discount for early payment is offered, the agency may not pay for the chairs until Feb. 9.

Agencies are responsible for ensuring that each payment is treated correctly in USAS according to the prompt payment law.

To review the law, see Texas Government Code, Chapter 2251.

Interest Due on Late Payments

The prompt payment law also says that interest is due to a vendor for goods and services payments that are late. Interest starts accruing the first day that the payment is late. The interest rate the state pays is calculated on an annual basis. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July.

USAS automatically computes and adds interest to a late payment. Any interest included in a payment will be noted in the direct deposit payment information or on the last line of the warrant stub. In the rare case that interest is legally due but not included in your payment, here is how to submit a claim for interest due:

Calculators

Prompt Payment Due Date and Interest Rate Calculator
Calculates the due date of a payment and the interest rate that would apply if the payment were late.
Prompt Payment Interest Calculator
Calculates the amount of interest due on a late payment.

back to top

Payments On Hold

State law prohibits the state making payments if the payee owes a debt to the state or is delinquent on certain:

In such cases, the Comptroller’s office will process and create a payment but will not release it to the paying agency until the payee pays what is owed. Under certain circumstances, the law also authorizes the Comptroller to apply state payments against what is owed.

When an agency has a payment to a payee who has been placed on hold, the Comptroller’s office mails a Notice of State Payment(s) Held to the payee. This letter advises the payee to contact the agency or university to whom the debt is owed.

The letter also notifies the payee that the payment will be applied to the liability owed 30 days after the issue date on the Notice of State Payment(s) Held if the debt is not paid or the hold source agency does not request that the payment be released.

The Voluntary Offset form is provided on the back of the Notice of State Payment(s) Held. Payees who wish to voluntarily apply their held payment to their liability, as described in the Notice, must sign the completed form and submit it to the Comptroller’s office.

State agencies are required to notify the Comptroller’s office of every outstanding state debt. Reporting these debts enables the Comptroller’s office to hold state payments as required by law.

To review the law, see Texas Government Code, Section 403.055.

back to top

Payment Information

Search State Payments Issued

The Search State Payments Issued application provides vendors and other payees with access to their detailed payment information. After you login and are authenticated, you can see information on both confidential and non-confidential payments.

The application gives you and other authorized users in your organization access to data on all payments received from the state, both by warrant and direct deposit. Because it contains data for the current and past three state fiscal years, this also makes for a great auditing tool. See How to Search Payments Online for more information.

Advance Payment Notification

Payees such as vendors, state employees (for travel payments) and individual recipients can choose to receive an email from the state when:

All payees including state employees should verify the availability of funds with their financial institution before expending funds.

To opt-in for APN, payees must first set up an account in the Search State Payments Issued application. Payees manage their own APN options. After receiving an APN, they can go back to the application to securely access their payment details online.

Please see How to Search Payments Online for the APN video tutorial.

Where the Money Goes

Texas has an online state expenditure database called Where the Money Goes to track state spending. The database offers six check register search tools, including Payments to Vendors.

The Data Center is also part of the Comptroller's transparency initiative. It is designed to provide direct access to platform-independent data, including all state expenditures by fiscal year. Vendor payments for the year by agency are part of the state expenditure datasets.

Two types of information are excluded from being posted on Where the Money Goes — payee addresses and any transactions that are confidential, such as the names of child support recipients. Under state and federal law, some payees must be kept confidential. In addition, state agencies may determine and mark other transactions as confidential. If you are concerned about a payment being displayed as public information, you should contact the agency issuing the payment to discuss any confidentiality concerns.

Note that the database is a snapshot of the state’s payment register as of the time the payment was made. Subsequent corrections that do not result in an additional payment or payment cancellations do not appear.

For more information

If you have questions about your payment information, please:

back to top

How to Search Payments Online

Your Payment Information

Get Email Notifications and Track Your Payments

Select a Video Tutorial

Creating an Accountyoutube

Payment Search Featuresyoutube

Advanced Payment Notificationsyoutube

State Payments on Holdyoutube

Note: If you have trouble viewing the videos, please go to the Search State Payments Issued Tutorial Viewer on Comptroller.Texas.Gov.