Restricted Expenditures
Persons Indebted to the State

Verify vendor warrant hold status on contracts involving payments made with local funds or payment card purchases over $500

Texas Government Code, Section 2252.903, requires agencies and institutions of higher education to verify a person’s warrant hold status no earlier than the seventh day before and no later than the day of contract execution if payments under the contract will be made with local funds or involve payment card purchases over $500. Verification of warrant hold status within seven days of contract execution is not required if the contract will be paid using funds held in the state treasury.

Agencies and institutions must not proceed with purchases made with local funds or payment card purchases over $500 until the warrant hold has been released, unless the contract requires the agency’s payments under the contract to be applied directly toward eliminating the person’s debt or delinquency, regardless of when it arises.

Payments made through the Uniform Statewide Accounting System (USAS) are automatically checked for holds and the system identifies payments issued to persons with outstanding state debt.

The Texas Identification Number System (TINS) is the system of record for accessing vendor hold information. Field staff unable to access TINS may use the Vendor Hold Search website.

Refer to the Warrant Hold tab of TexPayment Resource and Reporting of State Debts and Hold Offset Procedures (APS 028) (FPP E.037) for details on agencies' and institutions’ warrant hold responsibilities.

Definitions

Person

Means an individual, partnership, association, corporation, or other private legal entity.

Local funds

Means funds held outside the state treasury.

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